Amended City Council Regular


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  ITEM 18.       
Meeting Date: 06/11/2019  
Submitted For: Terry Garrison
Department: Fire  

Subject
AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT AND APPROVE EXPENDITURE OF FUNDS TO PURCHASE HOSES, NOZZLES, ASSOCIATED APPLIANCES AND HARDWARE FROM L.N. CURTIS AND SONS, INC.
Presented by: Terry Garrison, Fire Chief
Purpose and Recommended Action
This is a request for City Council to authorize the City Manager to enter into a linking agreement with L.N. Curtis and Sons, Inc. for the purchase of hoses, nozzles, associated appliances, and other hardware for an initial term ending on December 31, 2020; and authorizing the City Manager, at their discretion, to extend the agreement for three (3) additional years in one year increments, in an amount not to exceed $45,00 annually and $180,000 for the entire term of the agreement including any extensions.
Background
The Glendale Fire Department spends approximately $45,000 annually to repair and replace hoses, nozzles, associated hardware, and appliances. This agreement will allow the Department to efficiently and quickly acquire these items without the need for obtaining quotes and bids for the same items each time.
Analysis
On January 1, 2019, the City of Phoenix, Arizona entered into a contract with L.N.Curtis and Sons, Inc. to purchase the goods and services described in attached Exhibit A. The Agreement permits its cooperative use by other governmental agencies including the City. The agreement is valid until December 31, 2020 and the City may, at its option, renew this agreement for three additional one-year periods until December 31, 2023. 

Cooperative purchasing allows counties, municipalities, schools, colleges, and universities in Arizona to use a contract that has been competitively procured by another governmental entity or purchasing cooperative. Such purchasing helps reduce the cost of procurement, allows access to a multitude of competitively bid contracts, and provides the opportunity to take advantage of volume pricing. The Glendale City code authorizes cooperative purchases when the solicitation process utilized complies with the intent of Glendale’s procurement processes. The cooperative purchase is compliant with Chapter 2, article V, Division 2, Section 2-149 of the Glendale City Code, per review by the Procurement Division.
Community Benefit/Public Involvement
The Glendale Fire Department provides essential emergency services throughout the community.  Purchase of this critical fire equipment is needed to ensure the safety of the firefighters and the continued safety and services to the community.

Fiscal Impact
Fiscal Year: FY2019-20
Fiscal Year Amount Requested: $45,000
Budgeted Y/N?: Y
Account: Multiple
Transfer Required? Y/N: N
If Yes, what account will be used?:
Budget and Financial Impacts:
The funding for the annual amount is available in the Fire Services 2019-20 operating budget, pending Council budget approval.  Expenditures beyond the current fiscal year are dependent upon Council budget approval and are not to exceed $45,000 annually and $180,000 over the entire term of the agreement including any extensions.

 
$35,000.00 10002013-529210 Fire Resource Management – HHW Program
$10,000.00 22002023-542120 GRPSTC – Equipment < 5K
Attachments
Agreement


    

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