AGENDA
BOARD OF CITY COMMISSIONERS 
November 6, 2017 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA 

 
CALL TO ORDER

DECLARATION OF A QUORUM

INVOCATION

FLAG SALUTE

All motions will be made in the affirmative. The fact that a commissioner makes or offers a second to a motion does not mean that the commissioner must vote in favor of passage.
             
1. Consider approval of Consent Agenda:
 
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 8.
 
b.   Minutes for October 16, 2017 regular meeting.
 
c.   Acknowledge the following minutes:
  • Shawnee Downtown Revitalization Project Amendment Review Committee Minutes from October 9, 2017
  • Shawnee Beautification Committee Minutes from September 21, 2017
  • Traffic Commission Minutes from August 22, 2017
 
d.   Authorize Staff to solicit Requests for Qualifications from engineering and planning firms to provide professional services for completion of a Comprehensive Plan update.
 
e.   Authorize staff to execute an agreement with the Oklahoma Department of Emergency Management for the sub-grant of Emergency Management Performance Grant Funds for Federal Fiscal Year 2018.
 
f.   Authorize staff to solicit proposals for Debris Removal and Debris Removal Monitoring Services for the period January 1 through June 30, 2018.
 
g.   Authorize the Mayor to sign an agreement with the Oklahoma Department of Transportation regarding the installation of a Gateway Sign at Kickapoo Street and I-40.
 
h.   Budget Amendment – Fund 301 Capital
To amend budget for insurance money for the damage to the grandstands due to storm
 
i.   Lake Lease Renewals/Transfers: 

TRANSFERS:
Lot 14 Hart Tract, 16405 Hart Road
From:  Robert and Janet Lindley
To:  Dei Gratia, LLC
 
Lot 15 Hart Tract, 16409 Hart Road
From: Robert and Janet Lindley
To:  Dei Gratia, LLC
 
2.
Citizens Participation
(A three minute limit per person)
(A twelve minute limit per topic)
 
3.   Consider Oklahoma Municipal Retirement Fund lump sum payment from Defined Benefit Plan for Kevin Moody.
 
4.   Discussion, consideration and possible approval of the City Commission and Related Authorities Amended Schedule of Regular Meetings for 2018.
 
5.   Consideration of a resolution to declare certain items surplus property and authorizing the sale of said items at auction or disposal at the City’s discretion.
 
6.   Consideration and approval of a Preliminary Plat for Chicken Express Addition located near the intersection of North Harrison Street and 45th Street.  Case No. S06-17.  Applicant:  Amy Landry
 
7. City Manager Report
 
8. Consider Bids:
 
a.   Santa Fe Museum Parking Lot Improvements, Contract No. COS-PW-17-01 (Open)
 
9.
New Business
(Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)
 
10. Commissioners Comments
 
11. Adjournment


 
 
Respectfully submitted 



Phyllis Loftis, CMC, City Clerk
The City of Shawnee encourages participation from its citizens in public meetings.  If participation is not possible due to a disability, notify the City Clerk, in writing, at least forty-eight hours prior to the scheduled meeting and necessary accommodations will be made. (ADA 28 CFR/36)