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Agenda
Alamo Area Council of Governments
Board of Directors Meeting
Wednesday, December 6, 2017 - 10:30 a.m.
Norris Conference Center, Red Oak Ballroom-Salon 2
Park North Shopping Center, 618 NW Loop 410 #207
San Antonio, TX 78216
 
             
 
Request All Electronic Devices Be Silenced
 
1.   Meeting called to Order
The AACOG Board of Directors is meeting in accordance with Chapter 551 of the Texas Government Code (Open Meetings Act). As such, the Board of Directors reserves the right to retire into executive session concerning any of the items listed on this Agenda whenever it is considered necessary and legally justified under the Texas Open Meetings Act.
 
2.   Roll Call
 
3.   Pledge of Allegiance and Texas Pledge of Allegiance
 
4.   Public Comments
This time is for anyone to comment to the Board of Directors on issues and items of concern. There will be no Board of Directors deliberation or action on these comments.  Time allowed is at the discretion of the Chairman; with three (3) minutes being customary.
 
5.   Declarations of Conflict of Interest
 
  Presentations and Announcements
 
6.   Recognition of Outgoing Advisory Committee Chairs
 
7.   Texas Association of Regional Councils (TARC) Update - Ginny Lewis, TARC Executive Director
 
8.   Introductions of Special Guests and New Staff

A.  Jason Isaac - Representative, State of Texas, District 45
B.  Philip Jones - Manager, Bexar Area Agencies on Aging
C.  Tammy Burr - Manager, Law Enforcement Academy
D.  Steve Lamb - Manager, JLUS
 
  Executive Director
 
9.   Annual Report - Diane Rath

A.     2017 AACOG Year in Review
B.     Program Status and Operational Updates
1)     Area Agencies on Aging (AAA's)
2)     Alamo Regional Transit (ART)
3)     External Affairs & Communications
4)     Intellectual & Developmental Disability (IDD) Services
5)     Natural Resources
6)     Public Safety
7)     Regional Services
8)     Resource Recovery
9)     Veterans
10)   Weatherization Assistance Program
C.     Organizational and General Administration Updates
1)     AACOG 50th Anniversary event - March 1, 2018 at the Hilton Palacio del Rio
2)     Policy Review
3)     Chief Financial Officer
4)     General Counsel
 
  Consent Agenda
The consent agenda consists of items considered being of a routine nature and contains items recommended for approval by the Executive Committee or by the Board Chair and the minutes from previous Board of Directors meetings.  These items will be enacted in one motion, or any member of the Board may request that items be removed from the consent agenda and considered separately for purposes of discussion and voting
 
10.   Consider and act upon approval of the October 25, 2017 minutes.
 
11.   October 2017 Financial Summary and December 2017 Combined Revenue & Expenditures Forecast - John Clamp

A. October Combined Balance Sheet
B. October Combined Revenue & Expenditures
C. October Administrative Budgets
D. December Combined Revenue & Expenditures Forecast
 
12.   Consider and act upon the recommendation from the Chief Financial Officer to approve the existing AACOG Investment Policy for 2018.  There are no changes recommended to the 2017 Board approved Investment Policy. - John Clamp
 
13.   Agency Contract Performance Report - Diane Rath
 
14.   Consider and act upon the recommendation from the Alamo Senior Advisory Committee (ASAC) for approval of ASAC Officer appointments for 2018. –Trina Salazar
 
15.   Consider and act upon the recommendation to approve the 2018 Executive Committee and Board of Directors meeting dates. - Chairman Schuchart
 
  Committee Reports
 
16.   AIR Executive Committee Update - Roger Arriaga
 
17.   Consider and act upon the recommendation from the Resource Recovery Committee (RRC) regarding the Texas Commission on Environmental Quality (TCEQ) FY 2018-2019 Solid Waste Pass-Through Grants in the amount of $317,146. - Georgia Zannaras
 
