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Alamo Area Council of Governments
Board of Directors Meeting
Wednesday, February 28, 2018 - 10:00 a.m.
Al J. Notzon III Board Room
8700 Tesoro Drive, Suite 100
San Antonio, TX 78217-6221
Request All Electronic Devices Be Silenced
1.   Meeting called to Order
The AACOG Board of Directors is meeting in accordance with Chapter 551 of the Texas Government Code (Open Meetings Act). As such, the Board of Directors reserves the right to retire into executive session concerning any of the items listed on this Agenda whenever it is considered necessary and legally justified under the Texas Open Meetings Act.
2.   Roll Call
3.   The United States Pledge of Allegiance and Texas Pledge of Allegiance
4.   Public Comments
This time is for anyone to comment to the Board of Directors on issues and items of concern. There will be no Board of Directors deliberation or action on these comments.  Time allowed is at the discretion of the Chairman; with three (3) minutes being customary.
5.   Declarations of Conflict of Interest
6.   Recognition of outgoing Board of Directors member - Chairman Schuchart

Councilman George Green, City of New Braunfels - Representing Urbanized Cities Outside of Bexar County
7.   Computer Solution - Ken Knight, Account Executive
  Executive Director
8.   Monthly Report - Diane Rath

A.     Staffing Updates
B.     Program Status and Operational Updates
1)     General Administration
2)     Area Agencies on Aging (AAA's)
3)     Alamo Regional Transit (ART)
4)     External Affairs & Communications
5)     Intellectual & Developmental Disability (IDD) Services
6)     Natural Resources
7)     Public Safety
8)     Regional Services
9)     Resource Recovery
10)   Veterans
11)   Weatherization Assistance Program
C.     Organizational and General Administration
1)     Current Updates
2)     Policy Review
3)     Chief Financial Officer
4)     General Counsel
  Consent Agenda
The consent agenda consists of items considered being of a routine nature and contains items recommended for approval by the Executive Committee or by the Board Chair and the minutes from previous Board of Directors meetings.  These items will be enacted in one motion, or any member of the Board may request that items be removed from the consent agenda and considered separately for purposes of discussion and voting
9.   Consider and act upon the recommendation to approve the January 24, 2018 minutes.
10.   Consider and act upon the recommendation from the Bexar Senior Advisory Committee (BSAC) for approval of BSAC Alternate member appointment for 2018. - Annie Erickson
  New Business
11.   January 2018 Financial Summary - John Clamp

A. Combined Balance Sheet
B. Combined Revenue & Expenditures
C. Administrative Budgets
12.   Internal audit update on 2017 completed activities and projects and the internal audit plan for 2018. - Jhoan Torres
13.   Quality Assurance status updates on 2017 completed activities and projects. - Bryn Herrera
14.   Agency Contract Performance Report - Diane Rath
15.   Consider and act upon on the recommendation to authorize the Executive Director to apply for and accept funding in the amount of $229,157 for the Homeland Security Planning Program from the Office of the Governor - Homeland Security Grants Division (HSGD); and adopt a resolution in support of the project. This item will not need a budget modification. - James Minze
16.   Briefing on funding opportunities through Medicaid Managed Care Organizations. - Annie Erickson and Jacob Ulczynski
17.   Consider and act upon the recommendation to ratify the application for 5311 federal rural transportation funds authorize the Executive Director to accept additional in the amount of $143,714. This item does require a budget amendment to the FY18 AACOG budget. - Sean Scott
18.   Consider and act upon the recommendation to ratify the application for 5311 federal rural transportation funds and authorize the Executive Director to receive the estimated award amount of $975,604.  This item does not require a budget amendment. - Sean Scott
19.   Consider and act upon authorizing the Executive Director to purchase up to 3 new vehicles for a total purchase price not to exceed $56,717.30 through the State of Texas Co-Op Purchasing Program for the Weatherization Program.  - Mayra Rivero
20.   Consider and act upon the recommendation to adopt the Criminal History Access & Dissemination Policy as an addendum to the Human Resources Personnel Policies. - Deedra Johnson
  Committee Reports
21.   Consider and act upon the recommendation from the Bexar Senior Advisory Committee (BSAC) to approve the following additions to the Contractor Choice List for FY 2018 and to authorize the Executive Director to execute and/or amend contracts with vendors as appropriate for service delivery to clients. - Annie Erickson
22.   Next meeting is scheduled for Wednesday, March 28, 2018 at 10:00 a.m. at AACOG in the Al J. Notzon Ill Board Room.
23.   Adjournment
Items of interest for inclusion on future agendas should be forwarded to the Chair and Executive Director.

Chris Schuchart
AACOG Board Chair
County Judge, Medina County 
I, the undersigned, Diane Rath, do hereby certify that the above Notice of Meeting of the above named Board of Directors is a true and correct copy of said Notice, and that I posted a true and correct copy of said Notice at the State of Texas, the Bexar County Clerk's Office, Texas, and at the entrance of 8700 Tesoro Drive, San Antonio, Texas; places readily accessible to the general public. Said Notice shall remain so posted continuously for at least 72 hours proceeding the scheduled time of said Meeting.
Dated this 22nd day of February, 2018

Diane Rath
Executive Director

This meeting is accessible to disabled persons. The accessible entrance is located at the front entrance of 8700 Tesoro Drive. Accessible parking spaces are also available. Please contact AACOG for auxiliary aids and services for the hearing impaired, including interpreters for the deaf, at (210) 362-5200 at least 48 hours prior to the meeting or by calling Texas Relay at 7-1-1 for assistance.

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