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Agenda
Alamo Area Council of Governments
Board of Directors Meeting
Wednesday, October 25, 2017 - 10:00 a.m.
Al J. Notzon III Board Room
8700 Tesoro Drive, Suite 100
San Antonio, TX 78217
 
             
 
Request All Electronic Devices Be Silenced
 
1.   Meeting called to Order - Chairman Schuchart
The AACOG Board of Directors is meeting in accordance with Chapter 551 of the Texas Government Code (Open Meetings Act). As such, the Board of Directors reserves the right to retire into executive session concerning any of the items listed on this Agenda whenever it is considered necessary and legally justified under the Texas Open Meetings Act.
 
2.   Roll Call - Susie Ernst
 
3.   Unites States Pledge of Allegiance and Texas Pledge of Allegiance
 
4.   Public Comments - Chairman Schuchart
This time is for anyone to comment to the Board of Directors on issues and items of concern. There will be no Board of Directors deliberation or action on these comments.  Time allowed is at the discretion of the Chairman; with three (3) minutes being customary.
 
5.   Declarations of Conflict of Interest - Chairman Schuchart
 
  Executive Director
 
6.   Monthly Report - Diane Rath

A.     Staffing Updates
B.     Program Status and Operational Updates
1)     General Administration
2)     Area Agencies on Aging (AAA's)
3)     Alamo Regional Transit (ART)
4)     External Affairs & Communications
5)     Intellectual & Developmental Disability (IDD) Services
6)     Natural Resources
7)     Public Safety
8)     Regional Services
9)     Resource Recovery
10)   Veterans
11)   Weatherization Assistance Program
C.     Organizational and General Administration Updates
 
  Consent Agenda
The consent agenda consists of items considered being of a routine nature and contains items recommended for approval by the Executive Committee or by the Board Chair and the minutes from previous Board of Directors meetings.  These items will be enacted in one motion, or any member of the Board may request that items be removed from the consent agenda and considered separately for purposes of discussion and voting
 
7.   Consider and act upon the recommendation to approve the September 27, 2017 minutes.
 
8.   Agency Contract Performance Report - Diane Rath
 
9.   Consider and act upon the recommendation from the Alamo Senior Advisory Committee (ASAC) for approval of ASAC member(s) and At-Large member appointments for 2018. - Trina Salazar
 
10.   Consider and act upon the recommendation from the Alamo Senior Advisory Committee (ASAC) to approve the following additions to the Contractor Choice List and to authorize the Executive Director to execute and/or amend contracts with vendors as appropriate for service delivery to clients. - Trina Salazar
 
11.   Consider and act upon the recommendation from the Bexar Senior Advisory Committee (BSAC) for approval of BSAC Member & Alternate and Officer appointments for 2018. - Trina Salazar
 
12.   Consider and act upon the recommendation from the Bexar Senior Advisory Committee (BSAC) to approve the following additions to the Contractor Choice List and to authorize the Executive Director to execute and/or amend contracts with vendors as appropriate for service delivery to clients. - Trina Salazar
 
13.   Consider and act upon the recommendation to authorize the Executive Director to apply for and accept funding from the Texas Council for Developmental Disabilities for the following programs:
A. Peer Support Specialists for Individuals Living in Institutions, in the amount of $125,000; and,
B.  Leadership and Advocacy Skills Training in Rural Areas, in the amount of $85,000.
These items would require an amendment to the 2018 AACOG Budget. - Jacob Ulczynski
 
14.   Consider and act upon the recommendation to authorize the Executive Director to apply for and accept funding from the National Council on Aging's Center for Benefits Access for the Benefits Enrollment Center program, in the amount of $100,000. This item would require an amendment to the 2018 AACOG Budget. - Jacob Ulczynski
 
15.   Consider and act upon the recommendation from the Criminal Justice Advisory Committee (CJAC) to approve bylaw revisions regarding conflict of interest as proposed on page 7 of the attachment. – Marcela Medina
 