  New Business
 
18.   Regional Services grant opportunities and census updates for local communities.
 
A.  FEMA & CDBG - Dr. Stella Garcia
B.  Census Update - Gloria Vasquez
 
19.   Consider and act upon the recommendation to approve the proposed 2018 AACOG Budget. - John Clamp/Julio Elizondo
 
20.   Discussion and appropriate action on the recommendation to enter into one year contracts with Aetna Health, Inc. (Aetna) and United of Omaha Insurance Company (Omaha) for the provision of employee healthcare benefits beginning January 1 through December 31, 2018. - John Clamp
 
21.   Consider and act upon the recommendation from the Executive Director to approve a 2% Flat Rate Retiree COLA and a lump sum contribution not to exceed $120,000 for the 2018 Texas County & District Retirement System plan year. - John Clamp
 
22.   Consider and act upon the recommendation to enter into a one year contract with Computer Solutions beginning January 1 through December 31, 2018 in an amount of $312,984 for IT managed services.. - Cliff Herberg
 
23.   Consider and act upon a recommendation to authorize the Executive Director to negotiate and execute unique, but identical, Interlocal contracts with Bexar County in the amount of $125,000 and the City of San Antonio in the amount of $125,000, for a total of $250,000 for completing air quality planning projects beginning in January 2018 and ending in June 2019. - Roger Arriaga
 
24.   Review the proposed TxDOT 2018 UTP update and consider the recommendation to send a letter to Texas Transportation Commission Chairman Bruce Bugg regarding the allocations, specifically the significantly low funding for Category 4-Rural and Category 12 in the San Antonio districts. - Diane Rath
 
25.   Consider and act upon authorizing the Executive Director to: 

A.  Release a Request for Proposal (RFP) and enter into an agreement with the selected vendor for Electronic Health Record (EHR) software;
B.  Release an RFP and enter into an agreement with the selected vendor for mobile Electronic Visit Verification (E.V.V.) software; and,
C. Approve portal access license fees with AssureCare, LLC, as necessary to transition to the EHR. - Jacob Ulczynski
 
26.   Consider and act upon the recommendation to increase the board approved amount of $150,000 to $197,308 for dispatching software including mobile data terminals, and to authorize the Executive Director to enter into agreement with selected vendor. - Sean Scott
 
27.   Consider and act upon the recommendation to authorize the Executive Director to apply for and accept funds from the 2018 USDA Rural Development Solid Waste Management grant in an amount not to exceed $140,000. - Georgia Zannaras
 
28.   Presentation of the 2017 AACOG Regional Awards: - Mayor John Williams
 
29.   Discussion and selection of new Texas Association of Regional Councils (TARC) Representative. - Mayor John Williams
 
30.   Discussion and selection of the 2018 AACOG Board of Directors’ Chair and Vice Chair. - Mayor John WIlliams

A.     2018 Chair
B.     2018 Vice Chair
 
31.   Installation of the 2018 AACOG Board of Directors Chair and Vice Chair. - Mayor John Williams

A.     Chair
B.     Vice Chair
 
32.   Next meeting is scheduled for Wednesday, January 24, 2018 at 10:00 a.m. at AACOG in the Al J. Notzon Ill Board Room.
 
33.   Adjournment
 
Items of interest for inclusion on future agendas should be forwarded to the Chair and Executive Director.

Chris Schuchart
AACOG Board Chair
County Judge, Medina County
 
 
 
I, the undersigned, Diane Rath, do hereby certify that the above Notice of Meeting of the above named Board of Directors is a true and correct copy of said Notice, and that I posted a true and correct copy of said Notice at the State of Texas, the Bexar County Clerk's Office, Texas, and at the entrance of 8700 Tesoro Drive, San Antonio, Texas; places readily accessible to the general public. Said Notice shall remain so posted continuously for at least 72 hours proceeding the scheduled time of said Meeting.
 
Dated this 30th day of November, 2017




Diane Rath
Executive Director

This meeting is accessible to disabled persons. The accessible entrance is located at the front entrance of 618 NW Loop 410, #207. Accessible parking spaces are also available. Please contact AACOG for auxiliary aids and services for the hearing impaired, including interpreters for the deaf, at (210) 362-5200 at least 48 hours prior to the meeting or by calling Texas Relay at 7-1-1 for assistance.

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