City Council Meeting


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  G.2.       
Meeting Date: 03/03/2020  
Submitted For: Chris Glover Contact: Chermaine Cole, Business Manager

COUNCIL ACTION
AGENDA ITEM:
Consider authorizing the Interim City Manager to execute an agreement with Whirlix Design Inc., and establish a total project budget in the amount of $133,156 for the purchase and installation of the playground equipment for Briarwood Park. 
BACKGROUND:
In 2011, the City of DeSoto adopted its Parks, Recreation, and Open-Space & Trails Master Plan. The plan identified the need to develop a comprehensive trail system and additional land improvements. During the 2014 Bond Election, the citizens of DeSoto approved $1.575 million in park land improvements that included improvements to Briarwood Park. 

On February 20, 2018, the City Manager executed a Professional Services Agreement with Teague Nall & Perkins to design the various park land improvements. 

This portion of the Briarwood Park improvements include:

Two (2) new playgrounds 
FINDINGS:
The Parks and Recreation Department and the Purchasing Division are in the process of rebidding the Briarwood project. Staff explored the option of managing the playground installation. It was determined that managing this specific aspect of the project would result in a substantial cost savings, compared to the lowest original bid. Staff was able to secure the retail cost by selecting Whirlix Design Inc., who is a vendor selected from the Buy Board Cooperative Purchasing Contract #583-19.
FINANCIAL IMPACT:
The financial impact for the purchase and installation of the playground equipment is reflected below:
Buy Board Price $133,156
Total Project Amount $133,156

Budgeted Funds for this project are:
Fund 710 $133,156
Total Project Amount $133,156
RECOMMENDATION:
Staff recommends that Council authorize the Interim City Manager to execute an agreement with Whirlix Design Inc., and establish a total project budget in the amount of $133,156 for the purchase and installation of the playground equipment for Briarwood Park. 
MANAGEMENT REVIEW
Attachments
Whirlix Renewal
Briarwood Bid Proposal
Playground Renders
Park Model


    

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