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    City Council
       Regular Meeting Agenda
    City Hall
    Council Chambers
    141 W. Renfro
    Burleson, TX 76028

                                                         

Tuesday, November 17, 2020 Live Stream at
https://www.burlesontx.com/880/Streaming-Video
Council Chambers

 
             
5:00 P.M. REGULAR SESSION
 
1.   CALL TO ORDER

Administer Oath of Office to the Mayor, City Council Place 2, City Council Place 4, and City Council Place 6

Invocation - Karl Jones, Burleson Church of Christ

Pledge of Allegiance to the US Flag

Texas Pledge:
Honor the Texas Flag; I pledge allegiance to thee, Texas, one state under God; one and indivisible
 
2.   REPORTS AND PRESENTATIONS
 
A.   Receive a report, hold a discussion, and provide feedback regarding schematic design of future I-35W configuration within Burleson city limits. (Staff Presenter: Aaron Russell, Public Works Director) Click to View
 
Attachments
Department Memo
TxDOT Presentation
Supplemental Exhibit
 
B.   Receive a report, hold a discussion, and provide staff direction regarding Prairie Timbers Park concepts. (Staff presenter: Jen Basham, Director of Parks and Recreation) Click to View
 
Attachments
Department Memo
Staff Presentation
 
C.   Receive a report, hold a discussion, and give staff direction on the Quarterly Update to City Council. (Staff Presenter(s): Martin Avila, Finance Director; Aaron Russell, Director of Public Works; DeAnna Phillips, Community Services Director)   Click to View
 
Attachments
Department Memo
Staff Presentation
Fourth Quarter Report
 
3.   PROCLAMATIONS, PRESENTATIONS, & COMMUNITY INFORMATION
 
A.   Proclamations
 
B.   Presentations
 
C.   Community Interest Items
This is a standing item on the agenda of every regular meeting of the City Council. An "item of community interest" includes the following:
  • expressions of thanks, congratulations, or condolence;
  • information regarding holiday schedules;
  • honorary recognitions of city officials, employees, or other citizens;
  • reminders about upcoming events sponsored by the city or other entity that is scheduled to be attended by city official or city employee; and
  • announcements involving imminent public health and safety threats to the city.
 
D.   Changes to the City Council Agenda
At times the agenda order may be changed to better serve the public. This includes request for items to be withdrawn or moved to another meeting.
 
4.   CITIZEN APPEARANCES
Other than public hearings, citizens in attendance who desire to speak to City Council may speak during this section. 

Speakers in attendance: Each person will be allowed three (3) minutes to speak and will not be interrupted by City Council or staff.  If you would like to speak, please fill out a speaker card and give the completed card to the City Secretary prior to addressing City Council.

Speakers not in attendance: Each person must fill out an online speaker card, each card will be read by the Mayor or City Secretary.  Online speaker cards can be found on the city’s website, www.burlesontx.com on the agenda/notices page.

Please note that City Council may only take action on items posted on the agenda.  The Texas Open Meetings Act prohibits the City Council from deliberating or taking action on an item not listed on the agenda.  City Council may, however, receive your comments on the unlisted item, ask clarifying questions, respond with facts, and explain policy.
 
5.   CONSENT AGENDA
All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of the items unless a Councilmember or citizen so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence. Approval of the consent agenda authorizes the City Manager to implement each item in accordance with staff recommendations.
 
A.   Consider approval of minutes from the October 19, 2020 regular council meeting. (Staff Contact: Amanda Campos, City Secretary) Click to View
 
Attachments
Department Memo
minutes 10.19.20
 
B.   Consider approval of a minute order confirming the City Council meeting dates for Calendar Year 2021. (Staff Contact: Amanda Campos, City Secretary) Click to View
 
Attachments
Department Memo
Proposed Council Calendar 2021
 
C.   Consider approval of a replat of Wilshire Square Addition, Lot 1R, Block 1, for commercial property addressed as 271 SW Wilshire Boulevard. (Case 20-094) (Staff Contact:  Mandy Clark, Development Services Director) (The Planning and Zoning Commission recommended approval by unanimous vote.) Click to View
 
Attachments
Department Memo
Location Map
Replat
 
D.   Consider approval of an interlocal agreement with the City of Fort Worth to participate in the Fort Worth Intelligence Exchange program (INTEX). (Staff Contact: Billy Cordell, Police Chief) Click to View
 
Attachments
Department Memo
Interlocal Agreement
 
E.   Consider approval of an interlocal agreement with Tarrant County Emergency Services District No. One to provide mutual aid in fire protection and emergency medical services. (Staff Contact: K.T. Freeman, Fire Chief) Click to View
 
