Print Minutes Return
REGULAR MEETING OF THE COMMON COUNCIL
OF THE CITY OF EL MIRAGE
EL MIRAGE CITY COUNCIL CHAMBERS
10000 N. EL MIRAGE ROAD
6:00 PM -THURSDAY, SEPTEMBER 10, 2020

Minutes
             
1. ROLL CALL
Present: Mayor Alexis Hermosillo; Vice Mayor Roy Delgado; Councilmember Monica Dorcey; Councilmember Anita Norton; Councilmember Kallimayor Richards; Councilmember David Shapera; Councilmember Donna Winston
             
2. CALL TO ORDER - The meeting was held online and publicly with limited access; called to order at 6:01 pm.

Pledge of Allegiance
Moment of Silence
             
3. PRESENTATION
             
1. Administration of the Oath of Office for the Community Development Advisory Committee (CDAC) to Vice Mayor Roy Delgado and Councilmember Anita Norton.  (Grants/Special Program Administrator)

City Clerk Antes gave the Oath of Office to newly appointed Vice Mayor Roy Delgado and Councilmember Anita Norton for their appointments to the Community Development Advisory Committee (CDAC).
             
4. CALL TO THE PUBLIC

Citizens desiring to speak on any issue within the jurisdiction of the public body may do so at this time. Comments shall be limited to three (3) minutes per person and shall be addressed to the City Council as a whole. At the conclusion of the Call to the Public, individual City Council Members may (1) respond to criticism made by those who have spoken, (2) direct staff to review or follow up on the matter, and/or (3) direct that the matter be put on a future agenda.

El Mirage senior citizen resident Emma Gordon expressed her concerns over the closure of the Senior Center and loss of services provided by Administrator Ms. Ruby Arvizu. She stated many of the City's seniors felt abandoned with a loss of communication that was previously provided by Ms. Arvizu. Mayor Hermosillo expressed her empathy towards the seniors and stated due to the COVID pandemic the City had to close the Senior Center. Mayor Hermosillo acknowledged the seniors' concerns and directed staff to review ways to improve communication efforts with the local seniors.
             
5. CONSENT AGENDA

All items listed under the Consent Agenda will be voted on with one motion. If discussion is desired regarding any Consent Agenda Item, that item will be removed from the Consent Agenda and voted on separately.
             
1. Consideration and action to approve the minutes of the Regular Council meeting held Tuesday, August 18, 2020. (City Clerk)
             
2. Consideration and action to authorize purchase of two unmarked and equipped Police SUV replacement vehicles at a total cost of $113,419.28 from Courtesy Chevrolet under State Contract number ADSPO17-166120 and Radio equipment at a total cost of $12,783.53 from Motorola Solutions under State Contract CTR0466830 for a grand total cost of $130,252.81 including a $4,050 contingency for unanticipated price increases.  (Police)
             
3. Consideration and action to authorize the purchase of a TruNarc narcotic analyzer with all required software, a solution kit, training, and warranty for a total cost of $31,754.93 from Thermo Scientific Portable Analytical Instruments, Inc. under a Sole Source Provider letter.  (Police)
             
4. Consideration and action to approve the purchase of additional access control devices and video surveillance equipment to update the police departments security.  Purchases are through CTS for a cost of $59,878.06 under City of Phoenix Contract SRM/SAP 4701001187 and CMS Communications, through the quote process at a cost of $14,975 and plus an additional $5,000 contingency for a total cost of $79,853.06. (Police)
             
5. Consideration and action to authorize purchase of one fully marked and equipped Police 4 x 4 replacement vehicle at a cost of $56,330.63 from Courtesy Chevrolet under State Contract #ADSPO17-166120 and radio equipment at a cost of $6,391.76 from Motorola Solutions under State Contract CTR0466830 for a grand total cost of $64,747.39, which includes a contingency of $2,025 for unanticipated price increases. (Police)
             
6. Consideration and action to approve purchase of five MorpholDent Devices (fingerprint scanners) and associated equipment from Idemia under State Contract ADSPO18-00008040/CTR040047 at a total cost of $10,143.04. (Police)
             
7. Consideration and action to enter into an Agreement with the Drug Enforcement Administration to assign an El Mirage Police Officer to the DEA Task Force from October 1, 2020 through September 30, 2022. (Police)
             
8. Consideration and action to authorize the purchase of 17 office task chairs at a cost of $6,862.31 from Corporate Interior Systems (CIS) under State Contract ADSPO18-211720. (Police)
             
9. Consideration and action to approve a contract with Good News Construction to make repairs to the Alto well site in an amount not to exceed $30,000 and authorize the finance department to make any necessary transfers.  (Public Works)
             
