City Council Regular Meeting - Includes Action Taken


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    I.7       
Meeting Date: 09/07/2021  
Recommended by: Kevin Louis Prepared by: Kim Owensby, Wastewater Superintendent
Finance Director Review: Angele Ozoemelam  
City Attorney Review: Brett Wallace  
Approved by: Larry Rains Date Submitted: 07/29/2021
Type of Action Requested: Ordinance

SUBJECT:
Award Contract for Sewer Cleaning Program to Ancon Marine, Inc.
RECOMMENDATION:
Staff recommends the Mayor and City Council award a Contract for sewer cleaning services to Ancon Marine, Inc.  This agreement would provide for sewer cleaning services on a job-order basis in an amount not to exceed $350,000.  
DISCUSSION:
The City has developed and implemented a program to provide routine annual cleaning of the wastewater collection system.  This routine cleaning reduces Hydrogen Sulfide (H2S) levels within the collection system which reduces corrosive effects and helps reduce complaints from residents regarding sewer odors throughout the City.  The City’s sewer cleaning program provides for the cleaning of approximately 25% of all sewer mains each year.
 
In order to secure the services of a qualified vendor for this project, a solicitation was published for Job-Order Maintenance Services for Sewer Cleaning Program.  Statements of Qualifications were received from five (5) firms in response to this solicitation.  Based upon the submittals received, Ancon Marine, Inc. was selected as a the top ranked contractor pursuant to the criteria set forth in the RFQ to perform the specified services for the City.
 
The City requested unit prices for various services to be performed. When assigned to any given project, the appropriate scope and fee for the project will be negotiated based on the pricing sheet provided by the contractor. 
 
The Contract will provide services as required to provide cleaning of the City’s collection system in accordance with the City’s sewer cleaning program. The contract will initially be for FY 22, with three additional option years available at the City’s discretion.  Funding for this project is $350,000 per fiscal year as provided for in the annual budget.
FISCAL IMPACT:
The project fees will be funded from G/L 520-21-214-131-7117-10000.
ALTERNATIVES:
Deny request.
Attachments
Ord. 3292
Solicitation Package
RFQ Evaluation
Exhibit A Pricing Schedule
Service Contract

  

    

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