Amended City Council Regular


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  ITEM 11.       
Meeting Date: 02/09/2021  
Submitted For: David Beard
Department: Engineering  

Subject
AUTHORIZATION TO ENTER INTO AN AGREEMENT FOR CONSTRUCTION OF SRP FACILITIES WITH THE SALT RIVER VALLEY WATER USERS ASSOCIATION (SRP) FOR THE HEROES REGIONAL PARK LAKE PROJECT
Presented by: David D. Beard, P.E., City Engineer
Purpose and Recommended Action
This is a request for City Council to authorize the City Manager to enter into an Agreement for Construction of SRP Facilities with Salt River Valley Water Users Association in an amount not to exceed $95,495 for the modification of SRP irrigation facilities in the Heroes Park Regional Park, to deliver irrigation water to fill and maintain the lake level of the proposed Heroes Park Lake.
Background
Heroes Regional Park is approximately 80-acres in size and is located on the northeast corner of Bethany Home Road and 83rd Avenue. In 2005 the city hired a consulting firm to develop a Phase II West Area (Heroes) Regional Facility Design Concept Report. The design concept report outlined potential park amenities, including the Heroes Regional Park Lake.
 
The first phases of the park were completed prior to 2008, with an Archery Range being completed in 2016 and Heroes Park Library completed in 2019. Future planned facilities may include various types of recreational fields, ramadas, volleyball courts, a dog park, and multi-generational center and aquatics complex. All these facilities will be linked to create a complete campus-like setting.

The Engineering Department advertised a Request for Qualifications in April 2019, for engineering consultants to provide design services for an urban fishing lake located at Heroes Regional Park. Kimley-Horn was the successful consultant and the city entered into a Professional Services Agreement (C19-0971) to provide a Phase I - Design Concept Report (DCR). Subsequently, In June 2020, the city entered into a Professional Services Agreement with Kimley-Horn to provide design services for the Heroes Park Lake.

As part of the Heroes Park Lake design process, several options for delivering irrigation water to fill and maintain the lake level were discussed. After consideration of the alternatives, it was determined that modifying the irrigation facilities, by constructing a turn-out structure on the existng irrigation line located along the souther boundary of the park was the best option. 
Analysis
This Agreement for Construction of SRP Facilities will provide for the design and construction services for the modification to the existing irrigation facilities (turn-out structure) located along the southern boundary of the park.

Concurrent with this work, the Engineering Department will be preparing a Notice to Contractor requesting that bids be submitted for Construction of the lake. The SRP work is expected to be completed in advance of the city's contractor beginning work in April, with the intent to have the project complete and ready for public use by the end of 2021.
Previous Related Council Action
On October 27, 2020, Council authorized adding $1,250,000 of general fund balance to accelerate and enhance the Heroes Park Lake Project.

On June 23, 2020, Council authorized entering into a Professional Services Agreement (C20-0556) with Kimley-Horn and Associates, Inc., in an amount not to exceed $190,815 to provide design services for the construction of Heroes Regional Park Lake.

On April 23, 2019, Council authorized entering into a Professional Services Agreement (C19-0971) with Kimley-Horn and Associates, Inc., in an amount not to exceed $104,950 for a Phase I - Design Concept Report.
Community Benefit/Public Involvement
This project is part of the original design concept report for Heroes Regional Park and meets the existing Parks and Recreation Master Plan goals and objectives. The goals identified in the existing Parks and Recreation Master Plan include: Most Important to Residents “Complete what we’ve started” and Key Strategies “Maintain and enhance parks and recreation facilities” (Executive Summary Page 6).

Fiscal Impact
Fiscal Year: FY2020-21
Fiscal Year Amount Requested: $95,495
Budgeted Y/N?: Y
Account: 40504526-550100
Transfer Required? Y/N: N
If Yes, what account will be used?:
Budget and Financial Impacts:
Funding is available in the FY2020-21 Capital Improvement Plan, and the FY2021-22 Draft Capital Improvement Plan, Project CIPPK19036 - Heroes Regional Park Lake If approved, the compensation to be paid to Salt River Project is not to exceed $95,495. Expenditures in future fiscal years are contingent upon Council approval. The total project budget is shown below:
 
Vendor Work Amount
Kimley-Horn Design Concept $104,950
Kimley-Horn Design $190,815
Kimley-Horn Construction Administration $125,000
TBD QA/QC Testing $19,000
TBD Public Information $10,000
SRP Utility Coordination $94,815
Art Charge Internal Charge $37,750
Engineering Charge Internal Charge $143,000
TBD Construction $4,960,000
  TOTAL ESTIMATED COSTS $5,685,330
  TOTAL PROJECT BUDGET $5,685,637
Attachments
Agreement


    

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