Download PDF Packet Print Agenda Return
Agenda
Alamo Area Council of Governments
Board of Directors Meeting
Wednesday, January 24, 2018 - 10:00 a.m.
Al J. Notzon III Board Room
8700 Tesoro Drive, Suite 100
San Antonio, TX 78217-6221
 
             
 
Request All Electronic Devices Be Silenced
 
1.   Meeting called to Order - Chairman Schuchart
The AACOG Board of Directors is meeting in accordance with Chapter 551 of the Texas Government Code (Open Meetings Act). As such, the Board of Directors reserves the right to retire into executive session concerning any of the items listed on this Agenda whenever it is considered necessary and legally justified under the Texas Open Meetings Act.
 
2.   Roll Call - Susie Ernst
 
3.   The United States Pledge of Allegiance and Texas Pledge of Allegiance
 
4.   Public Comments
This time is for anyone to comment to the Board of Directors on issues and items of concern. There will be no Board of Directors deliberation or action on these comments.  Time allowed is at the discretion of the Chairman; with three (3) minutes being customary.
 
5.   Declarations of Conflict of Interest
 
  Presentations
 
6.   TARC Legislative Leadership Award to Speaker of the House, Joe Straus, III - Judge Nate McDonald, County Judge ~ Matagorda County, TARC President and Ginny Lewis, TARC Executive Director
 
  Executive Director
 
7.   Monthly Report - Diane Rath

A.     Staffing Updates
B.     Program Status and Operational Updates
1)     General Administration
2)     Area Agencies on Aging (AAA's)
3)     Alamo Regional Transit (ART)
4)     External Affairs & Communications
5)     Intellectual & Developmental Disability (IDD) Services
6)     Natural Resources
7)     Public Safety
8)     Regional Services
9)     Resource Recovery
10)   Veterans
11)   Weatherization Assistance Program
C.     Organizational and General Administration Updates
1)     Policy Review
2)     Chief Financial Officer
3)     General Counsel
 
  Consent Agenda
The consent agenda consists of items considered being of a routine nature and contains items recommended for approval by the Executive Committee or by the Board Chair and the minutes from previous Board of Directors meetings.  These items will be enacted in one motion, or any member of the Board may request that items be removed from the consent agenda and considered separately for purposes of discussion and voting
 
8.   Consider and act upon the recommendation to approve the December 6, 2017 minutes. - Chairman Schuchart
 
9.   Consider and act upon the recommendation from the Bexar Senior Advisory Committee (BSAC) for approval of BSAC Alternate member appointment for 2018. - Annie Erickson
 
10.   Consider and act upon the recommendation from the IDD Services Advisory Committee to approve the 2018-2019: A. IDD Services Local Plan; and B. meeting dates. - Jacob Ulczynski
 
  From Executive Committee
 
11.   Consider and act upon the recommendation regarding the Year End 2017 financial report. - John Clamp
 
12.   Agency Contract Performance Report - Diane Rath
 
  New Business
 
13.   Consider and act upon the recommendation to adopt a resolution acknowledging and supporting the importance of maintaining Brooke Army Medical Center (BAMC) and its military missions in the city of San Antonio and the Alamo Region. - Tim Trevino
 
14.   Consider and act upon on the recommendation to authorize the Executive Director to apply for and accept funding in the amount of $60,000.00 for the Investigative Topics for Victims of Violence Against Women Program (VAWA) from the Office of the Governor – Criminal Justice Division (CJD); and adopt a resolution in support of the project.  This will require modification to the 2018 budget. - Marcela Medina
 
15.   Consider and act upon on authorizing the Executive Director to release a Request for Proposal (RFP) for an Emergency Notification System (licenses) for county reverse notifications/mass communications and alerts; and approve a contract for this service to be funded by the State Homeland Security Program through the Office of the Governor – Homeland Security Grants Division (HSGD).  If a contract is established, this will require modification to the 2018 budget. - James Minze/Marcela Medina
 
16.   Consider and act upon the recommendation to approve and adopt a Resolution for the 2018-2023 Comprehensive Economic Development Strategy (CEDS) document for the AACOG region. - Gloria Vasquez
 
17.   Consider and act upon the recommendation to ratify action by the Executive Director to apply for and accept funds from the Economic Development Administration for disaster recovery services in an amount not to exceed $125,000. This item will require a budget amendment of the 2018 AACOG budget if awarded. - Gloria Vasquez
 
18.   Consider and act upon the recommendation to authorize the Executive Director to execute a contract with the Texas Department of Housing and Community Affairs (TDHCA) for the 2018 Low-Income Home Energy Assistance Program (LIHEAP) in the amount of $1,405,018.  This item is already included in the approved 2018 AACOG budget. - Mayra Rivero
 
19.   Consider and act upon the recommendation to authorize the Executive Director to execute and/or amend contracts with weatherization and home modification contractors based on Request for Proposals issued in October 2017. - Mayra Rivero
 
