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AGENDA

REGULAR MEETING
CYPRESS CITY COUNCIL
January 14, 2019
5:30 P.M.
 
www.cypressca.org Council Chambers
5275 Orange Avenue
Cypress, California

 
             
CALL TO ORDER
5:30 P.M.
Executive Board Room
 
ROLL CALL
Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District

Mayor Stacy Berry
Mayor Pro Tem Rob Johnson
Council Member Paulo Morales
Council Member Jon Peat
Council Member Mariellen Yarc
 
ORAL COMMUNICATIONS (Three minutes per speaker, unless extended by the City Council)
 
The public may address the City Council on any matters prior to any action taken on the Agenda.  Although Council Members may provide brief responses, the City Council may not discuss or take action on off-Agenda items.  Speakers are requested to limit their comments to no more than three minutes each.
 
CLOSED SESSION

CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section 54956.8
Real Property Identified by APN Numbers 241-091-22 through 26, Inclusive, 13.329 Acres Located at the Northwest Corner of Katella Avenue and Winners Circle
Negotiating Party: City Manager
Parties Negotiating With: 
  • Lewis Land Developers, LLC and Province Group, LLC

PUBLIC EMPLOYEE APPOINTMENT
Pursuant to Government Code Section 54957
Title:  City Clerk

CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency Negotiators:  City Manager and Director of Finance and Administrative Services
Employee Groups:
  • Cypress Police Officers' Association
 
RECONVENE
7:00 P.M.
Council Chambers
 
ROLL CALL
Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District

Mayor Stacy Berry
Mayor Pro Tem Rob Johnson
Council Member Paulo Morales
Council Member Jon Peat
Council Member Mariellen Yarc
 
PLEDGE OF ALLEGIANCE
 
INVOCATION  Cypress Church

The City Council does not endorse the content of the invocation and does not endorse the invocational speaker’s particular faith, belief and/or religious denomination. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Council’s policy on invocations is available from the City Clerk.
 
REPORT OF WORKSHOP AGENDA / CLOSED SESSION
City Manager/City Attorney
 
ORAL COMMUNICATIONS  (Limited to 30 minutes – three minutes per speaker, unless extended by the City Council)

The public may address the City Council on any matters prior to any action taken on the Agenda.  Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its Agenda.  Speakers are requested to limit their comments to no more than three minutes.
 
If you would like to address the City Council, please complete a Speaker’s Card available at the podium or from the City Clerk.  The Speaker’s Card assists the Mayor in ensuring that all persons wishing to address the City Council are recognized.
 
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item.
 
1.   Approve Minutes - Meetings of November 26 and December 10, 2018
 
  Prepared by:  Denise Basham, City Clerk

Recommendation:  Approve as submitted.
 
2.   Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading
 
3.   Accept Restroom Replacement at Willow Park, Project 208
 
  Prepared by:  Doug Dancs, Director of Community Development

Recommendation:  Accept the Restroom Replacement at Willow Park, Project 208, in the amount of $280,649.96 and approve the final payment of $14,032.50 to Senitica Construction, Inc.
 
4.   Accept Sumner Place Storm Drain, Project 175
 
  Prepared by:  Doug Dancs, Director of Community Development

Recommendation:  Accept the Sumner Place Storm Drain, Project 175, in the amount of $216,086.94 and approve the final payment of $10,804.35 to Kordich Construction Inc.
 
5.   Award a Contract for Replacement of Senior Center Heating, Ventilation, and Air Conditioning (HVAC) System, Project 203
 
  Prepared by:  Doug Dancs, Director of Community Development

Recommendation:  Award a contract to Galaxie Defense Marketing Services for $357,500, and authorize a contingency of $54,000, for the replacement of the Senior Center HVAC system.
 
6.   Adopt Administrative Budgets for the Cypress Successor Agency for the Two Six-Month Periods of July 1, 2019 through December 31, 2019 and January 1, 2020 through June 30, 2020
 
  Prepared by:  Matt Burton, Director of Finance and Administrative Services

Recommendation:  Adopt the administrative budgets for the Successor Agency for the two six-month periods of July 1, 2019 through December 31, 2019 and January 1, 2020 through June 30, 2020, per the attached Exhibit A.
 
7.   Approve the Successor Agency's Recognized Obligation Payment Schedule for the Period of July 1, 2019 through June 30, 2020 (ROPS 19-20)
 
  Prepared by:  Matt Burton, Director of Finance and Administrative Services

Recommendation:  Adopt a Resolution approving the Recognized Obligation Payment Schedule for the period of July 1, 2019 through June 30, 2020 (ROPS 19-20) for the Successor Agency to the Dissolved Cypress Redevelopment Agency.
 
