City Council Meeting


Return to the Agenda
  H.5.       
Meeting Date: 10/19/2021  
Submitted For: Brandon Wright Contact: Kristoff Bauer, Deputy City Manager

COUNCIL ACTION
Motion by Councilmember Hughes with a second by Councilmember Brown-Patrick to approve as presented. Motion passes 7-0.
AGENDA ITEM:
Consider authorizing the City Manager to negotiate and execute a Sponsorship Agreement with the DeSoto Chamber of Commerce
BACKGROUND:
The City has contracted with the DeSoto Chamber of Commerce in the past to provide Convention and Visitor's Bureau ("CVB") services. That relationship has been challenged by a lack of clarity and insufficient Chamber resources to adequately provide the requested services. The City's prior agreement with the Chamber expired in September 2020. Staff developed a proposed contract with a greater level of specificity and accountability relating to CVB services; however, it became clear during the review of that draft contract that the Chamber does not have the resources to successfully provide CVB services, and attempting to do so would likely create friction between the organizations. A new paradigm was needed that clarified the City's sponsorship of the Chamber. 
FINDINGS:
The proposed Sponsorship Agreement is significantly different from the service agreement considered in the past. It provides $50,000 a year (two payments of $25,000 every six months) as the City's sponsorship of Chamber activities. The Chamber is required to recognize the City as it primary sponsor in all materials relating to their activities. Further, the Chamber must continue to operate as a chamber by providing those services to their membership normally provided by a functioning chamber.

The Agreement has a one-year term with four renewal options. It also has an escalation provision that calls for the City to increase its sponsorship every third year. The sponsorship payment is intended to be the City's total annual contribution to the Chamber and cover memberships as well as the City's contribution to the support of all activities and events of the Chamber.  The Agreement is designed to provide consistency and to be easily extended if that is the interest of the parties at the conclusion of the renewal periods.
FINANCIAL IMPACT:
The City's previous contract with the Chamber, which expired September 30, 2020, provided for up to $74,200 in compensation.  The proposed Agreement provides for a $50,000 payment to the Chamber, which is within currently budgeted General Fund resources.  
RECOMMENDATION:
Staff recommends that the City Council authorize the City Manager to negotiate and execute a Sponsorship Agreement with the DeSoto Chamber of Commerce.
MANAGEMENT REVIEW
Attachments
Chamber Sponsorship Agreement


    

Level double AA conformance,
                W3C WAI Web Content Accessibility Guidelines 2.0

AgendaQuick ©2005 - 2022 Destiny Software Inc. All Rights Reserved.