City Council Meeting


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  F.2.h.       
Meeting Date: 01/04/2022  
Contact: Tracy Cormier, Managing Director of Financial Services

COUNCIL ACTION
Motion by Councilmember Marks with a second by Councilmember Chism to approve as presented. Motion passes 6-0.
AGENDA ITEM:
Consider authorizing the City Manager to negotiate and execute an agreement with Open Gov Inc. for the leasing of financial software and for support services with an effective date of October 1, 2021 through September 30, 2023
BACKGROUND:
The City of DeSoto has leased financial software along with support services with Open Gov Inc., formerly known has STW, Inc., since 1998. This financial software and support allows the City to perform all of its financial duties to include utility billing and payroll.    
FINDINGS:
The approval of this agreement will allow the City to continue using the Open Gov Inc financial software along with continued software agreement. The City is currently implementing a transition from Open Gov to Tyler Technology to host the City's ERP software system. After that transition, the City will need to continue maintaining its software services through September 30, 2023 to ensure access to historical financial information and records. In order for the City to maintain access to that information, it must maintain its agreement with Open Gov Inc. 
FINANCIAL IMPACT:
The anticipated annual cost of the agreement with Open Gov is $58,279.34. Costs for this agreement are paid from the General Fund with the Information Technology Department paying for licensing costs and the Finance Department paying for support services. 
 
Applications Currently Leased  $29,250.00
Additional Products/Services $3,020.00
Reporting Tools $5,529.34
Support Agreement  $20,480.00
 
Total Yearly Cost $58,279.34
RECOMMENDATION:
Staff recommends that the City Council authorize the City Manager to negotiate and execute an agreement with Open Gov Inc. for the leasing of financial software and for support services with an effective date of October 1, 2021 through September 30, 2023
MANAGEMENT REVIEW
Attachments
Software Agreement


    

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