8.   Approve a Request from Los Alamitos Race Course to Occupy the LARC Park Site Until June 30, 2019
 
  Prepared by:  Doug Dancs, Director of Community Development

Recommendation:  Authorize the City Manager to enter into an agreement to permit Los Alamitos Race Course to occupy the LARC park site until June 30, 2019.
 
9.   Receive and File the Strategic Plan Six-Month Objectives Update
 
  Prepared by:  Peter Grant, City Manager

Recommendation:  Receive and file the strategic plan six-month objectives update.
 
10.   Receive and File the Audit Letter to the City Council for the Fiscal Year Ended June 30, 2018
 
  Prepared by:  Matt Burton, Director of Finance and Administrative Services

Recommendation:  Receive and file the Audit Letter from Lance, Soll and Lunghard LLP to the City Council for the Fiscal Year ended June 30, 2018.
 
11.   Receive and File the Independent Accountants’ Report on Agreed-Upon Procedures Applied to the City's Appropriations Limit Worksheet for the Fiscal Year Ended June 30, 2018
 
  Prepared by:  Matt Burton, Director of Finance and Administrative Services

Recommendation:  Receive and file the attached Independent Accountants’ Report on Agreed-Upon Procedures Applied to the City's Appropriations Limit Worksheet for the Fiscal Year ended June 30, 2018.
 
12.   Receive and File the Cypress Recreation and Park District’s Component Unit Financial Report for the Fiscal Year Ended June 30, 2018
 
  Prepared by:  Matt Burton, Director of Finance and Administrative Services

Recommendation:  Receive and file the Component Unit Financial Report for the Fiscal Year Ended June 30, 2018.
 
13.   Receive and File the Independent Accountants’ Report on the Cypress Recreation and Park District’s Appropriations Limit for the Fiscal Year Ended June 30, 2018
 
  Prepared by:  Matt Burton, Director of Finance and Administrative Services

Recommendation:  Receive and file the attached Independent Accountants’ Report on Agreed-Upon Procedures Applied to the Appropriations Limit Worksheet for the Fiscal Year ended June 30, 2018.
 
14.   Receive and File the Investment Report for the Month Ended November 30, 2018
 
  Prepared by:  Matt Burton, Director of Finance and Administrative Services

Recommendation:  Receive and file the attached investment report.
 
15.   Approve Register of Warrants, Transfers, and Wires Issued for the Period of November 10, 2018 through December 21, 2018
 
  Prepared by:  Matt Burton, Director of Finance and Administrative Services

Recommendation:  Approve the attached payment register summarized below for the period of November 10, 2018 through December 21, 2018:
  • Electronic Funds Transfers 5118 through 5303
  • Warrants 48491 through 48917
  • Payroll Transfer W1377 through W1380
 
NEW BUSINESS
 
16.   Receive and File the Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2018
 
  Prepared by:  Matt Burton, Director of Finance and Administrative Services

Recommendation:  Receive and file the Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2018.
 
17.   Receive and File Traffic Safety Campaign Update
 
  Prepared by:  Rod Cox, Chief of Police

Recommendation:  Receive and file the Traffic Safety Campaign update.
 
18.   Receive and File Anti-Bullying Pilot Program Update
 
  Prepared by:  Rod Cox, Chief of Police

Recommendation:  Receive and file the Anti-Bullying Pilot Program update.
 
ITEMS FROM CITY COUNCIL MEMBERS
 
19.   Consideration of and Possible Action on a Report from Ad-Hoc Subcommittee to Address Community Concerns About Coyotes
 
  Prepared by:  Ad Hoc Subcommittee - Council Members Peat and Yarc

Recommendation:  

1. Approve a Coyote Management Plan that includes monitoring and data collection, public education and outreach, and a tiered response plan to address community concerns; and
 
2.  Appropriate $2,500 for education and outreach materials.
 
ORAL COMMUNICATIONS (Five minutes per speaker, unless extended by the City Council)
 
The public may address the City Council on any matters prior to any action taken on the Agenda.  Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its Agenda.  Speakers are requested to limit their comments to no more than five minutes.
 
If you would like to address the City Council, please complete a Speaker’s Card available at the podium or from the City Clerk.  The Speaker’s Card assists the Mayor in ensuring that all persons wishing to address the City Council are recognized.
 
COUNCIL MEMBER REPORTS AND REMARKS
 
 
CITY MANAGER REMARKS
 
 
ADJOURNMENT - IN MEMORY OF NEWMAN POLICE CORPORAL RONIL SINGH AND DAVIS POLICE OFFICER NATALIE CORONA
The next meeting will be an adjourned Regular Meeting, to be held on Monday, January 28, 2019, beginning at 5:30 p.m. in the Executive Board Room.

I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.  Dated this 11th day of January, 2019.
 
 ________________________________
Denise Basham, City Clerk
 
 
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229-6683 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.

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