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AGENDA

REGULAR MEETING
CYPRESS CITY COUNCIL
October 12, 2020
7:00 P.M.
 
www.cypressca.org Council Chambers
5275 Orange Avenue
Cypress, California

*** NOTICE REGARDING COVID-19 ***

On March 17, 2020, Governor Newsom issued Executive Order N-29-20, which authorizes the City Council to hold public meetings via teleconferencing and suspends certain provisions of the Ralph M. Brown Act in response to the COVID-19 pandemic.

Consistent with the Governor's Orders, members of the public can view the City Council meeting streamed live online at www.cypressca.org/watchlive or on Spectrum Cable Channel 36. Additionally, the public may participate and provide public comment by registering at https://attendee.gotowebinar.com/register/3047318876775348496 or listen in teleconference mode by calling (914) 614-3221 and entering Access Code 760-852-934 when prompted. No Audio Pin is necessary.

PUBLIC PARTICIPATION

Those persons wishing to make a general comment or a comment on an agenda item, may do so by registering at https://attendee.gotowebinar.com/register/3047318876775348496. Advance registration is recommended. Following registration, you will receive an email containing a link to join the meeting webinar, enabling you to provide live comments during Public Hearing or Oral Communications portions of the meeting and view live presentations.

Alternatively, comments can be submitted via email to cityclerk@cypressca.org or by calling (714) 229-6685 to leave a voicemail message. Comments submitted by 3:00 p.m. on October 12, 2020 will be added to the City Council agenda as a Consent Calendar item.
 
             
CALL TO ORDER
7:00 P.M.
Council Chambers
 
ROLL CALL
Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District

Mayor Rob Johnson
Mayor Pro Tem Mariellen Yarc
Council Member Stacy Berry
Council Member Paulo Morales
Council Member Jon Peat
 
PLEDGE OF ALLEGIANCE
 
INVOCATION  St. Irenaeus Catholic Church

The City Council does not endorse the content of the invocation and does not endorse the invocational speaker’s particular faith, belief and/or religious denomination. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Council’s policy on invocations is available from the City Clerk.
 
PRESENTATIONS

Legislative Update from Assemblywoman Sharon Quirk-Silva

SoCalGas Pipeline Project Overview
 
ORAL COMMUNICATIONS  (Limited to 30 minutes – three minutes per speaker, unless extended by the City Council)

The public may address the City Council on any matters prior to any action taken on the agenda. Members of the public who have registered for the meeting webinar and would like to provide live comments during the meeting should click the 'hand raise' button, unmute your microphone and wait for the Mayor or City Clerk to call on you.
 = Hand Raise      = Unmute

Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its agenda. Speakers are requested to limit their comments to no more than three minutes.

Alternatively, comments may be submitted to cityclerk@cypressca.org or (714) 229-6685 prior to 3:00 p.m. on October 12, 2020. All comments submitted via email or voicemail prior to the deadline will be added to the agenda as a Consent Calendar item.
 
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item.
 
1.   Receive and File Public Comments Submitted for the October 12, 2020 City Council Meeting Click to View
 
  Prepared by:  Alisha Farnell, City Clerk

Recommendation:  Receive and file submitted public comments.
 
2.   Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading
 
3.   Approve Minutes - Meeting of September 28, 2020 Click to View
 
  Prepared by:  Alisha Farnell, City Clerk

Recommendation:  Approve as submitted.
 
4.   Proclaim the Week of October 25-31, 2020 as "Red Ribbon Week" Click to View
 
  Prepared by: Alisha Farnell, City Clerk

Recommendation: Proclaim the week of October 25-31, 2020 as "Red Ribbon Week."
 
5.   Accept Replacement of Civic Center Heating, Ventilation and Air Conditioning (HVAC) System, Project 183 Click to View
 
  Prepared by:  Doug Dancs, Director of Public Works

Recommendation:  Accept the Replacement of Civic Center Heating, Ventilation and Air Conditioning (HVAC) System, Project 183, in the amount of $665,803 and approve the final payment of $33,290 to Galaxie Defense Marketing Services.
 
6.   Adopt a Resolution Amending Hourly Pay Ranges for Temporary Part-Time and Seasonal Employees Click to View
 
  Prepared by:  Matt Burton, Director of Finance and Administrative Services

Recommendation:  Adopt a Resolution amending hourly pay ranges for temporary part-time and seasonal employees.
 
7.   Approve an Agreement for Copier Maintenance and Supplies Click to View
 
  Prepared by:  Matt Burton, Director of Finance and Administrative Services

Recommendation:  Approve a three-year agreement with the option for two one-year extensions with Konica Minolta Business Services for copier maintenance and supplies.
 
