Amended City Council Regular


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  ITEM 26.       
Meeting Date: 06/11/2019  
Submitted For: Jim Burke
Department: Public Facilities, Recreation, Event  

Subject
AWARD OF RFP 19-39 AND AUTHORIZATION TO ENTER INTO A SERVICE AGREEMENT WITH SOMERSET LANDSCAPE, LLC FOR LANDSCAPE MAINTENANCE
Presented by: Jim Burke, Director, Public Facilities, Recreation and Special Events
Purpose and Recommended Action
This is a request for the City Council to award RFP19-39 and authorize the City Manager to enter into a service agreement with Somerset Landscape, LLC for landscape maintenance services for an initial term of two (2) years; and to authorize the City Manager, at their discretion, to extend the agreement for three (3) additional years in one-year increments in an amount not to exceed $4,500,000 for the entire term of the agreement including any extensions.  
Background
The current agreement for landscape maintenance services expires June 30, 2019. The city issued RFP 19-39 for landscape maintenance services and an evaluation panel recommended Somerset Landscape, LLC as the most responsible and responsive proposal.
Analysis
Somerset Landscape, LLC would support the City of Glendale park staff by providing landscape maintenance at all parks, trails, retentions and park facilities including, but not limited to, mowing, line trimming, edging, trash patrol and debris cleanup.  
 
Community Benefit/Public Involvement
Clean well-maintained parks, trails, open spaces, sports courts and playgrounds provide recreational value to the community and its citizens.

Fiscal Impact
Fiscal Year: FY2019-20
Fiscal Year Amount Requested: $810,000
Budgeted Y/N?: Y
Account: 10002611-521110
Transfer Required? Y/N: N
If Yes, what account will be used?:
Budget and Financial Impacts:
The annual contract total is estimated to be $810,000.00 for FY2019-20.  Adjustments to compensation require a written amendment to the agreement and may require City Council approval. 
 
The funding for this contract is available within the FY19-20 Parks budget account 10002611-521110 and will be included in future budgets on an annual basis. Expenditures beyond the current fiscal year are contingent upon Counci budget approval.
Attachments
Signed FY20 Somerset Agreement


    

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