City Council Meeting


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  F.2.g.       
Meeting Date: 10/19/2021  
Submitted For: Tom Figert Contact: Karen Kirby, Information Technology Manager

COUNCIL ACTION
Motion by Councilmember Marks with a second by Mayor Pro Tem Byrd to approve as presented. Motion passes 7-0.
AGENDA ITEM:
Consider authorizing the City Manager to negotiate and execute a contract with Verizon Wireless for cellular and data services in the amount of $133,200
BACKGROUND:
The City of DeSoto issues wireless devices to designated employees to improve employee efficiency and productivity, encourage paperless processes, allow for mobile field work, and improve customer service. Due to the expansion in mobility, specialized applications, and the need for access at all times by multiple groups, the use of these devices by staff has more than doubled in the last few years. The IT Department manages more than 260 devices including Apple iPhones, iPads, and 4G LTE cards that are primarily deployed in police vehicles and fire apparatus in-car computers.

All City-owned tablets and smartphones are managed by Mobile Device Management software (“MDM”), which allows staff to inventory, track, and manipulate the devices; see and approve what apps are loaded; remotely lock and/or wipe; and prevent certain user actions on the phone. These settings are governed primarily at a supervisor’s direction and based on standard, accepted technology practices.

IT staff examines price plans, including switching to other carriers, to determine the best overall value for cellular services. Staff's finding is that Verizon continues to offer the City the best overall value for low cost, unlimited data plans.

All City staff is perpetually reviewing existing processes and evaluating new processes for the most efficient ways to conduct business. More of these devices may be added in the future as these reviews and evaluations are ongoing and as technology evolves.
FINDINGS:
The City purchases Verizon service on a state-negotiated and approved contract via the Texas Department of Information Resources (“Texas DIR,” contract number DIR-TSO-3415).
FINANCIAL IMPACT:
The estimated contract value of $133,200 is budgeted for in the FY 2022 Budget in various funds across all City departments.
RECOMMENDATION:
Staff recommends that the City Council authorize the City Manager to negotiate and execute a contract with Verizon Wireless for cellular and data services in the amount of $133,200.
MANAGEMENT REVIEW
Attachments
DIR Verizon Contract


    

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