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Alamo Area Council of Governments
Executive Committee Meeting
Wednesday, October 18, 2017 - 10:00 a.m.
Al J. Notzon III Board Room
8700 Tesoro Drive, Suite 100
San Antonio, TX 78217
Request All Electronic Devices Be Silenced
Meeting called to Order
The AACOG Board of Directors is meeting in accordance with Chapter 551 of the Texas Government Code (Open Meetings Act). As such, the Board of Directors reserves the right to retire into executive session concerning any of the items listed on this Agenda whenever it is considered necessary and legally justified under the Texas Open Meetings Act.
This time is for anyone to comment to the Board of Directors on issues and items of concern. There will be no Board of Directors deliberation or action on these comments. Time allowed is at the discretion of the Chairman; with three (3) minutes being customary
Consider and act upon the recommendation to approve the July 19, 2017 minutes.
Monthly Report - Diane Rath
A. Program Status
1) Area Agencies on Aging (AAA's)
2) Alamo Regional Transit (ART)
3) External Affairs & Communications
4) Intellectual & Developmental Disability (IDD) Services
5) Natural Resources
6) Public Safety
7) Regional Services
8) Resource Recovery
10) Weatherization Assistance Program
B. Organizational and General Administration Updates
1) Policy Review
2) Chief Financial Officer
3) General Counsel
Presentation, discussion and possible action on Compensation Study conducted by Werling Associates, Inc.- Deedra Johnson/Steve Werling
Discussion and appropriate action on the recommendation to approve the AACOG Accounting and Financial Policies. - John Clamp
Discussion and appropriate action on the recommendation to approve the proposed Procurement Policy and Asset Management Policy. - Diane Rath
Agency Contract Performance Report - Diane Rath
Discussion and appropriate action on the recommendation regarding the 3rd Quarter 2017 Financial Report. - John Clamp
A. Balance Sheet
B. Revenue and Expenditures
C. Administrative Budgets
D. Investment Summary
Discussion and appropriate action on the recommendation to approve the proposed 2018 AACOG Budget as follows: - Julio Elizondo/John Clamp
A. AACOG Organizational Chart
B. 2018 Annual Budget Summaries and Spreadsheets
1. 2018 Agency Roll Up
2. 2018 Program Budgets
3. 2018 Administrative Budgets (Indirect)
4. 2018 Local Budgets
The Executive Committee shall convene in executive session to deliberate and receive advice regarding the purchase, exchange, lease, or value of real property in accordance with Section 551.072, Texas Government Code, Deliberations about Real Property. - John Clamp
Items to be placed on the Board of Directors meeting agenda from the Executive Committee.
Items to be placed on the agenda for the next Executive Committee meeting.
Next meeting is scheduled for Wednesday, January 17, 2018 at 10:00 a.m. at AACOG in the Al J. Notzon Ill Board Room.
NOTE: The AACOG Executive Committee reserves the right to retire into executive session concerning any of the items on this Agenda whenever it is considered necessary and legally justified under the Open Meetings Act (Chapter 551 of the Texas Government Code).
AACOG Board Vice Chairman
AACOG Executive Committee Chairman
Mayor, Hollywood Park
I, the undersigned, Diane Rath, do hereby certify that the above Notice of Meeting of the above named Executive Committee is a true and correct copy of said Notice, and that I posted a true and correct copy of said Notice at the State of Texas, the Bexar County Clerk's Office, Texas, the 7th floor and at the entrance of 8700 Tesoro Drive, San Antonio, Texas; places readily accessible to the general public. Said Notice shall remain so posted continuously for at least 72 hours proceeding the scheduled time of said Meeting.
Dated this 13th day of October, 2017
This meeting is accessible to disabled persons. The accessible entrance is located at the front entrance of 8700 Tesoro Drive. Accessible parking spaces are also available. Please contact AACOG for auxiliary aids and services for the hearing impaired, including interpreters for the deaf, at (210) 362-5200 at least 48 hours prior to the meeting or by calling Texas Relay at 7-1-1 for assistance.
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