City Council Regular Session Agenda

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  Agenda Item 1.e.       
Meeting Date: 05/21/2019  
Item Title:    Annual Utility Contract
Submitted By: Wes Kucera
Bid Number: 0709-19

Purchase Justification:
This request is to provide repair and installation of City of Garland infrastructure either as an emergency or as a high priority item that is outside the capability and scope of our Water and Wastewater utility crews.  This is a Term Agreement with three (3) optional renewals.  A term is defined as either the annual expiration date or the expenditure of funds, whichever occurs first.  Subsequent renewals do not require additional City Council approval.  If all optional renewals are exercised, the potential financial impact will be $8,000,000 over the life of the agreement.  Expenditures will not exceed appropriated funds.
A Competitive Sealed Proposal (CSP) was issued in accordance with Purchasing procedures.  One (1) response was received and evaluated based on the published criteria of price, experience with similar projects, work completed by primary contractor, and past relationship with City of Garland.  Tri-Con Services received the highest evaluated score, offering the Best Value for the City.
Award Recommendation:
Vendor Item Amount
Tri-Con Services All $2,000,000.00
  TOTAL: --------------------------------------
Basis for Award: Best Value  
Purchase Requisition #: 41452

Fiscal Impact
Total Project/Account: N/A
Expended/Encumbered to Date: N/A
Balance: N/A
This Item: $2,000,000
Proposed Balance: N/A
Account #: 451-6999
Fund/Dept/Project – Description and Comments:
Term Contract sets price but does not commit funds.  Expenses will be charged to accounts as incurred in the Water and Wastewater Operating Budgets and Capital Improvement Program.
Bid Recap

Fiscal Reference:  
Budget Type: Operating Budget
Fiscal Year: 2018-19  
Document Location: Operating Budget - Pages 285 & 290 / CIP - Various  

Budget Director Approval: Ron Young Approval Date: 05/08/2019
Purchasing Director Approval: Gary L. Holcomb Approval Date: 05/06/2019


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