16.   Consider and act upon the recommendation from the Regional Emergency Preparedness Advisory Committee (REPAC) to approve bylaw revisions regarding the verbiage in the ranking process and timeline as proposed on pages 8, 9, and 10 of the attachment.   – James Minze
 
17.   Consider and act upon the recommendation to authorize the Executive Director to apply to and accept funds from the Economic Development Administration (EDA) and the U.S. Department of Commerce for continued funding under the EDA Economic Development District Planning Assistance grant for FY 2018-2020 in the amount of $210,000.  The grant begins January 1, 2018 and year one funding will be included in the AACOG 2018 budget. - Gloria Vasquez
 
18.   Consider and act upon the recommendation to authorize the Executive Director to apply for and accept funding in the amount of $300,000 from the Texas Veterans Commission (TVC) in support of the Homes For Texas Heroes home modification program. If awarded, grant would begin July 1, 2018, and would require an amendment to the 2018 AACOG Budget. - Gloria Vasquez
 
19.   Consider and act upon the recommendation from the Resource Recovery Committee (RRC) to approve the RRC member appointment.- Dr. Georgia Zannaras
 
20.   Consider and act upon authorizing the Executive Director to release a Request for Proposal (RFP) for Weatherization and home modification contractors. - Stella Garcia
 
  From Executive Committee
 
21.   Consideration and possible action on Compensation Study conducted by Werling Associates, Inc.- Deedra Johnson
 
22.   Consider and act upon the recommendation to approve the proposed Procurement Policy and Asset Management Policy. - Diane Rath
 
23.   Consider and act upon the recommendation to approve the AACOG Accounting and Financial Policies. - John Clamp
 
24.   Consider and act upon the recommendation regarding the 3rd Quarter 2017 Financial Report. - John Clamp
 
A.  Balance Sheet
B.  Revenue and Expenditures
C.  Administrative Budgets
D.  Investment Summary
 
25.   Consider and act upon the recommendation to approve the proposed 2018 AACOG Budget as follows: - Julio Elizondo/John Clamp
A.     AACOG Organizational Chart
B.     2018 Annual Budget Summaries and Spreadsheets
 
  Committee Reports
 
26.   Community Affairs Committee 2017 Regional Awardee Selections: - Mayor John Williams
 
  Executive Session
 
27.   The Board of Directors shall convene in executive session to deliberate and receive advice regarding the purchase, exchange, lease, or value of real property in accordance with Section 551.072, Texas Government Code, Deliberations about Real Property. - John Clamp
 
28.   The next Scheduled meeting will be the Annual Area Council and Board of Directors meeting on Wednesday, December 6, 2017 at 10:30 a.m. at Norris Conference Center, Red Oak Ballroom, Park North Shopping Center, 618 NW Loop 410 #207, San Antonio, TX 78216.
 
29.   Adjournment
 
Items of interest for inclusion on future agendas should be forwarded to the Chair and Executive Director.

Chris Schuchart
AACOG Board Chair
County Judge, Medina County
 
 
 
I, the undersigned, Diane Rath, do hereby certify that the above Notice of Meeting of the above named Board of Directors is a true and correct copy of said Notice, and that I posted a true and correct copy of said Notice at the State of Texas, the Bexar County Clerk's Office, Texas, and at the entrance of 8700 Tesoro Drive, San Antonio, Texas; places readily accessible to the general public. Said Notice shall remain so posted continuously for at least 72 hours proceeding the scheduled time of said Meeting.
 
Dated this 20th day of October, 2017




Diane Rath
Executive Director

This meeting is accessible to disabled persons. The accessible entrance is located at the front entrance of 8700 Tesoro Drive. Accessible parking spaces are also available. Please contact AACOG for auxiliary aids and services for the hearing impaired, including interpreters for the deaf, at (210) 362-5200 at least 48 hours prior to the meeting or by calling Texas Relay at 7-1-1 for assistance.

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