Amended City Council Regular


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  ITEM 6.       
Meeting Date: 02/09/2021  
Submitted For: Michelle Woytenko
Department: Field Operations  

Subject
AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH SDB INC., FOR JOB ORDER CONTRACTING FOR VARIOUS CONSTRUCTION TRADES
Presented by: Michelle Woytenko, Director, Field Operations
Purpose and Recommended Action
This is a request for City Council to authorize the City Manager to enter into a Linking Agreement with SDB Inc., for Job Order Contracting for Various Construction Trade Services in an amount not to exceed $6,000,000 for the entire term of the Agreement, and to authorize the City Manager to renew the Agreement, at the City Manager’s discretion, for an additional three (3), one-year renewals. The initial term of the Agreement is effective until September 3, 2021.
 
 
 
Background
The Agreement with SDB, Inc. will be used for general maintenance, renovations and repairs at City of Glendale facilities on an as-needed basis.

SDB, Inc. was awarded a bid by Mohave Cooperative as described in the Job Order Contractor for Facilities Management Contract and staff is requesting to utilize the cooperative purchase with Strategic Alliance for Volume Expenditures (SAVE). SAVE is a consortium of local municipalities in which Glendale is a member. Contract No. 19F-SDB-0904 was awarded on June 25, 2014, and is effective through September 4, 2019, and includes an option to renew the contract annually, allowing the contract to be extended through September 4, 2024.

Cooperative purchasing allows counties, municipalities, schools, colleges and universities in Arizona to use a contract that was competitively procured by another governmental entity or purchasing cooperative. Such purchasing helps reduce the cost of procurement, allows access to a multitude of competitively bid contracts, and provides the opportunity to take advantage of volume pricing. The Glendale City Code authorizes cooperative purchases when the solicitation process utilized complies with the intent of Glendale’s procurement processes. This cooperative purchase is compliant with Chapter 2, Article V, Division 2, Section 2-149 of the Glendale City Code, per review by Materials Management.
 
 
 
 
Analysis
Facilities Management staff oversees 3.5 million square feet of city facilities dispersed over 55 square miles throughout the city. This Agreement will allow the City of Glendale departments to continue to provide general maintenance and repairs on an as-needed basis to its tenants in city facilities, without interruption of service.
 
Previous Related Council Action
On November 12, 2019, Council authorized entering into a Linking Agreement with SDB Inc., Contract No. C19-1099, for general maintenance and repair services, in the amount not to exceed $500,000 for the full term of the agreement.
 
On February 14, 2017, Council authorized entering into a Linking Agreement with SDB Inc., Contract No. C17-0134, for general maintenance and repair services, in the amount not to exceed $300,000 for the full term of the agreement.
 
Community Benefit/Public Involvement
By ensuring facility maintenance and repair issues are performed in a timely manner, the life of city facilities are extended and further damage, decay and/or repairs are minimized.
 
Cooperative purchasing typically produces the lowest possible volume prices and allows for the most effective use of available funding. The bids are publicly advertised and all Arizona firms have an opportunity to participate.

Fiscal Impact
Fiscal Year: FY2020-21
Fiscal Year Amount Requested: $6,000,000
Budgeted Y/N?: Y
Account: Various
Transfer Required? Y/N: N
If Yes, what account will be used?:
Budget and Financial Impacts:
Funding is available in the Fiscal Year 2020-21 Operating and Maintenance budgets for the various city departments. Expenditures with SDB, Inc. are not to exceed $6,000,000 for the entire term of the Agreement. Expenditures in future fiscal years are contingent upon Council budget approval.
 
Attachments
Linking Agreement


    

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