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City of Glendale

Amended on 6/7/19*
Voting Meeting Agenda

City Council


Mayor Jerry Weiers
Vice Mayor Joyce Clark
Councilmember Jamie Aldama
Councilmember Lauren Tolmachoff

Councilmember Ray Malnar
Councilmember Ian Hugh
Councilmember Bart Turner
5850 West Glendale Avenue
Glendale, AZ 85301

Tuesday, June 11, 2019
5:30 PM
 
Council Chambers

 
Voting Meeting

One or more members of the City Council may be unable to attend the Council Meeting in person and may participate telephonically, pursuant to A.R.S. § 38-431(4).
 
             
CALL TO ORDER
 
ROLL CALL
 
PRAYER/INVOCATION

Any prayer/invocation that may be offered before the start of regular Council business shall be the voluntary offering of a private citizen, for the benefit of the Council and the citizens present. The views or beliefs expressed by the prayer/invocation speaker have not been previously reviewed or approved by the Council, and the Council does not endorse the religious beliefs or views of this, or any other speaker. A list of volunteers is maintained by the Mayor’s Office and interested persons should contact the Mayor’s Office for further information.
 
POSTING OF COLORS
 
PLEDGE OF ALLEGIANCE
 
CITIZEN COMMENTS

If you wish to speak on a matter concerning Glendale city government that is not on the printed agenda, please fill out a Citizen Comments Card located in the back of the Council Chambers and give it to the City Clerk before the meeting starts. The City Council can only act on matters that are on the printed agenda, but may refer the matter to the City Manager for follow up. When your name is called by the Mayor, please proceed to the podium. State your name and the city in which you reside for the record. If you reside in the City of Glendale, please state the Council District you live in (if known) and begin speaking. Please limit your comments to a period of three minutes or less.
 
APPROVAL OF THE MINUTES
 
1.   APPROVAL OF THE MINUTES OF THE MAY 28, 2019 VOTING MEETING Click to View
 
Attachments
Draft 5 28 19 Minutes
 
PROCLAMATIONS AND AWARDS
 
2.   PROCLAIM AUGUST 2019 AS DROWNING IMPACT AWARENESS MONTH
Presented by: Terry Garrison, Fire Chief
Accepted by:  Kyle White, City of Glendale Parks and Recreation Aquatics Recreation Coordinator
Click to View
 
CONSENT AGENDA

Items on the consent agenda are of a routine nature or have been previously studied by the City Council. Items on the consent agenda are intended to be acted upon in one motion unless the Council wishes to hear any of the items separately.
 
3.   AUTHORIZATION TO APPROVE EXPENDITURE OF FUNDS FOR ORGANIZATIONAL MEMBERSHIP IN THE ARIZONA MUNICIPAL WATER USERS ASSOCIATION
Presented by: Craig Johnson, P.E., Director, Water Services
Click to View
 
4.   AUTHORIZATION TO APPROVE EXPENDITURE OF FUNDS FOR THE PURCHASE OF RAW WATER FROM CENTRAL ARIZONA PROJECT
Presented by: Craig Johnson, P.E., Director, Water Services
Click to View
 
5.   AUTHORIZATION TO APPROVE EXPENDITURE OF FUNDS FOR THE COSTS ASSOCIATED WITH PARTIAL OWNERSHIP OF NEW RIVER-AGUA FRIA UNDERGROUND STORAGE PROJECT
Presented by: Craig Johnson, P.E., Director, Water Services 
Click to View
 
6.   AUTHORIZATION TO APPROVE EXPENDITURE OF FUNDS FOR THE COSTS ASSOCIATED WITH PARTIAL OWNERSHIP IN THE SUB-REGIONAL OPERATING GROUP
Presented by: Craig Johnson, P.E., Director, Water Services
Click to View
 
7.   AUTHORIZATION TO APPROVE EXPENDITURE OF FUNDS FOR THE PURCHASE OF RAW WATER FROM SALT RIVER VALLEY WATER USERS’ ASSOCIATION
Presented by: Craig Johnson, P.E., Director, Water Services
Click to View
 
8.   AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH MOUNTAIN STATES PIPE AND SUPPLY FOR PURCHASE OF ITRON COMPONENTS
Presented by: Craig Johnson, P.E., Director, Water Services
Click to View
 
