Amended City Council Regular


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  ITEM 8.       
Meeting Date: 06/11/2019  
Submitted For: Craig Johnson
Department: Water Services  

Subject
AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH MOUNTAIN STATES PIPE AND SUPPLY FOR PURCHASE OF ITRON COMPONENTS
Presented by: Craig Johnson, P.E., Director, Water Services
Purpose and Recommended Action
This is a request for City Council to authorize the City Manager to enter into a Linking Agreement with Mountain States Pipe and Supply (MSPS) for the purchase of Itron components for an initial term through August 27, 2020; and authorize the City Manager, at the City Manager's discretion, to extend the agreement for two additional one-year terms, in an amount not to exceed $400,000 for the entire term of the agreement. 
Background
Glendale’s Water Services Field Customer Service division reads approximately 62,000 residential and commercial water meters every month using handheld devices (FC300 handhelds and mobile lite collectors) which are essential for data collection of water meter readings. Utilization of the FCS and Itron software is necessary to convert and upload the collected data into the City’s billing database.

MSPS is one of the only distributors of Itron components nationwide, and Itron is the sole source provider of total system support services, a comprehensive package of both software and hardware support, for the City of Glendale’s meter reading system. This linking agreement allows for the purchase of meter reading equipment, accessories, and software services.
Analysis
On August 28, 2017, the City of Tucson entered into an agreement, Agreement for Services No. 171770, with MSPS for the purchase of Itron components. This cooperative purchase can be extended through August 27, 2022.

Cooperative purchasing allows counties, municipalities, schools, colleges, and universities in Arizona to use a contract that has been competitively procured by another governmental entity or purchasing cooperative. Such purchasing helps reduce the cost of procurement, allows access to a multitude of competitively bid contracts, and provides the opportunity to take advantage of volume pricing. The Glendale City code authorizes cooperative purchases when the solicitation process utilized complies with the intent of Glendale’s procurement processes. The cooperative purchase is compliant with Chapter 2, article V, Division 2, Section 2-149 of the Glendale City Code, per review by the city's Procurement Division.
 
 
Community Benefit/Public Involvement
This linking agreement will benefit the department and the community by ensuring meter reading components and software remain up to date, enabling the City to provide accurate and timely utility bills for residential and commercial customers.

Fiscal Impact
Fiscal Year: FY2019-20
Fiscal Year Amount Requested: $100,000
Budgeted Y/N?: Yes
Account: 60202727-525250
Transfer Required? Y/N: No
If Yes, what account will be used?:
Budget and Financial Impacts:
Funding for this agreement is available in the Water Services Department FY2019-20 operating budget, pending Council budget approval. Appropriation for expenditures beyond the current fiscal year is contingent upon Council approval. Total expenditures are not to exceed $400,000 for the entire term of this agreement. 
Attachments
Mountain States_Linking Agreement


    

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