Attachments
Department Memo
Tarrant County Interlocal
 
F.   Consider approval of a minute order for the purchase of 50 laptops from Dell, Inc. via the CARES Act for the use of remote work due to COVID-19 in the amount of $50,724.  (Staff Contact: Mark Eder, Information Technology Director)  Click to View
 
Attachments
Staff Presentation
Department Memo
Quote
 
G.   Consider approval of a minute order for payment of annual software maintenance fees to Upland Software for document imaging and electronic file storage services in the amount not to exceed $27,500. (Staff Contact: Mark Eder, Information Technology Director) Click to View
 
Attachments
Department Memo
Staff Presentation
Invoice
Contract
Exhibit A
 
H.   Consider approval of a contract for the purchase of a software archiving platform from Smarsh, a sole source provider in the amount not to exceed $55,189.55 for the fiscal year 2020-2021. (Staff Contact: Justin Scharhorst, Purchasing Manager) Click to View
 
Attachments
Department Memo
Staff Presentation
Smarsh Proposal
Sole Source Letter
 
I.   Consider approval of the application and annual rate renewal with Special Insurance Services, Inc. to be the City's gap insurance provider that will help enrolled employees offset health insurance deductibles for benefits plan year 2021 in an amount not to exceed $40,000. (Staff Contact: Rick DeOrdio, Director of Human Resources) Click to View
 
Attachments
Department Memo
Staff Presentation
Renewal and Policy
Form 1295
 
J.   Consider approval of a minute order for the purchase of a Palo Alto 3250 firewall from Solid Border via the CARES Act in the amount not to exceed $40,965.  (Staff Contact: Mark Eder, Information Technology Director) Click to View
 
Attachments
Department Memo
Staff Presentation
Quote
Form 1295
 
K.   Consider approval of a minute order authorizing an expenditure for group insurance policies with Aflac to provide employees optional coverage for accident, critical illness, hospital indemnity, and short-term disability for plan year 2021 in the amount not to exceed $40,000. (Staff Contact: Rick DeOrdio, Director of Human Resources) Click to View
 
Attachments
Department Memo
Staff Presentation
Policy
1295
 
L.   Consider approval of resolution supporting the State Highway 174 widening project and entrance into an advance funding agreement with the State of Texas Department of Transportation.  (Staff Contact: Aaron Russell P.E., Public Works Director)
 
Click to View
 
Attachments
Department Memo
Staff Presentation
Resolution
 
M.   Consider approval of a minute order for the purchase of two (2) replacement Golf Course greens mowers for Hidden Creek Golf Course from Deere & Company through the Local Government Purchasing Cooperative in the amount of $42,828. (Staff Contact: Aaron Russell P.E, Public Works Director) Click to View
 
Attachments
Department Memo
Staff Presentation
Interlocal Agreement
BuyBoard Contract
Form 1295
 
N.   Consider approval of a minute order for the purchase of a replacement drainage maintenance tractor and mower from Kubota Tractor Cooperation through the Local Government Purchasing Cooperative in the amount not to exceed $65,858. (Staff Contact: Aaron Russell P.E, Public Works Director) Click to View
 
Attachments
Department Memo
Staff Presentation
Quote
Comparison Quote
Co-op Interlocal
Form 1295
 
O.   Consider approval of an amendment to a local transportation project advance funding agreement with the State of Texas Department of Transportation for the Commons Drive signal. (Staff Contact: Aaron Russell P.E., Public Works Director) Click to View
 
Attachments
Department Memo
Staff Presentation
Proposed Agreement Amendment
Original Agreement
TxDOT Master Agreement
 
P.   Consider approval of a resolution authorizing participation in Tarrant County's 2020 HOME Investment Partnership Program that assist citizens with homeowner rehabilitation in the amount not to exceed $7,200. (Staff Contact: Lisa Duello, Neighborhood Services Director) Click to View
 
Attachments
Department Memo
Staff Presentation
Resolution
 
Q.   Consider approval of a minute order authorizing a list of qualified brokers to engage in investment transactions with the City as required by Public Investment Act.  (Staff Contact: Martin Avila, Director of Finance) Click to View
 
