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  Agenda Item # 11.f.       
Meeting Date: 11/02/2020  
Re:    Annual Maintenance of Floating Vegetated Mats at Indian Hills Recreation Area, Single Source
Submitted For: John Andrews

SUBJECT:
Approve proposal from Beemats, New Smyrna Beach, FL, in the amount of $105,600 for the annual harvesting, maintenance and replanting of vegetated mats at the Indian Hills Recreation Area.
SUMMARY:
The proposed maintenance will be performed on an annual basis, harvesting and replanting each island one time per year for an annual cost of $105,600.  A total of 12 islands will be maintained which consists of harvesting, repair of any damaged mat area or anchorage system, replanting, laboratory testing of harvested plant material and monthly nutrient removal report. 

The Purchasing Division has previously reviewed and investigated this request and found that all information provided justifies the waiving of the competitive procurement process and that the above item be treated as a "Single Source" commodity.
RECOMMENDATION:
Engineering recommends award of this proposal
ALTERNATIVES:
Train in-house staff on harvesting and replnting.
RESPONSIBLE STAFF:
Engineering Department
COORDINATED WITH:
Public Works

Fiscal Impact
Budgeted Y/N: Y
Fiscal Year: 20-21
Account: 403-4300-538.34-90
Amount: $105,600.00
FISCAL IMPACT:
The annual maintenance cost of $105,600.00 will be funded from SMU Revenue Account No. 403-4300-538.34-90
Attachments
20-21 Proposal

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Form Review
Inbox Reviewed By Date
Finance Department Johnna Morris 10/26/2020 10:14 AM
City Manager Nick Mimms 10/28/2020 05:21 PM
Form Started By: John Andrews Started On: 10/20/2020 10:44 AM
Final Approval Date: 10/28/2020

    

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