Attachments
Mountain States_Linking Agreement
 
9.   AUTHORIZATION TO SUPPORT AND SIGN THE NON-INDIAN AGRICULTURE MITIGATION AGREEMENT
Presented by:  Craig Johnson, P.E., Director, Water Services
Click to View
 
Attachments
Agreement
 
10.   AUTHORIZATION TO ENTER INTO AMENDMENT NO. 3 TO THE PROFESSIONAL SERVICES AGREEMENT WITH HDR ENGINEERING, INC. FOR PHASE IV CONSTRUCTION ADMINISTRATION AND INSPECTION SERVICES FOR THE BOOSTER PUMP STATIONS AND ADMINISTRATION BUILDING IMPROVEMENTS AT THE CHOLLA WATER TREATMENT PLANT
Presented by: Craig Johnson, P.E., Director, Water Services
Click to View
 
Attachments
HDR Amendment No. 3
 
11.   AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH MAP STRATEGIES GROUP, LLC FOR BUSINESS ATTRACTION STRATEGY
Presented by: Brian Friedman, Director, Economic Development
Click to View
 
Attachments
Agreement
 
12.   AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH MAP STRATEGIES GROUP, LLC FOR CLASS A OFFICE ATTRACTION STRATEGY
Presented by: Brian Friedman, Director, Economic Development
Click to View
 
Attachments
Agreement C18-1304
Amendment No. 1
 
13.   AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE AGREEMENT WITH SOMERSET LANDSCAPE, LLC (CONTRACT C18-0445)
Presented by: Jim Burke, Director, Public Facilities, Recreation and Special Events
Click to View
 
Attachments
Somerset Amendment Signed
 
14.   AUTHORIZATION TO ENTER INTO AMENDMENT NO.1 TO AGREEMENT C19-0122 WITH GOLF MAINTENANCE SOLUTIONS 5W, LLC FOR GENERAL LANDSCAPE MAINTENANCE SERVICES AT GLEN LAKES GOLF COURSE
Presented by: Jim Burke, Director, Public Facilities, Recreation and Special Events
Click to View
 
Attachments
Signed Glen Lakes Amendment Agreement
 
15.   *AUTHORIZATION TO APPROVE SCOPE CHANGES FOR A SERVICE AGREEMENT CONTRACT C18-0363 WITH AMERICAN RAMP COMPANY TO CONSTRUCT AN URBAN BIKE PARK AT FOOTHILLS PARK
Presented by: Jim Burke, Director, Public Facilities, Recreation and Special Events
Click to View
 
Attachments
C18-0363
American Ramp Company Change of Scope
 
16.   AUTHORIZATION TO RENEW FISCAL YEAR 2019-2020 (FY2019-20) PROPERTY, LIABILITY AND WORKERS' COMPENSATION INSURANCE/EXCESS INSURANCE PROGRAMS
Presented by: Jim Brown, Human Resources & Risk Management Director
Click to View
 
Attachments
Renewal projections FY 2019-2020
 
17.   POSITION RECLASSIFICATIONS
Presented by: Jim Brown, Human Resources & Risk Management Director
Click to View
 
Attachments
Reclassification Report
YTD Reclassification Cost
 
18.   AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT AND APPROVE EXPENDITURE OF FUNDS TO PURCHASE HOSES, NOZZLES, ASSOCIATED APPLIANCES AND HARDWARE FROM L.N. CURTIS AND SONS, INC.
Presented by: Terry Garrison, Fire Chief
Click to View
 
Attachments
Agreement
 
19.   AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH MAKPRO SERVICES, LLC  FOR THE STREETLIGHT POLE REHABILITATION AND REPLACEMENT PROGRAM
Presented by: David D. Beard, P.E., City Engineer
Click to View
 
Attachments
MakPro Agreement
 
CONSENT RESOLUTIONS
 
20.   RESOLUTION NO. R19-62
 
A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX FOR OPERATION OF FIXED ROUTE TRANSIT SERVICES IN THE CITY OF GLENDALE.
Presented by: Trevor Ebersole, Director, Transportation
Click to View
 