Attachments
Dept Memo Qualified Broker List
 
R.   Consider approval of an ordinance of a negotiated settlement between the Atmos Cities Steering Committee (‘ACSC”) and Atmos Energy Corp. Mid-Tex Division regarding the company’s 2020 Rate Review Mechanism filing; declaring existing rates to be unreasonable; adopting tariffs that reflect rate adjustments consistent with the negotiated settlement; finding the rates to be set by the attached settlement tariffs to be just and reasonable and in the public interest; approving an attached exhibit establishing a benchmark for pensions and retiree medical benefits; approving an attached exhibit regarding amortization of regulatory liability; requiring the company to reimburse ACSC’s reasonable ratemaking expenses; determining that this ordinance was passed in accordance with the requirements of the Texas Open Meetings Act; adopting a savings clause; declaring an effective date; and requiring delivery of this ordinance to the company and the ACSC’s legal counsel. 
(Final Reading) (Staff Contact: Martin Avila, Director of Finance)
Click to View
 
Attachments
Dept memo Atmos RRM
Atmos 2020 RRM Presentation
Proposed Ordinance
Ordinance Exhibits
Atmos RRM Model Staff Report
Atmos RRM Model Staff Report Attachment
Atmos RRM City list
Atmos RRM Executive Summary
 
S.   Consider approval of a resolution of intent to establish a City of Burleson Property Assessed Clean Energy (PACE) Program and providing an effective date.  (Staff Contact:  Mandy Clark, Development Services Director) Click to View
 
Attachments
Department Memo
Staff Presentation
Program Report
Resolution
 
T.   Consider approval of a memorandum of understanding with the Burleson Independent School District to develop mutually beneficial programs, projects, and emergency response capabilities with the City's Fire Department.  (Staff Contact: K.T. Freeman, Fire Chief) Click to View
 
Attachments
Department Memo
Proposed MOU
 
U.   Consider approval of a memorandum of understanding with the Burleson Independent School District to develop mutually beneficial programs, projects, and emergency response capabilities with the City's Police Department. (Staff Contact: Billy Cordell, Police Chief)  Click to View
 
Attachments
Department Memo
Proposed MOU
 
V.   Consider approval of a minute order for the purchase of a Self-Contained Breathing Apparatus filling station with Metro Fire Apparatus Specialists Inc. in the amount not to exceed $38,276.00 (Staff Contact: K.T. Freeman, Fire Chief). Click to View
 
Attachments
Department Memo
Metro Fire Quote
Hoyt Quote
Daco Quote
1295 Form
Interlocal Agreement
Contract
 
W.   Consider approval of a minute order appointing the newly-elected Mayor and Council Place 4 to various Council committees. (Staff Contact: Amanda Campos, City Secretary) Click to View
 
Attachments
Department Memo
 
6.   DEVELOPMENT APPLICATIONS
 
A.   271 SW Wilshire Boulevard. (Case 20-073):  Hold a public hearing and consider approval of an ordinance amending ordinance B-582, the zoning ordinance of the City of Burleson, Texas by amending the official zoning map and changing the zoning on approximately 0.819 acres, being Lot 1R, Block 1, Wilshire Addition located at 271 SW Wilshire Boulevard, City of Burleson, Johnson County, Texas, from GR, General Retail District to SP, Site Plan District to allow an automated car wash, making this ordinance cumulative of prior ordinances; providing a severability clause; providing a penalty clause; and providing for an effective date. (First and Final Reading) (Staff Presenter: Mandy Clark, Development Services Director) 

Staff requests to continue this item to the December 14, 2020 City Council Meeting in order to address concerns raised by the applicant and for the Planning and Zoning Commission to reconsider the case.
 
B.   IDEA Burleson School Addition located southeast of the intersection of FM 1187 and South Crowley Road (Case 20-081): Consider approval of a preliminary plat for IDEA Burleson School Addition, Lots 1-3, Block 1. (Staff Presenter: Jennifer Pruitt, Development Services Assistant Director) (The Planning and Zoning Commission recommended approval by a 7-0 vote.) Click to View
 
Attachments
Department Memo
Staff Presentation
Preliminary Plat
 
C.   1450 NW Renfro Street (IDEA School) located near the intersection of FM 1187 and South Crowley Road (Case 20-099): Hold a public hearing and consider a minute order for a waiver to Chapter 10, Article XVI – Masonry Construction Standards. (Staff Presenter: Jennifer Pruitt, Development Services Assistant Director) (No Planning and Zoning Commission action required) Click to View
 
