City Council Regular


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  Item # 18.       
Meeting Date: 08/24/2020  
FROM: Cameron Harding

Receive an Update on the Recreation and Community Services Day Camp Program
Receive and file an update on the Recreation and Community Services Day Camp Program.
The Recreation and Community Services (RCS) traditionally runs a ten-week Day Camp program during the summer.  The program serves children 5-12 years old and operates Monday-Friday from 9am-4pm at the Community Center and Oak Knoll Park.  Registration is taken on a weekly basis and the weekly fee is $138 per participant with an extended care (morning and afternoon) option for $33 per week. 

This summer’s Day Camp program was scheduled for June 1– August 7.  However, the State did not allow youth camps until June 12.  In order to follow State guidelines, RCS modified program operations, including a new check-in/check-out process with temperature checks and health screenings, increased frequency of cleaning and disinfecting restrooms and high touch areas, smaller participant to staff ratios, increased outdoor activities, physical distancing, use of personal protective equipment, healthy hygiene practices including hand washing every 60 minutes and informing campers to avoid face touching, and covering coughs and sneezes.  In addition, participants are assigned to stable camp units comprised of a counselor up to 10 campers and the units do not intermingle. The modified Day Camp program began July 6 and has served over 200 participants to date. 
On July 17, Governor Newsom released a framework for reopening in-person learning for K-12 schools.  This framework required all schools in a county on the State’s monitoring list, including Orange County, begin the school year with distance learning unless granted a waiver by the local health official.  With this in mind, RCS reached out to the Cypress School District in an effort to better understand how to support affected parents and children. After consulting with the school district, RCS determined extending the Day Camp program through the fall (and possibly the entire school year) will provide a service to parents who have to work during the day and need a safe place for their children to participate in distance learning.
As a supplement to the Day Camp program, RCS will also offer an After School program from 2:30-6pm for families who prefer an afternoon camp. The After School program fee is just $73 per week and fits within the Master Fee schedule Day Camp programs range ($30-$200).

RCS will continue to operate both programs under State issued guidance for Day Camps until children are allowed to return to in-person learning at schools or discussions with the school district lead to other programming opportunities.  Cypress School District will assist with program marketing and promotion. 
In FY 2020-21, the Day Camp program is budgeted for ten weeks in the District's General Fund.  Increased expenditures from extending the program, may result in costs exceeding the budget.  The amount of any budget overage is difficult to predict, since costs are dependent on program registration as staffing and supply costs are dictated by the number of participants.  However, it is expected any additional expenditures will be largely offset by additional fee revenue from program registration. Costs above the District's budget may also be eligible for reimbursement by the Federal or State governments as pandemic response-related.
None required.
APPROVED BY: Peter Grant, City Manager
School Year Day Camp Program Flier


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