City Council Meeting


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  F.2.i.       
Meeting Date: 01/04/2022  
Contact: Isom Cameron, Deputy City Manager

COUNCIL ACTION
Motion by Councilmember Marks with a second by Councilmember Chism to approve as presented. Motion passes 6-0.
AGENDA ITEM:
Consider authorizing the City Manager to negotiate and execute an agreement with Crowder Gulf for stand-by disaster debris removal, reduction, and disposal services
BACKGROUND:
Annually, the North Texas Region is at risk for damage from severe weather systems such as tornadoes, high winds, and thunderstorms. These severe weather threats bring with them the potential to generate large amounts of debris that can have a crippling effect on City of DeSoto operations as well as on DeSoto residents, businesses, and visitors. To prepare for these types of events and manage the debris removal process, the City of DeSoto developed a Disaster Debris Management Plan (DDMP).  The DDMP outlines the need to secure a contract for stand-by disaster debris removal, reduction, and disposal services requested on an as-needed basis.
 
In November 2016, the City of DeSoto entered into an agreement with Crowder Gulf for disaster debris removal, reduction, and disposal services. The agreement expired in November 2021 with no available renewals. 
FINDINGS:
The City of Lancaster currently has an agreement with Crowder Gulf for disaster debris removal, reduction, and disposal services.  The agreement was executed in February 2020, with an initial term of one year with four additional 1-year renewals available. The City of DeSoto's Interlocal Agreement with the City of Lancaster allows the two municipalities to piggyback on each other's procurement agreements. Therefore, staff is proposing that the City of DeSoto piggyback on the City of Lancaster's agreement with Crowder Gulf for disaster debris removal, reduction, and disposal services. Both the City of Lancaster and Crowder Gulf have agreed to allow the City of DeSoto to take advantage of this agreement.
FINANCIAL IMPACT:
This agreement is for unit pricing as proposed by the vendor. No funds will be expended without an emergency declaration due to an actual disaster requiring activation of the contract. 
RECOMMENDATION:
Staff recommends that the City Council authorize the City Manager to negotiate and execute an agreement with Crowder Gulf for stand-by disaster debris removal, reduction, and disposal services
MANAGEMENT REVIEW
Attachments
Lancaster Contract
Crowder Gulf Proposal
Lancaster Renewal


    

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