Amended City Council Regular


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  ITEM 2.       
Meeting Date: 02/09/2021  
Submitted For: Michelle Woytenko
Department: Field Operations  

Subject
AUTHORIZATION TO ENTER INTO LINKING AGREEMENT WITH UNIVERSITY TERMITE AND PEST CONTROL, INC. FOR PEST CONTROL SERVICES
Presented by: Michelle Woytenko, Director, Field Operations
Purpose and Recommended Action
This is a request for City Council to authorize the City Manager to enter into a Linking Agreement with University Termite and Pest Control, Inc., to provide pest control services in an amount not to exceed $1,000,000 for the entire term of the Agreement; and to authorize the City Manager to renew the Agreement, at the City Manager's discretion, for an additional four years in one-year increments. The initial term of the Agreement is effective until December 24, 2021.
Background
The Agreement with University Termite and Pest Control, Inc., will be used for pest control services at City of Glendale facilities.

University Termite and Pest Control, Inc., was awarded a bid by Mohave Educational Services Cooperative, Inc., as described in the Pest Control Contract, and staff is requesting to utilize the cooperative purchasing agreement. Mohave Educational Services Cooperative, Inc., is a consortium of local municipalities in which Glendale is a member. Contract No. 20M-UTPC-1224 was awarded on December 24, 2020, and is effective through December 24, 2021, and includes an option to renew the contract for an additional four, one-year renewals, allowing the contract to be extended through December 24, 2025.

Cooperative purchasing allows counties, municipalities, schools, colleges, and universities in Arizona to use a contract that was competitively procured by another governmental entity or purchasing cooperative. Such purchasing helps reduce the cost of procurement, allows access to a multitude of competitively bid contracts, and provides the opportunity to take advantage of volume pricing. The Glendale City Code authorizes cooperative purchases when the solicitation process utilized complies with the intent of Glendale's procurement processes. This cooperative purchase is compliant with Chapter 2, Article V, Division 2, Section 2-149 of the Glendale City Code, per review by the city's Procurement division.
 
Analysis
This Agreement will allow the contractor to provide both regularly scheduled and on-call pest control services. Regular scheduled services reduce the potential for infestations in city facilities.
 
Previous Related Council Action
On January 18, 2019, Council authorized entering into a Linking Agreement with University Termite and Pest Control, Inc., Contract No. C19-0014, in the amount not to exceed $200,000 for the full term of the agreement for pest control services. 
 
Community Benefit/Public Involvement
Regularly scheduled pest control services at city facilities ensures a safe environment for employees and the public at facilities throughout the city.

Cooperative purchasing typically produces the lowest possible volume prices and allows for the most effective use of available funding. The bids are publicly advertised, and all Arizona firms have an opportunity to participate.
 

Fiscal Impact
Fiscal Year: FY2020-21
Fiscal Year Amount Requested: $1,000,000
Budgeted Y/N?: Y
Account: VARIOUS
Transfer Required? Y/N: N
If Yes, what account will be used?:
Budget and Financial Impacts:
Funding is available in the Fiscal Year 2020-21 Operating and Maintenance budgets for various city departments. Expenditures with University Termite and Pest Control, Inc., are not to exceed $1,000,000 for the entire term of the Agreement. Expenditures beyond the current fiscal year are contingent on Council budget approval.
 
Attachments
Linking Agreement


    

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