DECEMBER 6, 2021
10:30 A.M.

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location.  Some members of the governing body and/or government officials may participate via videoconference.
Members of the public are encouraged to watch the meetings online, at:

1.   Roll Call
2.   Pledge of Allegiance
3.   Budget & Management:
A.   American Rescue Plan Act:
1. AI-83649  
ARPA - American Rescue Plan Act (1290):
Discussion, consideration and action to approve a necessary ARPA Fund Expenditure to cover costs not accounted for in the current budget and cannot be funded by line item, allotment or allocation for the pandemic preparedness retrofit of the new courthouse structure, in order to assist the County with its response to the ongoing COVID-19 public health emergency and continue to provide necessary services to the community in compliance with public health measures necessary to mitigate the spread of COVID-19.  The Court, having reviewed the agenda item briefing attached, herein finds that such expenditure is necessary for the intended use.
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4.   Purchasing Department:
A.   Hidalgo County:
1. AI-83637  
Acceptance and approval of Amendment No. 9 (CPR 57.2 R1 Added Scope) in the amount of $3,565,310.00 for the Pandemic Preparedness Retrofitting of the Courthouse Structure by executing AIA Document A133-2009 Guaranteed Maximum Price, between Hidalgo County and contractor, Morganti Texas, Inc. [C-17-292A-03-27], and to include the approval to issue a Notice to Proceed [NTP] subject to legal counsel's final review and approval as to form.
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B.   County Judge's Office:
1. AI-83601  
A. "Discussion, consideration and action to approve a necessary ARPA Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the "COVID-19 Media/Strategy Campaign - Radio, in order to assist with County actions to facilitate compliance with public health measures mitigating the spread of the virus along with provisions of economic assistance and support in connection with addressing the ongoing COVID-19 emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is necessary for the intended use.";

B. Requesting exemption for competitive bidding requirement under Texas Local Government Code 262.024 (a)(1): an item that must be purchased in case of a public calamity; (2) an item necessary to preserve or protect the public health and safety of the citizens of the county;

C.  Requesting authority to enter into four (4) media contracts with the following media stations; Univision Radio, Notigape, Radio United, LLC and Entravision, for the purpose of providing public health awareness through COVID-19 media campaign as necessary to protect the health and safety of the residents of Hidalgo County; with authority for County Judge or assignee to sign required documents if needed and subject to compliance with Form 1295 and legal's approval.  
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Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
A.   Real Estate Acquisition
B.   Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.
C.   Consultation with Legal Counsel regarding Legal Action due to emergency situation
D.   Discussion and/or deliberation regarding employment of Purchasing Director
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
 B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
7.   Open Session:
A.   Real Estate Acquisition and appropriation for same
B.   Pending and/or potential litigation
C.   Discussion, consideration and possible action regarding response to public health emergency
D.   Discussion, consideration and action regarding employment/appointment of Purchasing Director
8.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
9.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed

10.   Adjourn


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