City Council Regular Meeting


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  11.       
Meeting Date: 03/11/2020  
Submitted By: Luis Pedroza, Management Services Director
Focus Area: Advance Infrastructure Development & Improvements
Advance Infrastructure Dev/Improvements Strategy : Other or NA
Advance Infrastructure Dev & Improvements Goal: Improve infrastructure systems

SUBJECT:
DISCUSSION/DECISION to approve Resolution No. 20-1401, a Resolution of the Mayor and Council of the City of Douglas, Cochise County, Arizona, AUTHORIZING the City of Douglas .... 

TO ACCEPT GRANT FUNDING and ENTER INTO GRANT AGREEMENT #E0S2B01C with the ARIZONA DEPARTMENT OF TRANSPORTATION for a REIMBURSABLE GRANT in the amount of $1,620,000 with a ten (10) percent local match for the RECONSTRUCTION OF RUNWAY 3/21 AT THE MUNICIPAL AIRPORT under the ADOT’S AIRPORT DEVELOPMENT PROGRAM.

LUIS - unless something has changed since our discussion Thursday, here is a more accurate description the public and the City Council needs to understand on this item (to replace what is above). 

DISCUSSION/DECISION on whether to approve Resolution No. 20-1401, a Resolution of the Mayor and Council of the City of Douglas, Cochise County, Arizona, AUTHORIZING the City of Douglas or to not accept grant funding because Phase II funding has been reduced, requiring the City to find nearly a million dollars in additional funding in order to reconstruct the runway. 

Due to the economic impact and conditions of the country due to the CoronaVirus-19 pandemic, the CIty has several large competing capital needs for the grant match of $180,000 and it is encumbant upon Council to consider this match understanding large infrastructure costs we are facing for construction of water, wastewater and siting of wells due to our annexations and the Port of Entry commercial port four miles west of the current City limits.  The Work Session discussion provided information on the competing needs in order to provide a complete piature to the Council on whether to accept grant funding and enter into an agreement with the State or to return the grant funds and wait for a future opportunity to improve the airport.  
EXECUTIVE SUMMARY:
The City was awarded a $1.8 million grant from ADOT Multimodal Planning Division Aeronautics Group for the reconstruction of the Douglas Municipal Airport Runway.  The Runway was last inspected in 2013 showing a Pavement Condition Index (PCI) rating of 19 out of 100.  At this stage those conditions have gotten worse.  The award is for Phase I of the reconstruction project, the City has requested Phase II funding in the next year’s grant cycle in the amount of $1.3 million.



 
BACKGROUND:
The ADOT Aeronautics program had not been funded by the state for the past 3 years and non NPIAS Airports (federally funded) throughout the state, such as the Douglas Municipal Airport, were left without capital improvement funding.  Last Fiscal Year, the state program was funded and the City received an award to fund Phase I of the runway reconstruction project at $1,800,000, with a 10% match or $180,000 coming from the City.  In FY 19/20, we have already made the request to fund Phase II at $1,300,000. 
 
Through a contract with Kimley-Horn, the City has already performed the environmental review necessary to qualify the project.  We will recommend Kimley-Horn as our consultants and engineers for the project as well.  In order to ensure the entire project is funded, we will begin engineering work this spring and structure the bidding process for construction until we have secured Phase II funding for the project, which is expected to be sometime this fall.  It was important to break out the project in two phases in order to increase the City’s chances of securing funding and leaving some for other Airports in the state as well.
 
The project expected timeline is projected to begin design work in May, award a construction contract in September and begin construction in October.  Final construction is estimated to be in May 2021 with final closeout projected to be in August 2021.
DISCUSSION:
In accordance to the Airport Masterplan developed in 2017, reconstruction of the runway is the highest priority in addressing the Airport’s various needs.  The runway will provide the opportunity to attract more aircraft to our Airport giving them a safe runway to land on.  The Master Plan also recommended that the reconstruction is the first step to market the use of the Airport for economic development purposes.  City staff recommends acceptance of the $1,800,000 for the runway reconstruction.

http://www.douglasaz.gov/289/Airport-Master-Plan-Updates
Due to the economic impact and conditions of the country due to the CoronaVirus-19 pandemic, the CIty has several large competing capital needs for the grant match of $180,000 and it is encumbent upon Council to consider this match understanding large infrastructure costs we are facing for construction of water, wastewater and siting of wells due to our annexations and the Port of Entry commercial port four miles west of the current City limits.  The Work Session discussion provided information on the competing needs in order to provide a complete picture to the Council on whether to accept grant funding and enter into an agreement with the State or to return the grant funds and wait for a future opportunity to improve the airport.  
"...that the Mayor and Council approve Resolution No. 20-1401."

"... that the Mayor and Council reject the grant and wait for a future opportunity for construction funding for the Municipal Airport Runway."
 

Fiscal Impact
Fiscal Year: 2020/2021
Amount Requested: 180000.00
Budgeted Y/N: Yes
Account (s): 310-54103-431.7948
FISCAL IMPACT:
$180,000 in matching funds.
 
Attachments
Res. 20-1401 ADOT Grant Airport Runway
ADOT Airport Grant Agreement E0S2B01C


    

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