Attachments
Department Memo
Staff Presentation
Elevations
IDEA Overview
 
7.   GENERAL
 
A.   Hold a public hearing and consider approval of an ordinance of the City of Burleson, Texas amending the City's Comprehensive Land Use Plan by adopting the attached 2020 Midpoint Update; amending Chapter 62, "Planning and Development", of the City of Burleson Code of Ordinances, Texas, by adopting a new Article III, "Comprehensive Land Use Plan", determining that it is in the public interest of promoting sound development, health, safety, and welfare to adopt said amendment to the comprehensive plan; providing a severability clause, a repealer clause, and savings clause; incorporating the recitals into the body of the ordinance; finding and determining that the meeting at which this ordinance is passed is open to the public as required by law; and providing an effective date. (First Reading) (The Planning and Zoning Commission recommended approval by a unanimous vote.)  (Staff Presenter:  Mandy Clark, Development Services Director) Click to View
 
Attachments
Department Memo
Staff Presentation
Draft Ordinance
2020 Midpoint Update to the Imagine Burleson 2030 Comprehensive Plan
 
B.   Consider an ordinance amending the City budget for fiscal year 2020-2021 by increasing allocations in the Public Safety Grant Fund in the amount of $125,510.19, by increasing appropriations in the amount of $54,410.19 for the purpose of funding a Victim’s Assistance Coordinator position, and $71,100 for the purpose of funding a police use-of-force training simulator; incorporating the recitals into the body of the ordinance, finding that this ordinance may be considered and approved at only one meeting; finding that the meeting at which this ordinance is passed is open to the public; and, providing for a repealer clause, a severability clause and an effective date. (First and Final Reading) (Staff Presenter: Martin Avila, Director of Finance) Click to View
 
Attachments
Dept Memo Budget Amendment Public Safety Grants
Proposed Ordinance
Budget Amendment Grant Funds Presentation
Use_of_Force Simulator Grant Award
Victim's Assistance Grant Summary
 
C.   Consider approval of a minute order for the purchase of replacement Wastewater System Inspection equipment with software from Green Equipment Company of Fort Worth, TX in the amount of $104,518. (Staff Presenter: Aaron Russell P.E, Public Works Director) Click to View
 
Attachments
Department Memo
Staff Presentation
Co-op Interlocal
Quote
Vetting Quote
Form 1295
 
D.   Consider approval of a minute order for the purchase of a loader from Holt Texas, Ltd through the Sourcewell purchasing cooperative in the amount not to exceed $148,952.79. (Staff Presenter: Aaron Russell P.E, Public Works Director) Click to View
 
Attachments
Department Memo
Staff Presentation
Quote
Comparison Quote
Contract
Form 1295
Interlocal Agreement
 
E.   Consider approval of a minute order for the purchase of asphalt materials from Texas Bit through an interlocal agreement with Tarrant County in the amount not to exceed $350,000.  (Staff Presenter: Aaron Russell P.E, Public Works Director) Click to View
 
Attachments
Department Memo
Staff Presentation
Contract
Form 1295 Exemption Letter
 
F.   Consider approval of a minute order for the payment of water system fees for fiscal years 2021-2023 to the Texas Commission on Environmental Quality (TCEQ) in the amount not to exceed $126,383.  (Staff Presenter: Aaron Russell P.E, Public Works Director) Click to View
 
Attachments
Department Memo
Staff Presentation
 
G.   Consider approval of an ordinance amending the Code of Ordinances by amending Section 82-45, Article II, of Chapter 82 (Ordinance no. B-755-06 (A1211), requiring permits to discharge industrial waste into the Burleson sanitary sewer system; providing that this ordinance shall be cumulative of all ordinances; providing a severability clause; providing for a penalty for violations hereof; providing a savings clause; providing for publication in the official newspaper; finding and determining that the meeting at which this ordinance is passed is open to the public as required by law; incorporating the recitals into the body of the ordinance; and providing an effective date.  (First Reading) (Staff Presenter: Aaron Russell P.E, Public Works Director) Click to View
 
Attachments
Department Memo
Presentation
Ordinance
 
H.   Consider approval of a minute order for payment of annual software maintenance fees to Central Square for OSSI Public Safety software in the amount not to exceed $157,197.34.  (Staff Presenter: Mark Eder, Information Technology Director) Click to View
 
Attachments
Department Memo
Staff Presentation
Invoice
 
I.   Consider approval of a contract for the purchase of NaviLine High Availability Premium services to Central Square to provide disaster recovery services for the City’s enterprise resource planning application in the amount not to exceed $54,000.  (Staff Presenter: Mark Eder, Information Technology Director)  Click to View
 
Attachments
Department Memo
Staff Presentation
NaviLine Quote
Proposed Software Contract
Current Central Square Contract
Form 1295
 
J.   Consider approval of a contract with Holland's Right of Way for the mowing and maintenance of right of way in the amount not to exceed $362,909. (Staff Presenter: Jen Basham, Director of Parks and Recreation) Click to View
 
