City Council Regular Meeting - Includes Action Taken


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    I.2       
Meeting Date: 09/07/2021  
Recommended by: David Kean Prepared by: David Kean, Fire Chief
Finance Director Review: Angele Ozoemelam  
City Attorney Review: Brett Wallace  
Approved by: Larry Rains Date Submitted: 06/29/2021
Type of Action Requested: Ordinance

SUBJECT:
Renewal of Motorola Radio's Service Agreement for Communications for Fiscal Years 2022-2025
RECOMMENDATION:
It is recommended that the Mayor and Council adopt an ordinance and to accept a sole source provider offer from Motorola Solutions, Inc. to provide the Motorola Radios Service Agreement for Fiscal Years 2022-2025 for an amount not to exceed $200,251.62.
DISCUSSION:
This service agreement and upgrade with Motorola Solutions, Inc. is for preventative maintenance, technical support, help desk, on-site technicians, service updates, contract administration, parts, and repairs.  This covers our radio consoles and the associated equipment for the Communications Center to communicate with our police and fire department 24/7.  This agreement is for a period of (48) months and is for July 2021-June 2025. 

This contract utilizes Motorola Solutions, Inc. as a sole source purchase because they are the only ones authorized to service this equipment.

The annual amounts on this contract are as follows:

FY 21/22   $48,400.24
FY 22/23   $49,469.23
FY 23/24   $50,593.86
FY 24/25   $51,788.29

Total:   $ 200,251.62

These yearly amounts are subject to annual budget appropriations. 
FISCAL IMPACT:
The purchase amount will not exceed $48,400.24 in 2022 to include shipping and taxes, and delivery for FY 2022. Funds for this purchase are included in the Fire Department FY22 budget - 101-61-100-100-7121-10000. It will not exceed $200,251.62 at the end of the contract on June 30th, 2025.
ALTERNATIVES:
To approve or deny the request.
Attachments
Ord. 3290
Form C Sole Source
Service Contract 2021

  

    

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