Amended City Council Regular


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  ITEM 8.       
Meeting Date: 02/09/2021  
Submitted For: David Beard
Department: Engineering  

Subject
AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH SPEEDIE & ASSOCIATES, INC., FOR MATERIALS TESTING ON THE GLENDALE AVENUE RECONSTRUCTION (99TH AVENUE TO EL MIRAGE ROAD) PROJECT
Presented by: David D. Beard, P.E., City Engineer
Purpose and Recommended Action
This is a request for City Council to authorize the City Manager to enter into a Professional Services Agreement with Speedie & Associates, Inc., to provide Construction Materials Testing services for the reconstruction of Glendale Avenue from 99th Avenue to El Mirage Road, in an amount not to exceed $117,550 for the entire term of the agreement; and to authorize the City Manager to renew the agreement, at his discretion, for an additional one (1) year. The initial term of the agreement is one (1) year. 
Background
The Reconstruction of Glendale Avenue from 99th Avenue to El Mirage Road is a project adopted in the FY21 Capital Improvement Plan. The intent of the project is to reconstruct the pavement and improve the roadway to accommodate the heavy vehicles and traffic loads related to the residential, commercial, industrial, and other users of Glendale Avenue.
Analysis
The Engineering Department utilized its On-Call Engineering Services list for materials testing firms and selected Speedie & Associates, Inc., for Construction Materials Testing services for the reconstruction of Glendale Avenue. This project will utilize many construction materials, and it will be necessary to perform tests as the materials are installed to obtain compliance with the specifications listed in the construction documents. Materials that will be tested will be the cement treated subgrade, asphalt paving and concrete roadway. 

At the February 9 , 2021 City Council Meeting, Council is also being requested to approve agreements for Combs Construction Company, Inc. for the roadway construction along with Kimley- Horn and Associates, Inc. for Construction Administration services for the Glendale Ave Reconstruction Project from 99th Avenue to El Mirage Road.
Previous Related Council Action
On January 12, 2021, Council authorized entering into Contract Amendment No. 2 with Kimely-Horn and Associates, Inc., in an amount not to exceed $28,530.20 to provide legal descriptions and exhibits required for the roadway reconstruction improvements and environmental services related to the water line and sewer forcemain portion of the Glendale Avenue Reconstruction project.

On June 23, 2020, Council authorized entering into Contract Amendment No. 1 of the Construction Manager at Risk Pre-Construction Services agreement with Haydon Building Corp., in an amount not to exceed $102,675, for additional potholing services related to the water line replacement and sewer forcemain installation portion of the Glendale Avenue Reconstruction project.

On June 23, 2020, Council authorized entering into a Construction Manager at Risk agreement with Haydon Building Corp., in an amount not to exceed $6,390,310.72, for the water line replacement and sewer forcemain installation portion of the Glendale Avenue Reconstruction project.

On June 23, 2020, Council authorized entering into Contract Amendment No. 1 with Kimley-Horn & Associates for Construction Administration Services in an amount not to exceed $42,905 for the water main replacement and forcemain installation portion of the Glendale Avenue Reconstruction project.

On September 24, 2019, Council authorized entering into a Professional Services Agreement with MakPro Services, LLC in an amount not to exceed $65,200 to provide communication and outreach services, for the Glendale Avenue Reconstruction project.

On April 23, 2019, Council authorized entering into a Construction Manager at Risk Pre-Construction Services agreement with Haydon Building Corp. in an amount not to exceed $135,968 for the Glendale Avenue Reconstruction project between 99th Avenue and El Mirage Road. 

On April 23, 2019, Council authorized entering into a Professional Services Agreement with Kimley-Horn & Associates for the Glendale Avenue Reconstruction project in an amount not to exceed $805,185. The project included design services to develop construction drawings for the reconstruction of approximately 3.1 miles of  pavement, replacement of existing ACP water line with DIP, and a new sewer forcemain to serve Luke AFB.

In August 2018, the city entered into a Professional Services Agreement with Kimley-Horn & Associates in an amount not to exceed $46,942 to provide preliminary design services to develop the scope of the Glendale Avenue Reconstruction project between 99th Avenue and El Mirage Road. 
Community Benefit/Public Involvement
Well-designed and maintained infrastructure is an important element of strong neighborhoods and business corridors and is critical for the attraction of quality economic development.

Fiscal Impact
Fiscal Year: FY2020-21
Fiscal Year Amount Requested: $117,550
Budgeted Y/N?: Y
Account: 40104529-550191
Transfer Required? Y/N: N
If Yes, what account will be used?: N/A
Budget and Financial Impacts:
Funding for the Materials Testing is available in the FY21 Capital Improvement Plan budget in CIPST20016 - Street Reconstruction, Glendale Avenue from 101 to El Mirage. Expenditures with Speedie & Associates are not to exceed $117,550. Expenditures beyond the current fiscal year are contingent on Council budget approval. The total estimated cost for the Street Reconstruction, Glendale Avenue from 101 to El Mirage Road is outlined below:
 
Vendor Work Amount
Kimley-Horn Preliminary Design $46,942.00
Kimley-Horn Final Design $805,185.00
Kimley-Horn CA Services – Utilities $42,905.00
Kimley-Horn Legal Descriptions $20,684.00
Kimley-Horn Environmental Testing $7,846.50
Kimley-Horn CA Services – Roadway $66,832.00
Kimley-Horn ITS Fiber Design $11,130.00
Haydon Building Corp. Design Services – CM@R $135,968.00
Haydon Building Corp. Additional Potholing $102,675.00
Haydon Building Corp. GMP #1 - Utilities $6,390,310.72
Combs Construction Design Bid Build $11,861,183.80
Speedie and Associates Road Testing $117,550.00
Mak-Pro Public Information $65,200.00
  Art Charges $193,903.11 (estimated)
  Engineering Charges $500,000.00 (estimated)
     
  TOTAL $20,368,315.13
Attachments
Speedie Agreement


    

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