City Council Regular


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  Item # 12.       
Meeting Date: 08/24/2020  
FROM: Cameron Harding

SUBJECT
Approve the Non-Profit Contribution Program Supplemental COVID-19 Support Process
RECOMMENDATION
Approve the COVID-19 Emergency Support Process and Supplemental Request Application as part of the Fiscal Years 2021-22 and 2022-23 Non-Profit Contribution Program.
DISCUSSION
In March 2020, the City contacted 21 local non-profit organizations supported through the Non-Profit Grant Program in an effort to develop an understanding of how the City could provide support during the COVID-19 pandemic. Non-profit organizations interested in receiving support from the City were asked to complete a needs assessment survey and seven organizations responded, requesting $287,452 in support.

Given the variety of and scale of the requests, the City Council directed modifications to the Fiscal Years 2021-22 and 2022-23 Non-Profit Contribution Program process to permit non-profit organizations to apply for one-time, direct support for costs associated with COVID-19.

The Non-Profit Contribution Program provides a well established application and review process and the City Council will have a better understanding of COVID-19 impacts on the city's financial condition when the program begins later this year. This approach provides non-profit organizations additional time to assess how COVID-19 has affected their short and long-term financial condition and enable them the opportunity to refine their requests and pursue other assistance.

Utilizing the Contribution Policy for Non-Profit Organizations, additional criteria and funding priorities are recommended for the COVID-19 Emergency Support Overview and Supplemental Request Application. Additional criteria include:
  • Non-profit organizations must provide programs or services Cypress residents.
  • Funding is restricted to COVID-19 pandemic impacts.
  • Emergency support is for one-time, direct support for costs/lost revenue related to COVID-19 and is not an ongoing source of funding.
  • The applicant must complete the COVID-19 Emergency Support Supplemental Request Application form in its entirety for consideration. Incomplete applications will not be processed.
  • The organization must sign an agreement and submit a final accounting of how the COVID-19 Emergency Support funding was used within one year of funding.
Funding Priorities include:
  • Serving Cypress residents to fill service or delivery gaps
  • Support for older adults, youth and the vulnerable
  • Mental health
  • Support community relief and recovery efforts
  • Service delivery enhancements to accommodate the Stay at Home Order or COVID-19 physical distancing restrictions
The proposed COVID-19 Emergency Support Supplemental Request Application allows non-profit organizations to describe the financial and operational impacts of COVID-19, services that they were able to provide to the community during the pandemic, and provides a detailed request for support and how the funds would be used, if approved.

The Recreation and Community Services Commission has reviewed and provided input on the COVID-19 Emergency Support Overview and Supplemental Request Application.

The Non-Profit Contribution Program and the COVID-19 Emergency Support Supplemental Request Applications will be available in late October. Non-profit organizations will submit electronic requests by mid-January with any funding announcements made after City Council consideration in April 2021.
BUDGET IMPACT
Direct funding approved as part of the Non-Profit Contribution Program for COVID-19 emergency support will be incorporated into the FY 2021-22 and FY 2022-23 process and incorporated into the FY 2021-22 budget. Any indirect funding support approved as part of the process will be incorporated into the FY 2021-22 budget as necessary, since such support may decrease budgeted revenue estimates due to the potential waiver of fees typically paid directly to the City or District. The costs of this program may be reimbursed by the Federal or State government.
LEGAL REVIEW
None required.
  
APPROVED BY: Peter Grant, City Manager
Attachments
COVID-19 Emergency Support Application
Non-Profit Grant Request Application


    

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