10. Consideration and action to approve payment to Central Arizona Project (CAP) for annual membership in the Central Arizona Groundwater Replenishment District (CAGRD) in an amount not to exceed $33,107.31 and authorize the finance department to make any necessary transfers. (Public Works)
             
11. Consideration and action to approve the use of Garney Construction to complete FY21 CIP 62122 in an amount not to exceed $537,000.  (Public Works)
             
12. Consideration and action to approve The Creekside Final Plat submitted by Survey Innovation Group for a Single Family Use development located at 11201 North El Mirage Road, El Mirage, Arizona 85335. (Community Development) 
             
13. Consideration and action to approve The Fairway Unit II Final Plat submitted by SKG Enterprise, Inc. for a Single Family Use development located at 11201 North El Mirage Road, El Mirage, Arizona 85335. (Community Development) 
             
14. Consideration and action to authorize the City Manager to enter into a Professional Services Contract with Rick Engineering to provide surveying and floodplain analysis of the El Mirage Water Reclamation Treatment Facility in the amount not to exceed $55,000.  (Community Development)
             
15. Consideration and action to authorize the City Manager to enter into a Professional Services Contract with NFra, Inc. to provide engineering design services for the north side of Cactus Road from west of 123rd Lane to El Mirage Road in the amount not to exceed $32,980.  (Community Development)
             
16. Consideration and action to apply for a grant, and accept funds if awarded, from the 100-Club Safety Enhancement Stipend, for riot shields and riot batons in an amount of approximately $10,000 to be used by the Police departments and authorize Finance Department to make necessary adjustments if awarded. (Grants/Police)
  Vice Mayor Delgado moved to approve Consent Agenda items 1 through 16 as presented; seconded by Councilmember Shapera.
  Vote: 7 - 0 Passed - Unanimously
             
6. REGULAR AGENDA
             
7. CITY MANAGER'S COMMENTS & SUMMARY OF CURRENT EVENTS

The City Council may not act upon any matter in the City Manager's summary but may have general comment or questions.

City Manager Dyches introduced the City of El Mirage's Financial Analyst Macy Walker. Ms. Walker provided a demonstration of the City's new budget software program which includes demographic snapshots and overviews of the City's revenues and expenditures. Budget books for fiscal year 2020/2021 were handed out to Mayor and City Council.
             
8. MAYOR'S COMMENTS and COUNCIL SUMMARY OF CURRENT EVENTS

The Mayor and City Council may not discuss or act upon any matter in the summary unless the specific matter is properly noticed for legal action.

Vice Mayor Delgado introduced and welcomed Youngtown Councilmember Margaret Chittendom, who wished to observe how El Mirage was conducting their Council meetings. Vice Mayor Delgado also stated the CDBG meeting was held telephonically this week and the City will begin looking at projects to submit. He identified the City's water and sewer lines as being a top priority for potential funding.

Councilmember Dorcey stated City Clerk Sharon Antes and herself both serve on the Census Committee and recently spoke with City Postmaster Calin Cimpean, also a member of the Census Complete Count Committee. Councilmember Dorcey acknowledged the upcoming election season and concerns regarding the delivery of ballots and stated Mr. Cimpean assured them that delivery of mail-in ballots during this election season would receive top priority. She also asked members of the public to report any acts of neighborhood mailbox vandalism to the police as this type of damage is very costly to repair/replace.

Councilmember Wintston acknowledged the Census workers in the neighborhood and expressed her appreciation for all their efforts.

Mayor Hermosillo acknowledged Councilmember Shapera for being formerly recognized with the League of Cities and Towns for his twelve years in public service. Mayor Hermosillo announced and congratulated Vice Mayor Delgado on his appointment to Vice Chair of the CDAC committee. Mayor Hermosillo expressed birthday congratulations to everyone whom she'd missed earlier this year due to the COVID pandemic.
             
9. EXECUTIVE SESSION
             
1. Consideration and action to adjourn into Executive Session pursuant to A.R.S. §38-431.03.A.1. to establish annual performance goals for the City Manager per employment agreement.
  Vice Mayor Delgado moved to adjourn into Executive Session at 6:30 pm; seconded by Councilmember Shapera.
  Vote: 7 - 0 Passed - Unanimously
             
10. ADJOURNMENT - The meeting was adjourned at 6:48 pm.

ATTEST:


I hereby certify the aforementioned minutes are a true and accurate record of the Regular El Mirage City Council Meeting held on Thursday, September 10, 2020 and a quorum was present. 

 

    

Level double AA conformance,
                W3C WAI Web Content Accessibility Guidelines 2.0

AgendaQuick ©2005 - 2021 Destiny Software Inc. All Rights Reserved.