Attachments
R19-62
Agreement
 
21.   RESOLUTION NO. R19-63
 
A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX (GRANT NO. AZ-2019-003-00 AND AZ-2019-014) FOR ACCEPTANCE AND EXPENDITURE OF PASS-THROUGH GRANT FUNDING FOR TRANSIT SERVICES.
Presented by: Trevor Ebersole, Director, Transportation
Click to View
 
Attachments
R19-63
Agreement
 
22.  
RESOLUTION NO. R19-64     
 
A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT FOR LANDFILL DISPOSAL SERVICES WITH THE CITY OF PEORIA.
Presented by: Michelle Woytenko, Director, Field Operations
Click to View
 
Attachments
R19-64
Peoria IGA Disposal
 
23.   RESOLUTION NO. R19-65
 
A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, SUPPORTING PAYMENT TO THE ARIZONA SUPER BOWL HOST COMMITTEE FOR TOURISM AND MARKETING EFFORTS IN SUPPORT OF SUPER BOWL LVII.
Presented by: Jim Burke, Director, Public Facilities, Recreation and Special Events
Click to View
 
Attachments
R19-65
 
24.   RESOLUTION NO. R19-66
 
A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF REVENUE REGARDING THE ADMINISTRATION, COLLECTION, AUDIT AND/OR LICENSING OF TRANSACTION PRIVILEGE TAX, USE TAX, SEVERANCE TAX, JET FUEL EXCISE AND USE TAXES AND RENTAL OCCUPANCY TAXES IMPOSED BY THE STATE, CITIES, OR TOWNS.
Presented by:  Lisette Camacho, Interim Director, Budget and Finance
Click to View
 
Attachments
R19-66
IGA_AZDOR Feb 2019v
 
BIDS AND CONTRACTS
 
25.   AWARD OF RFP 19-18 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH SOUTHWEST POLYGRAPH SERVICES, INC. FOR PRE-EMPLOYMENT POLYGRAPH EXAM SERVICES FOR THE GLENDALE POLICE DEPARTMENT 
Presented by: Rick St. John, Police Chief
Click to View
 
Attachments
Agreement - RFP 19-18 Southwest Polygraph
 
26.   AWARD OF RFP 19-39 AND AUTHORIZATION TO ENTER INTO A SERVICE AGREEMENT WITH SOMERSET LANDSCAPE, LLC FOR LANDSCAPE MAINTENANCE
Presented by: Jim Burke, Director, Public Facilities, Recreation and Special Events
Click to View
 
Attachments
Signed FY20 Somerset Agreement
 
27.  
AWARD OF RFP 19-24 AND AUTHORIZATION FOR THE CITY MANAGER TO ENTER INTO A MEETING MINUTES RECORDER AGREEMENT WITH ACCURACY SOLUTIONS, LLC
Presented by: Lisette Camacho, Interim Director, Budget and Finance
Click to View
 
Attachments
Accuracy Solutions Agreement
 
28.   AWARD OF RFP 19-42, CITY ZONING CODE REWRITE SERVICES AND AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH MICHAEL BAKER INTERNATIONAL, INC. FOR PROFESSIONAL PLANNING SERVICES TO UPDATE AND REWRITE THE GLENDALE ZONING ORDINANCE
Presented by:  David A. Williams, AICP, Planning Administrator
Click to View
 
Attachments
Contract
 
29.   AWARD OF RFP 19-46 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH FLOURESCO SERVICES, LLC FOR THE STREETLIGHT POLE REHABILITATION AND REPLACEMENT PROJECT
Presented by: David D. Beard, P.E., City Engineer
Click to View
 
Attachments
Fluoresco Agreement
 
PUBLIC HEARING - LAND DEVELOPMENT ACTIONS
 
30.   ORDINANCE NO. O19-55     
 
AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, REZONING PROPERTY LOCATED AT THE SOUTHEAST CORNER OF 59TH AVENUE AND GREENWAY ROAD FROM PAD (PLANNED AREA DEVELOPMENT) TO PAD FOR A DEVELOPMENT PLAN ENTITLED “ARIZONA CHRISTIAN UNIVERSITY,” AMENDING THE ZONING MAP; PROVIDING FOR AN EFFECTIVE DATE; AND ORDERING THAT A CERTIFIED COPY OF THE ORDINANCE IS RECORDED.
Presented by:  Tabitha Perry, Special Projects Executive Officer
Click to View
 
