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  19.       
Meeting Date: 01/08/2020  
Res. 20-1388, Motorola Lease Agreement
Submitted By: Kraig Fullen, Police

SUBJECT
DISCUSSION/DECISION on ratification and approval of RESOLUTION NO. 20-1388, a Resolution of the Mayor and Council of the City of Douglas, Cochise County, Arizona, ratifying and authorizing the City of Douglas to ENTER INTO MUNICIPAL LEASE #24770 with MOTOROLA SOLUTIONS for the REPLACEMENT of the BASE RADIO SYSTEM.
EXECUTIVE SUMMARY
The base radio system at the Police Department is in desperate need of upgrading in order to safeguard emergency radio communications for Police/Fire/EMS. 
BACKGROUND
The Police Department hosts the Public Safety Answering Point (PSAP) for the City of Douglas and surrounding area.  The PSAP is responsible for answering emergency calls for service through the 9-1-1 system as well as non-emergency calls received through the Department’s administrative lines and is responsible for dispatching the calls for service to Police/Fire/EMS through our radio dispatch.
 
The radio base station was last upgraded in 2007 and is now obsolete.  Should the computer hardware fail, we will no longer be communicating through our radio base station and will be forced to use hand-held radios to communicate; which as you might imagine is a drastic reduction in our signal strength and range when communicating with police and fire personnel.  This concern is magnified when we are currently looking to expand the City limits (and therefore our communications range) through annexation efforts to points further north, east and west. 
 
Attempts to secure alternative funding for the replacement, such as grant funds, have been unsuccessful and time is of the essence. 
 
A proposal was requested for solely the base radio infrastructure and was received from Motorola Solutions.  The base cost is $575,329.47; payable over a five (5) year term with zero interest; with the first payment due after the first year following installation.
 
DISCUSSION
"...that the Mayor and Council approve Resolution No. 20-1388."
Attachments
Motorola Agreement
Insurance Cert
System Agreement
Res. 20-1388 Motorola Lease


    

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