City Council Meeting


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  F.2.h.       
Meeting Date: 09/21/2021  
Submitted For: Brandon Wright Contact: Kristoff Bauer, Deputy City Manager
Also Contact: Jerry Duffield
Phone: 972.230.9681  

COUNCIL ACTION
Motion by Councilmember Marks with a second by Councilmember Brown-Patrick to approve as presented. Motion passes 7-0.
AGENDA ITEM:
Consider authorizing the City Manager to negotiate and execute the purchase of a Spartan Pumper Fire Truck From Metro Fire in the purchase contract amount of $816,000
BACKGROUND:

The DeSoto Fire Department often deploys its reserve fire pumper apparatus to protect police and fire personnel responding to traffic accidents on busy roadways.  On May 23, 2021, Fire Pumper 807HR was deployed in this manner when it was struck by a vehicle on Interstate Highway 35 near the Pleasant Run overpass.  Three firefighters assigned to 807HR at that time received only minor injuries; however, the Pumper was deemed a total loss after inspection.

FINDINGS:
Fire Pumper 807HR is a 2002 Pierce and was in service as a front-line unit for 12 years before being placed in reserve status.  Units in reserve status are placed in service when other units are out for repair or maintenance. The City maintains two reserve pumpers. Unit 807HR was the newer of the City’s two reserve units at the time this accident occurred. The older reserve unit is scheduled to be retired later this calendar year when a new pumper, ordered approximately a year ago, is scheduled to be delivered and placed in front-line service. The loss of this unit leaves the City with only one reserve pumper, which is below the critical equipment-level standard. When the new unit is delivered, the City will again have two, with an older vehicle being maintained in service. Two reserve units are considered the minimum to provide reasonable coverage based on the size of the City’s fleet. 

Staff recommends accelerating the replacement of a pumper that is currently scheduled for replacement in 2026.  This will allow the City to have two more reliable reserve units before the end of 2022.
FINANCIAL IMPACT:
No financial payment is due along with the proposed letter of intent. Payment will be due upon delivery of the pumper, which is expected toward the end of the 365-day contracted delivery period. Appropriation authority to make the $816,000 payment for the pumper upon delivery has been added to the proposed FY 2022 budget. That appropriation is made from funds that have been set aside for the purpose of replacing the front-line pumper proposed to be replaced early (more than $400,000 with the final amount being dependent upon the timing of the delivery and payment obligation) and an appropriation from fund balance.
RECOMMENDATION:
Staff recommends that the City Council authorize the City Manager to negotiate and execute the purchase of a Spartan Pumper Fire Truck From Metro Fire in the purchase contract amount of $816,000 to be completed and delivered within 365 days of order.
MANAGEMENT REVIEW
Attachments
Spartan Pumper Proposal from Metro Fire


    

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