Attachments
O19-55
Planning Commission Minutes Excerpt - Draft
Planning Commission Staff Report
 
31.   ORDINANCE NO. O19-56
 
AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, REZONING PROPERTY LOCATED AT THE SOUTHEAST CORNER OF 57TH AVENUE AND GREENWAY ROAD FROM EXISTING PAD (PLANNED AREA DEVELOPMENT) TO PAD FOR A DEVELOPMENT PLAN ENTITLED “VILLAGE AT THUNDERBIRD,” AMENDING THE ZONING MAP; PROVIDING FOR AN EFFECTIVE DATE; AND ORDERING THAT A CERTIFIED COPY OF THE ORDINANCE IS RECORDED.
Presented by:  Tabitha Perry, Special Projects Executive Officer
Click to View
 
Attachments
O19-56
Planning Commission Minutes Excerpt - Draft
Planning Commission Staff Report
 
PUBLIC HEARING
 
32.   PUBLIC HEARING AND APPROVAL OF FISCAL YEAR 2019-20 PROPERTY TAX LEVY
Presented by: Vicki Rios, Director, Budget and Finance
Click to View
 
ORDINANCES
 
33.   ORDINANCE NO. O19-57
 
AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF A CONSENT TO USE OF EASEMENT PROPERTY AGREEMENT IN FAVOR OF SALT RIVER PROJECT AGRICULTURAL IMPROVEMENT AND POWER DISTRICT LOCATED AT 71ST AVENUE AND BETHANY HOME ROAD AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THE ORDINANCE.
Presented by: David D. Beard, P.E., City Engineer
Click to View
 
Attachments
O19-57
Consent to Use Easement
 
34.   ORDINANCE NO. O19-58     
 
AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING CASH AND APPROPRIATION BALANCE TRANSFERS BETWEEN BUDGET ITEMS IN THE ADOPTED FISCAL YEAR 2018-2019 BUDGET.
Presented by:  Lisette Camacho, Interim Director, Budget and Finance
Click to View
 
Attachments
O19-58
 
RESOLUTIONS
 
35.  
RESOLUTION NO. R19-67
 
A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ADOPTING THE FINAL BUDGET OF THE AMOUNTS REQUIRED FOR THE PUBLIC EXPENSE FOR THE CITY OF GLENDALE FOR THE FISCAL YEAR 2019-2020, SETTING FORTH THE REVENUE AND THE AMOUNT TO BE RAISED BY DIRECT PROPERTY TAXATION, ADOPTING THE CITY COUNCIL’S FINANCIAL POLICIES, AND DESIGNATING THE CITY’S CHIEF FINANCIAL OFFICER AS THE INDIVIDUAL DESIGNATED TO SUBMIT THE CITY’S EXPENDITURE LIMITATION REPORT.
Presented by:  Lisette Camacho, Interim Director, Budget and Finance
Click to View
 
Attachments
R19-67
 
REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION
 
COUNCIL COMMENTS AND SUGGESTIONS
 
ADJOURNMENT
 
 
Upon a public majority vote of a quorum of the City Council, the Council may hold an executive session, which will not be open to the public, regarding any item listed on the agenda but only for the following purposes:
 
(i) discussion or consideration of personnel matters (A.R.S. § 38-431.03(A)(1));
(ii) discussion or consideration of records exempt by law from public inspection (A.R.S. § 38-431.03(A)(2));
(iii) discussion or consultation for legal advice with the city’s attorneys (A.R.S. § 38-431.03(A)(3));
(iv) discussion or consultation with the city’s attorneys regarding the city’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation, or in settlement discussions conducted in order to avoid or resolve litigation (A.R.S. § 38-431.03(A)(4));
(v) discussion or consultation with designated representatives of the city in order to consider its position and
instruct its representatives regarding negotiations with employee organizations (A.R.S. § 38-431.03(A)(5)); or
(vi) discussing or consulting with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property (A.R.S. § 38-431.03(A)(7)).

SPECIAL ACCOMMODATIONS

For special accommodations please contact the City Clerk’s Office at 623-930-2252 extension 1 at least 3 business days prior to the meeting.

POSTING VERIFICATION
This agenda was posted on 6/5/19 at 3:00 p.m. by CV.
*This amended agenda was posted on 6/7/19 at 9:45 a.m. by CV.

    

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