City Council Regular Meeting - Includes Action Taken


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Meeting Date: 05/17/2021  
Recommended by: Kevin Louis Prepared by: Arri Odom, Engineering Technician
Finance Director Review: Angele Ozoemelam  
City Attorney Review: Brett Wallace  
Approved by: Larry Rains Date Submitted: 04/20/2021
Type of Action Requested: Ordinance

Award of Contracts for Public Works On-Call Facilities Maintenance and Repair Services
Staff recommends the Mayor and City Council award a Contract for Maintenance & Repair Services to each of the selected firms listed in Exhibit “A” to provide maintenance and repair services on an as-needed basis.
In order to provide maintenance support for small projects to the Public Works Department as well as other Departments, Staff created an on-call program which has been in place for several years now. This program establishes a list of pre-qualified contractors/vendors to provide non-exclusive maintenance and repair services on an as-needed basis. These contracts will also be available for use by other qualified agencies through Cooperative use of these contracts.
A Request for Qualifications (RFQ) for “Public Works On-Call Maintenance & Repair Services” was published and the City received sixteen (16) submittals. After review of those Statements of Qualifications (SOQ), the review panel selected the firms listed in Exhibit “A” for the on-call services.  It is intended that this list be utilized as needed through the Fiscal Year 2022.
As was stated in the RFQ, no guarantee is made that any work will be assigned to any firm(s). When necessary to support any given project or division, the assignment of projects will be made to one or more of the listed firms possessing the necessary specialty as required.  
Projects assigned to anyone firm are not to exceed a maximum of $24,999 for any single project, nor an aggregate of $150,000 in fees within any Fiscal Year. When a Contractor is selected for any given project, an appropriate scope and fee for the project will be negotiated with the selected firm.

1 (One) Contract attachment included in Council Packet for review.  Contact City Clerk's office to request to view any of the additional fourteen (14) contract attachments.
Payment for any given project or department is to be made from the appropriate budgeted fund held by that project or department for any fees due. 
Deny request.
Ord. 3270
RFQ Packet
Exhibit A
365 Technologies Security & Electrical



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