City Council Regular


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  Item # 5.       
Meeting Date: 10/26/2020  
FROM: Douglas Dancs

SUBJECT
Award Contracts for Cypress Sports Park, Project 225
RECOMMENDATION
1. Adopt a Resolution regarding bid protests and award a contract to Horizons Construction Co., Orange, CA, for $9,809,661.24 and authorize a contingency of $1,472,000; and

2. Award a contract to Griffin Structures Inc. for Construction Management and Inspection Services for $636,820, and authorize a contingency of $127,400.
DISCUSSION
The City Council approved plans and specifications for the sports park in July. The nine-acre park, at the southeast corner of Cerritos Avenue and Lexington Drive, will include:
  • Two multi-purpose athletic fields (one natural turf and one synthetic turf)
  • Fabric shade areas for the playgrounds
  • Multi-use sports court
In addition to the two athletic fields, playgrounds, and multi-use sports court, the park features an eight-foot wide quarter-mile walking path, 244 parking spaces, 16 electric-vehicle charging stations, four picnic shelters and 38 picnic tables, bleachers, two exercise areas, a designated food truck parking area, storage building, entry monument sign, 159 trees, restrooms and office space. The intersection at Cerritos Avenue and Lexington Drive will also be widened. The final layout of the park, park amenities, and intersection layout are attached.

On September 2, the City received 13 bids for the project with Horizons Construction as the low bidder. The second and third low bidder submitted a bid protest against the low bidder. Public Works, in consultation with the City Attorney, determined the protests are without merit. An analysis of the bid protest is attached.

Due to the size and scope of this project, Public Works solicited competitive qualifications for construction management services. Griffin Structures was the most qualified and submitted a proposal within the project budget. Griffin Structures previously provided construction management for Mackay Park. A summary of project award information is attached.

The project is expected to start in late November and be completed in Fall 2021.
BUDGET IMPACT
The FY 2020-21 budget includes $13 million for construction of the park and $900,000 for associated intersection improvements. Park construction is funded with a loan to the Park District from the City Infrastructure Reserve and will be repaid with Park Development Fees received when the Los Alamitos Race Course develops. The intersection improvements are funded by the Lighting District ($350,000) and Traffic Mitigation Assessment monies ($550,000).

The estimated costs for construction (including contingencies and park amenities), intersection improvements, project management, and staff time are $13,209,582. A table detailing the project budget is attached.
LEGAL REVIEW
The City Attorney has reviewed the bid protest and prepared the attached resolution to find Horizons as the lowest responsible bidder and the bid protests without merit.
  
APPROVED BY: Peter Grant, City Manager
Attachments
Award Information
Cost Table
Construction Management Contract
Park Layout
Bid Protest Analysis
Resolution


    

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