Amended City Council Regular


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  ITEM 20.       
Meeting Date: 06/11/2019  
Submitted For: Trevor Ebersole
Department: Transportation  

Subject
RESOLUTION NO. R19-62
 
A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX FOR OPERATION OF FIXED ROUTE TRANSIT SERVICES IN THE CITY OF GLENDALE.
Presented by: Trevor Ebersole, Director, Transportation
Purpose and Recommended Action
This is a request for City Council to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into an Intergovernmental (IGA) with the City of Phoenix for the continued operation of fixed-route local bus service in the City of Glendale, in an approximate amount of $4,209,742 for the period of July 1, 2019 through June 30, 2020.
Background
The City of Phoenix operates local bus service throughout the urban area through contracts with local municipalities, including Glendale.  Prior to the start of each Fiscal Year (FY), the City of Phoenix will estimate the gross cost of the service provided, minus the estimated fare revenues, based on the estimated number of miles driven within Glendale.
Analysis
For FY 2019-20, the City of Phoenix is estimating a gross cost of $5,004,895 and estimating fare revenues of $795,153.  The City of Glendale will pay the resulting net cost of $4,209,742 through funding provided by the Glendale On Board (GO) Transportation Program.  This is a 9 percent increase over the originally estimated cost for FY 2018-19.  It is expected that federal funding for preventative maintenance will be lower in FY 2019-20, which in-turn increases the City’s cost.  Another factor in the increased cost is the lower projected revenue for FY 2019-20 due to lower ridership projections.  The original estimated revenue for this fiscal year was $968,687.  For FY 2019-20, the estimated revenue is $795,153.  If that projected number is low and revenues come in higher than estimated, our costs will decrease.  Additional factors in the higher cost are attributable to increases in labor and fuel cost.

The current agreement was approved June 2014 and went into effect July 1, 2014, which was the first fiscal year of the agreement, renewed annually through change orders.  We are currently in the final year of the agreement through Change Order No. 5 which will expire June 30, 2019.

The new agreement shall be effective on July 1, 2019 and will end on June 30, 2029.  Each year the contract will be amended via change order to incorporate revised mileage, revenue and cost estimates by written notification from the City of Phoenix Public Transit Department, to be approved by Glendale City Council.
Previous Related Council Action
On June 10, 2014, City Council authorized entering into an IGA with the City of Phoenix (C-8976) for fixed Route Service for the period July 1, 2014 through June 30, 2019.  The Agreement was amended at the beginning of each fiscal year to incorporate revised mileage, revenue and cost estimates by written notification from the City of Phoenix Public Transit Director and approved by the Glendale City Council.

Glendale City Council authorized entering into Change Orders on the following dates:

May 22, 2018 (Change Order No. 5)

September 12, 2017 (Change Order No. 4)

June 27, 2017 (Change Order No. 3)

June 26, 2016 (Change Order No. 2)

June 23, 2015 (Change Order No. 1)
Community Benefit/Public Involvement
Transportation services and programs provide a benefit to Glendale residents and visitors.  This action provides citizens with continued bus service on the following routes:

Route 51                                                            51st Avenue
Route 59                                                            59th Avenue
Route 60                                                            Bethany Home Road
Route 67                                                            67th Avenue
Route 80                                                            Northern Avenue
Route 83                                                            83rd Avenue
Route 90                                                            Olive Avenue
Route 138                                                          Thunderbird Road
Route 170                                                          Bell Road
Route 186                                                          Union Hills Drive

Fiscal Impact
Fiscal Year: FY2019-20
Fiscal Year Amount Requested: $4,209,742
Budgeted Y/N?: Y
Account: 20702927-521110
Transfer Required? Y/N: N
If Yes, what account will be used?:
Budget and Financial Impacts:
Funding in the amount of $4,209,742 is available in the FY2019-2020 Transportation Fixed Route operating budget, pending Council budget approval.
Attachments
R19-62
Agreement


    

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