Attachments
Department Memo
Staff Presentation
Contract
HB 1295 Form
HB 89 Form
Request for Proposal
 
K.   Consider approval of a contract with Webb's Landscape Management, Inc for the maintenance and beautification of city-owned landscape medians in the amount not to exceed $148,833. (Staff Presenter: Jen Basham, Director of Parks and Recreation) Click to View
 
Attachments
Department Memo
Staff Presentation
Webb's Contract
1295
HB 89 Form
Request for Proposal
 
L.   Consider approval of a minute order approving the Christmas Parade and Christmas Special Events. (Staff Presenter: Robert Ranc, Deputy City Manager) Click to View
 
Attachments
Department Memo
Staff Presentation
 
M.   Consider approval of a minute order for rejection of all bids for the construction of State Highway 174 Median Improvements. (Staff Presenter: Aaron Russell P.E, Public Works Director) Click to View
 
Attachments
Department Memo
Staff Presentation
Submitted Bid
 
N.   Consider approval of a change order to the contract with Harvest House to reduce the approved amount of the Emergency Housing and Living Assistance Program from $230,680 to an amount not to exceed $24,000. (Staff Presenter: Will Allen, Emergency Management Coordinator)  Click to View
 
Attachments
Department Memo
Staff Presentation
Change Order Form
 
O.   Consider approval of a resolution adopting the BTX CARES Grant Program in the amount not to exceed $200,000. (Staff Presenter: Alex Philips, Economic Development Director) Click to View
 
Attachments
Department Memo
Staff Presentation
BTX Cares Grant Program Policy
BTX Cares Application
Program Resolution
 
P.   Receive a report on the City's response to the 2019 Coronavirus Disease (COVID-19) and consider approval, continuation, and/or renewal of a declaration of local disaster and public health emergency regarding COVID-19.  (Staff Presenter:  K.T. Freeman, Fire Chief) Click to View
 
Attachments
Department Memo
Current Declaration
Proposed Declaration
COVID-19 Update
Warren Park Rims Presentation
 
8.   REPORTS & DISCUSSION ITEMS
 
A.   Receive a report, hold a discussion, and give staff direction regarding the Ellison St. project. (Staff Presenter: Bryan Langley, City Manager) Click to View
 
Attachments
Department Memo
Staff Presentation
 
9.   CITY COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS OR REPORTS
 
10.   RECESS INTO EXECUTIVE SESSION
Pursuant to Section 551.071, Texas Government Code, the Council reserves the right to convene in Executive Session(s), from time to time as deemed necessary during this meeting for any posted agenda item, to receive advice from its attorney as permitted by law.
  1. Pending or Contemplated Litigation or to Seek the Advice of the City Attorney Pursuant to Section 551.071
  2. Discussion Regarding Possible Purchase, Exchange, Lease, or Value of Real Property Pursuant to Section 551.072
    • Discuss and receive direction regarding the real property located at 135 W Ellison St.
    • Discuss and receive direction regarding the real property located at 114 W Ellison St.
  3. Deliberation regarding a negotiated contract for a prospective gift or donation to the state or the governmental body Pursuant to Section 551.073
  4. Personnel Matters Pursuant to Section 551.074
  5. Deliberation regarding (1) the deployment, or specific occasions for implementation of security personnel or devices; or (2) a security audit Pursuant to Sec. 551.076
  6. Deliberation Regarding Commercial or Financial Information Received from or the Offer of a Financial or Other Incentive made to a Business Prospect Seeking to Locate, Stay or Expand in or Near the Territory of the City and with which the City is conducting Economic Development Negotiations Pursuant to Section 551.087
    • Discuss and receive direction regarding BTX Old Town LLC, MG Old Town LLC, and RA Development Ltd (Bransom/Aiken/Wimberley) and the real properties located at 114 W Ellison St and 135 W Ellison St. 
  7. Pursuant to Sec. 418.0183(f), deliberation of information related to managing emergencies and disasters including those caused by terroristic acts (must be tape recorded)
 
CERTIFICATE

I hereby certify that the above agenda was posted on this the 13th of November 2020, by 5:00 p.m., on the official bulletin board at the Burleson City Hall, 141 W. Renfro, Burleson, Texas.

 

ACCESSIBILITY STATEMENT
The Burleson City Hall is wheelchair accessible. The entry ramp is located in the front of the building, accessible from Warren St. Accessible parking spaces are also available in the Warren St. parking lot. Sign interpretative services for meetings must be made 48 hours in advance of the meeting. Call the A.D.A. Coordinator at 817-426-9600, or TDD 1-800-735-2989.

    

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