Amended City Council Regular


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  ITEM 21.       
Meeting Date: 02/09/2021  
Submitted For: Jim Burke
Department: Public Facilities, Recreation, Event  

Subject
AWARD OF RFP 21-17 AND AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH PBC PHOENIX, INC., DBA CCS FACILITY SERVICES, FOR CUSTODIAL SERVICES FOR PARK RESTROOMS, BALL FIELDS, AND THE RESTROOMS AT MURPHY PARK DURING SPECIAL EVENTS
Presented by: Jim Burke, Director, Public Facilities, Recreation & Special Events
Purpose and Recommended Action
This is a request for City Council to award RFP 21-17; authorize the City Manager to enter into a Professional Services Agreement with PBC Phoenix, Inc., dba CCS Facility Services, to provide custodial services for park restrooms, ball fields, and the restrooms at Murphy Park during special events in the amount of $144,000 for the initial one-year term, and not to exceed $720,000 for the entire term of the agreement; and to authorize the City Manager to renew the agreement, at his discretion, for an additional four (4) years, renewable on an annual basis. The initial term of the agreement is for one (1) year from the effective date, 
Background
The current contract for custodial services for the city parks, facilities, and libraries (C-10258-6) is set to expire on March 7, 2021. The City issued RFP 21-17 on October 8, 2020, for custodial services for city park restroom facilities, ball fields, Murphy Park for special events, and hazardous custodial services. There were five proposals submitted including the one from PBC Phoenix, Inc. dba CCS Facility Services. An evaluation panel of three members recommends CCS Facility Services as the most responsive and responsible vendor. There were no protests received regarding this solicitation.
Analysis
As outlined in the Scope of Work for RFP 21-17, PBC Phoenix, Inc; dba CCS Facility Services will provide all labor, materials, tools, equipment, and supervision for custodial services for park restrooms, ball fields, and Murphy Park during the City’s special events. It will also include hazardous custodial services, as needed.

Cleaning and servicing of all restrooms shall be provided one (1) time per day, seven (7) days a week, and on an "as needed" basis for Special Events. 
 
Custodial service areas to include:

Foothills Ballfields/Skate Court
Glendale Heroes Regional Park
Glendale Youth Sports Complex (service provided for events only)
Lions Ballfield (service provided as needed)
Murphy Park (for events only)
Paseo Racquet Center Softball Field
Sahuaro Ranch
Sahuaro Ranch Ballfields
Thunderbird Paseo at 67th Ave.
Thunderbird Paseo at 59th Ave.
Thunderbird Conservation Park
Community Benefit/Public Involvement
Cleaning on a regular basis helps ensure the public has clean facilities to use in the city's parks and also during special events.

Fiscal Impact
Fiscal Year: FY2020-21
Fiscal Year Amount Requested: $144,000
Budgeted Y/N?: Y
Account: Various
Transfer Required? Y/N: N
If Yes, what account will be used?:
Budget and Financial Impacts:
Expenditures with PBC Phoenix Inc. dba CCS Facility Services are not to exceed $720,000 for the entire term of the agreement. Expenditures beyond the current fiscal year are contingent on Council budget approval. FY2020-21 expenditures are budgeted in the following accounts:
Division Cost Funding Source
Parks $133,000 10002611-521110
Special Events $11,000 10002613-521110
Totals: $144,000  
Attachments
Professional Services Agreement


    

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