City Council Regular Session Agenda

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			Agenda Item 2.g.
Meeting Date: 03/05/2019   Item Title:    Campbell Road Switch Station Civil Site Grading, Fencing, and Foundations Submitted By: Ross Owen Bid Number: 0370-19

Purchase Justification:

This request provides civil site grading, fencing, and foundation construction at the GP&L Campbell Road Switch Station.  This is part of the approved GP&L Campbell Road Switch Station CIP project and includes an Optional Contingency for any additional work that may be required due to the complex nature of the project.

Evaluation:

A request for bids was issued in accordance with Purchasing procedures.  Five bids were received, but one bid did not include all of the required bid documents and was therefore deemed non-responsive.  Four bids were evaluated based on the published criteria of price, experience, qualifications, equipment, and safety.  Tri-Con Services, Inc., received the highest evaluated score, offering the Best Value for the City.

Award Recommendation:

Vendor Item Amount Tri-Con Services, Inc. All $2,067,135.00 Optional Contingency   206,713.50         TOTAL: -------------------------------------- $2,273,848.50

Bid Recap Sheet 1

OPENED: REQ. NO. BID NO. PAGE: BUYER: VENDOR VENDOR VENDOR VENDOR VENDOR I T E M Q T Y U N I T DESCRIPTION UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL                                                                                                                                                                                                                                                                                                                                                                                                                                                                       TOTAL PRICE           NEXT LOW: LOW: SAVINGS:   # IonWave Invitations # IonWave HUB Invitations # Direct HUB Invitations # HUB Responses Notes:

Bid Recap Sheet 2

OPENED: REQ. NO. BID NO. PAGE: BUYER: VENDOR VENDOR VENDOR VENDOR VENDOR I T E M Q T Y U N I T DESCRIPTION UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL                                                                                                                                                                                                                                                                                                                                                                                                                                                                       TOTAL PRICE           NEXT LOW: LOW: SAVINGS:   # IonWave Invitations # IonWave HUB Invitations # Direct HUB Invitations # HUB Responses Notes:

Bid Recap Sheet 3

OPENED: REQ. NO. BID NO. PAGE: BUYER: VENDOR VENDOR VENDOR VENDOR VENDOR I T E M Q T Y U N I T DESCRIPTION UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL                                                                                                                                                                                                                                                                                                                                                                                                                                                                       TOTAL PRICE           NEXT LOW: LOW: SAVINGS:   # IonWave Invitations # IonWave HUB Invitations # Direct HUB Invitations # HUB Responses Notes:

Basis for Award:	Best Value
Purchase Requisition #:	41041

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Fiscal Impact

Total Project/Account:	$7,255,000
Expended/Encumbered to Date:	4,801,145
Balance:	$2,453,855
This Item:	2,273,849
Proposed Balance:	$180,006
Account #:	210-3799-3177901-7111
Fund/Dept/Project – Description and Comments:
Electric CIP / Substations Upgrades - This request provides civil site grading, fencing, and foundation construction at the GP&L Campbell Road Switch Station.  This is part of the approved GP&L Campbell Road Switch Station CIP project.  Due to the complex nature of the project, an Optional Contingency is included for any additional work that may be required. Note that this request includes $975,000 of 2019 CIP funding that has been presented but not yet approved by City Council.

Attachments

Bid Recap

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Fiscal Reference:
Budget Type:	CIP
Fiscal Year:	2019
Document Location:	Page E10 (Proposed)
Budget Director Approval:	Ron Young	Approval Date:	02/21/2019
Purchasing Director Approval:	Gary L. Holcomb	Approval Date:	02/20/2019