City Council Regular Meeting - Includes Action Taken


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    K.2       
Meeting Date: 09/07/2021  
Recommended by: Kevin Louis Prepared by: Ron Rouse, Sanitation Superintendent
Finance Director Review: Angele Ozoemelam  
City Attorney Review: Brett Wallace  
Approved by: Larry Rains Date Submitted: 08/24/2021
Type of Action Requested: Ordinance

SUBJECT:
Request to purchase 1,272 96-gallon trash containers from Toter LLC
RECOMMENDATION:

Staff recommends the Mayor and City Council authorize the City Manager to execute a purchase agreement with Toter LLC in an amount not to exceed $90,000 for the purchase of 1,272 96-gallon residential trash containers for use in the City’s sanitation operations.

DISCUSSION:
Staff is recommending Council approve purchasing the containers using the National Intergovernmental Purchasing Alliance (National IPA) agreement with Toter LLC based on the City of Tucson container bid award, contract #171717.   These containers are rotationally molded and are projected to have a longer life and lower life-cycle cost than the injection molded containers.  These containers are also stackable, requiring less storage space. 
 
The requested containers will be used for new residential housing developments, and to replace broken, deteriorating residential containers.  The Sanitation Division currently has approximately 300 96-gallon containers in inventory. Approximately 1,300 containers have been delivered for replacement or new service this year. 
 
The base price for each container is $68.69 per container including tax and shipping. Containers were last purchased from the National IPA contract in October 2020 at a total cost of $51.26 each. The price increase is due to increased costs and the availability of resins and plastics used to make the containers. Price adjustment is based on accepted market conditions and may be adjusted quarterly as per the contract.  The requested expenditure authority is based on current market pricing.  

If you are thinking, "Didn't we just approve a purchase of containers from Otto Environmental a few weeks ago"?.  You are correct!  Otto, our local vendor was not able to honor our purchase agreement, forcing us to find a new vendor and contract to use for this purchase.  Toter has been our provider of containers in the past and will most likely be our provider in the near future based on dependability.  
 
FISCAL IMPACT:

Funding for these items is available in the FY2022 budget in the following account for Annual Container Replacement:
 
540-21-205-132-6218-10000 with $100,000 budgeted for container replacement.
 

ALTERNATIVES:

Delay ordering the number of containers needed to adequately supply new customers with containers and replace broken and/or deteriorating containers.

Attachments
Ord. 3296
Amended contract
Toter quote
Bridging Agreement Toter

  

    

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