8.   Approve an Agreement for the Preparation of the 2021-29 Housing Element Update Click to View
 
  Prepared by:  Alicia Velasco, Planning Director

Recommendation:  

1. Approve an agreement with Veronica Tam and Associates for the preparation of the 2021-29 Housing Element Update in the amount of $123,410 and authorize a 10% contingency of $12,341; and

2. Appropriate $135,751 in the General Fund for the Housing Element Update.
 
9.   Approve Custodial Services Contract Amendments Click to View
 
  Prepared by:  Doug Dancs, Director of Public Works

Recommendation:  

1. Approve custodial services contract amendments with United Maintenance Systems for additional custodial services related to the COVID-19 pandemic; and

2. Approve an $89,000 appropriation and estimated revenue increase in the City Central Services Fund; and

3. Approve an $89,000 appropriation increase in the City's General Fund.
 
10.   Approve an Update Regarding the Los Alamitos Race Course Redevelopment Services Team and an Amendment to the Legal Services Agreement with Rutan & Tucker Click to View
 
  Prepared by:  Alicia Velasco, Planning Director

Recommendation:  

1. Receive and file an update on the Los Alamitos Race Course Redevelopment Services Team; and

2. Approve an Amendment to the Agreement with Rutan & Tucker for legal services related to the future redevelopment of Los Alamitos Race Course.
 
11.   Award Contracts for the Restroom and Shade Shelter Replacement at Evergreen Park, Project 283 Click to View
 
  Prepared by:  Doug Dancs, Director of Public Works

Recommendation:  

1. Approve Plans and Specifications for the Restroom and Shade Shelter Replacement at Evergreen Park, Project 283; and

2. Adopt a Resolution finding IVL Contractors' bid non-responsive and award a contract to Senitica Construction Inc., Mira Loma, CA, for $390,800, and authorize a contingency of $58,600;

3. Approve a Task Order for Construction Inspection Services to TRC/Vali Cooper and Associates, for $20,760, and authorize a contingency of $3,100.
 
12.   Approve Register of Warrants, Transfers, and Wires Issued for the Period of September 12, 2020, through September 25, 2020 Click to View
 
  Prepared by:  Matt Burton, Director of Finance and Administrative Services

Recommendation:  Approve the attached payment register summarized below for the period of September 12, 2020 through September 25, 2020:
  • Electronic Funds Transfers 8286 through 8355
  • Warrants 54889 through 54975
  • Payroll Transfers W1428
 
NEW BUSINESS
 
13.   Receive an Update from the City Manager and City Departments Regarding the COVID-19 Emergency, and Provide Direction Concerning City Operations, Allocation of City Resources, Maintenance of Essential Services, Temporary Suspension and/or Closure of Non-Essential Public Services and Facilities, Management of City Finances, Measures Necessary to Protect Public Health and Safety, and Expenditures Necessary to Meet the Community’s Needs. Click to View
 
  Prepared by: Peter Grant, City Manager

Recommendation: Receive an update on City operations in response to the COVID-19 pandemic and provide direction.
 
14.   Award Contracts for Police Department Seismic Retrofit, Emergency Operations Center, and Modernization, Project 126 Click to View
 
  Prepared by:  Doug Dancs, Director of Public Works

Recommendation:  

1. Adopt a Resolution waiving minor bid irregularities and award a contract to Interlog Construction, Inc., Anaheim, CA, for $3,204,000, and authorize a contingency of $640,000; and

2. Award a Task Order for Construction Inspection Services to Ardurra for $503,350, and authorize a contingency of $100,700; and

3. Award a contract to Borders Architects for Construction/Design Support for $74,900, and authorize a contingency of $15,000; and

4. Authorize the City Manager to approve the purchase of furniture and fixtures for an amount not to exceed $675,000; and 

5. Approve a budget transfer of $200,000 from the Narcotics Asset Seizure Funds to the City Capital Projects Fund and decrease budgeted transfers from the City's Infrastructure Reserve Fund to the City Capital Projects Fund by $200,000.
 
15.   Adopt the Updated Strategic Plan and Six Month Objectives Click to View
 
  Prepared by:  Peter Grant, City Manager

Recommendation:  Adopt the updated Strategic Plan and six month objectives.
 
ORAL COMMUNICATIONS (Five minutes per speaker, unless extended by the City Council)
 
The public may address the City Council on any matters prior to any action taken on the agenda. Members of the public who have registered for the meeting webinar and would like to provide live comments during the meeting should click the 'hand raise' button, unmute your microphone and wait for the Mayor or City Clerk to call on you.
 = Hand Raise      = Unmute

Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its agenda. Speakers are requested to limit their comments to no more than five minutes.

Alternatively, comments may be submitted to cityclerk@cypressca.org or (714) 229-6685 prior to 3:00 p.m. on October 12, 2020. All comments submitted via email or voicemail prior to the deadline will be added to the agenda as a Consent Calendar item.
 
COUNCIL MEMBER REPORTS AND REMARKS
 
CITY MANAGER REMARKS
 
ADJOURNMENT - IN MEMORY OF SUSAN ROBERTSON
The next meeting will be a Special Meeting, to be held on Monday, October 19, 2020, beginning at 6:00 p.m. in the Council Chambers.

I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.  Dated this 9th day of October, 2020.
 
 ________________________________
Alisha Farnell, City Clerk
 
 
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229-6685 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.

    

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