City Council Regular Session Agenda

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  Agenda Item 2.b.       
Meeting Date: 08/17/2021  
Item Title:    Downtown Infrastructure and Intersection Improvements
Submitted By: Rick Galceran
Bid Number: 1002-20

Purchase Justification:
This request is for the purchase of reinforced concrete box materials in support of the storm drainage infrastructure improvements in Downtown along Fifth Street (between State and Main) and Main Street (between Fifth and Sixth).  Due to the long lead time in fabricating the storm drainage boxes, a materials order is being placed in advance of the remainder of the project to ensure material availability when roadway construction is ready to begin.  In the future, a separate construction award for the remainder of the work (including labor for installation of the box) will be presented to City Council for consideration and approval.  This project is part of the 2004 and 2019 Bond Programs and was approved in the 2021 CIP.
A request for proposals for Construction Manager at Risk (CMAR) services was issued in accordance with Purchasing procedures.  Three (3) proposals were received and evaluated based on the published criteria.  Hill & Wilkinson General Contractors received the highest evaluated score, offering the Best Value for the City.  They have submitted a Guaranteed Maximum Price of $219,920.00 for this portion of the work.
Award Recommendation:
Vendor Item Amount
Hill & Wilkinson General Contractors All $219,920.00
  TOTAL: --------------------------------------
Basis for Award: Best Value  
Purchase Requisition #: 45712

Fiscal Impact
Total Project/Account: $1,491,000
Expended/Encumbered to Date: 986,784
Balance: $504,216
This Item: 219,920
Proposed Balance: $284,296
Account #: 624-1429-1051004-9011
Fund/Dept/Project – Description and Comments:
Economic Development / Downtown Infrastructure and Intersection Improvements
Bid Recap

Fiscal Reference:  
Budget Type: CIP
Fiscal Year: 2021  
Document Location: Page 172  

Budget Director Approval: Allyson Bell Steadman Approval Date: 08/06/2021
Purchasing Director Approval: Gary L. Holcomb Approval Date: 08/04/2021


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