20.   Consider and act upon a recommendation to authorize the Executive Director to negotiate and execute an Interlocal agreement with the City of San Antonio and Bexar County for an amount not to exceed $250,000 for the purpose of completing air quality planning projects beginning in January 2018 and ending by September 30, 2019. These funds are included in the 2018 AACOG budget and do not require a budget amendment. - Roger Arriaga
 
21.   Consider and act upon the recommendation to authorize the Executive Director to execute a contract amendment with the Texas Department of Transportation for the Commute Solutions program to recognize an additional $94,266.41 in available program funding and approve a corresponding expanded scope of work to be completed by August 31, 2018.  This item requires an amendment of the FY 2018 AACOG budget. - Roger Arriaga
 
22.   Consider and act upon the recommendation to authorize the Executive Director to release a Request for Proposals (RFP) and enter into an agreement with the selected vendor for a contract not to exceed $75,000 for a Commute Solutions media campaign that promotes its new transportation alternatives website, rideshare matching service, emergency ride home program and other features. – Roger Arriaga
 
23.   Consider and act upon the recommendation to authorize the Executive Director to release a Request for Proposals and enter into an agreement with the selected vendor for a contract not to exceed $65,000 for commissioning a scientific study under the Commute Solutions program that explores gaps in research regarding barriers to and opportunities for increased use of transportation alternatives and provides expert, viable recommendations for reduced single occupancy vehicle use. - Roger Arriaga
 
24.   Consider and act upon the recommendation to ratify action by the Executive Director to apply for and accept funds if awarded from the Texas Department of Transportation (TXDoT) for the continuation of the Commute Solutions program in an amount not to exceed $801,000 for the 2018-2021 period (3 year grant). A portion of these funds are included in the FY18 AACOG budget (September 1, 2018 through December 31, 2018); therefore, a budget amendment is not needed. - Roger Arriaga
 
25.   Consider and act upon on the recommendation to authorize the Executive Director to apply for and accept funding in the amount of $75,000 for the Intermodal facility in Kerrville TX from Texas Department of Transportation (TXDoT). If awarded, this item will require a budget amendment to the FY18 budget. - Sean Scott
 
26.   Consider and act upon on the recommendation to authorize the Executive Director to apply for and accept funding in the amount of $1,280,000 for revenue fleet replacement from the Texas Department of Transportation (TXDoT). If awarded, this item will not require a budget amendment to the FY18 budget. - Sean Scott
 
27.   Consider and act upon the recommendation to authorize the Executive Director to apply for and accept funding in the amount of $174,000 to continue the Regional Coordinated Transportation Planning program. If awarded, this item would require a budget amendment of the FY18 AACOG budget. - Sean Scott
 
28.   Consider and act upon the recommendation to authorize the Executive Director to release a Request for Proposal (RFP) and enter into an agreement with the selected vendor(s) to promote and sell advertising on Alamo Regional Transit (ART) assets. - Sean Scott
 
29.   Consider and act upon the recommendation to adopt the revised AACOG Equal Employment Opportunity Plan and submit to funding agency for approval.  - Deedra Johnson
 
30.   Presentation on the Aging Department Reorganization/Consolidation. - Stella Garcia
 
  Executive Session
 
31.   The Board of Directors shall convene into executive session to deliberate and receive advice regarding:
 
A.  The purchase, exchange, lease, or value of real property in accordance with Section 551.072, Texas Government Code, Deliberations about Real Property. - John Clamp

B.  Potential litigation concerning AACOG's lease with The Petroleum Towers - Cotter, L.L.C. and Cotter and Sons in accordance with Texas Government Code Section 551.071. - Cliff Herberg

C.  The annual evaluation of the Executive Director pursuant to Texas Government Code Section 551.074.
 
32.   Consider and act upon the items discussed in executive session. - Chairman Schuchart
 
33.   Next meeting is scheduled for Wednesday, February 28, 2018 at 10:00 a.m. at AACOG in the Al J. Notzon Ill Board Room.
 
34.   Adjournment
 
Items of interest for inclusion on future agendas should be forwarded to the Chair and Executive Director.

Chris Schuchart
AACOG Board Chair
County Judge, Medina County 
 
I, the undersigned, Diane Rath, do hereby certify that the above Notice of Meeting of the above named Board of Directors is a true and correct copy of said Notice, and that I posted a true and correct copy of said Notice at the State of Texas, the Bexar County Clerk's Office, Texas, and at the entrance of 8700 Tesoro Drive, San Antonio, Texas; places readily accessible to the general public. Said Notice shall remain so posted continuously for at least 72 hours proceeding the scheduled time of said Meeting.
 
Dated this 19th day of January, 2018




Diane Rath
Executive Director

This meeting is accessible to disabled persons. The accessible entrance is located at the front entrance of 8700 Tesoro Drive. Accessible parking spaces are also available. Please contact AACOG for auxiliary aids and services for the hearing impaired, including interpreters for the deaf, at (210) 362-5200 at least 48 hours prior to the meeting or by calling Texas Relay at 7-1-1 for assistance.

AgendaQuick©2005 - 2018 Destiny Software Inc., All Rights Reserved