Town Council Regular Meeting


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Meeting Date: 01/04/2022  
Prepared By: Justin Weldy, Public Works Director

Staff Summary (Background)
At the Town Council meeting on January 21, 2020, representatives of J.E. Fuller/Hydrology & Geomorphology presented their recommendations contained in the "Golden Eagle Park Drainage Improvements Study" to minimize future Golden Eagle Park site flooding with a design to accommodate the 10-year design storm, including minimizing the type of damages sustained at the Park during past storms. Based on the Council's direction, J.E. Fuller submitted its proposal for the initial grading and drainage design of those facilities, the "Golden Eagle Park Drainage Improvement - Phase 1.
As part of the design, due diligence and discussions with the Community Services Department, several issues have come to light, requiring an expansion of the project scope, including:
  • The relocation of shallow irrigation and electrical lines within and across drainage channels and light pole relocations to increase the channel capacity;
  • The addition of a floodwall on Cloudburst Wash that contains the design flow without impacting the ball field;
  • Providing a sidewalk extension along Cloudburst Wash that requires a retaining wall and structural calculations;
  • Evaluation of a pedestrian bridge crossing of Bristol Wash as an alternative to the currently proposed sidewalk relocation (initial analysis will define a concept location, design, and cost estimate); and
  • Replacement of existing 5-foot sidewalks with 8-foot multiuse fitness paths (MUP) sidewalks, connecting the north and south side of the park and fitness loop around the back of the Park. These MUPs need to meet ADA accessible route guidelines and also serve as maintenance vehicle access.

In order for J.E. Fuller to complete the design incorporating the expanded scope items described above requires additional sub-consultants, including a Landscape Architect and Structural Engineer.  The additional fee for the design to include the expanded scope items is $163,510.90
Related Ordinance, Policy or Guiding Principle
Capital Projects
Risk Analysis
Not approving this contract amendment leaves Golden Eagle Park susceptible to the major flood damages experienced in past years. Mitigation of these flood hazards is the purpose of this project.
Recommendation(s) by Board(s) or Commission(s)
Staff Recommendation(s)
Staff recommends approval of the Second Amendment to Professional Services Agreement 2019-079 with JE Fuller Hydrology & Geomorphology, INC.
MOVE to approve Amendment No. 2 to Professional Services Agreement 2019-079 with JE Fuller Hydrology & Geomorphology, INC. in the amount of $163,510.90.

Fiscal Impact
Fiscal Impact: 163,510.90
Budget Reference: 251
Funding Source: Capital Projects
If Multiple Funds utilized, list here: N/A
Budgeted: if No, attach Budget Adjustment Form: N/A
Scope and Fee
Professional Services Agreement

Form Review
Inbox Reviewed By Date
Public Works Director (Originator) Justin Weldy 12/21/2021 09:17 AM
Finance Director David Pock 12/21/2021 04:20 PM
Town Attorney Aaron D. Arnson 12/21/2021 04:24 PM
Town Manager Grady E. Miller 12/22/2021 08:23 AM
Form Started By: Justin Weldy Started On: 12/08/2021 07:55 AM
Final Approval Date: 12/22/2021


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