AGENDA
BOARD OF CITY COMMISSIONERS 
December 7, 2015 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA 

 
CALL TO ORDER

DECLARATION OF A QUORUM

INVOCATION

FLAG SALUTE

All motions will be made in the affirmative. The fact that a commissioner makes or offers a second to a motion does not mean that the commissioner must vote in favor of passage.
             
1. Consider approval of Consent Agenda:
 
a.   Minutes from the November 16, 2015 regular meeting.
 
b.   Acknowledge the following reports and minutes:
• License Payment Report for November 2015
• Project Payment Report for November 2015
• Community Service Contracts Review Minutes from April 14, 2015 meeting
• Shawnee Civic and Cultural Development Authority Minutes from October 15, 2015 meeting
• Planning Commission Minutes for November 4, 2015 meeting
 
c.   Authorize staff to sign agreement with the Oklahoma Department of Emergency Management for the sub-grant of Emergency Management Performance Grant funds.
 
d.   Lake Lease Renewals:

RENEWALS:
• Lot 10 Magnino Tract, 16720 Clearpond Lane
Lessees: Wolf and Linda Gugler

• Lot 8 Green Tract, 32001 Hornbeck Rd.
Lessees: Patricia Hill and Dianna Jones

• Lot 9 Eckel Tract, 15201 Eckel Rd.
Lessees: Michael Violett and Kristin Pfenninger
(Deferred from the November 16, 2015 meeting)

• Lot 19 Belcher Tract, 33402 Post Office Neck
Lessees: Le Ngan Yeatts and Bobbie Brooks
 
e.   Mayor’s appointments:

Civic and Cultural Development Authority
Rachel Monroe-Melot      1st Full Term     Expires 12/31/2019
Reappointment
 
2.
Citizens Participation
(A three minute limit per person)
(A twelve minute limit per topic)
 
3.   Presentation by City Manager to Employee of the Month, Ronnie Wilson, Police Department.
 
4.  
City Manager’s Presentation of Oklahoma Municipal League certificates to employees with 25 or more years of service with the City of Shawnee. 
 
Khristopher L. Steadman                               Sheldon Scott Hill
Johnny M. Leathers                                       Michael B. Laughlin
Rodney Britt Taylor                                        Kenneth M. King
H. Jared Gibson                                             Keith A. Mangus
 
5.   Consider approval of Commission and Related Authorities meeting schedule for 2016 (Deferred from the November 16, 2015 meeting).
 
6.   Discussion regarding cancelling January 4, 2016 City Commission meeting.
 
7.   Discussion and consideration for approval of 2015 Park System Inventory and Assessment.
 
8.   Consider approval of Community Service Contract Review Committee Recommendation to approve the contract with Central Oklahoma Community Action Agency/Central Oklahoma Transit (COCAA/COTS) in the amount of $60,000.00 for Fiscal Year July 1, 2015 thru June 30, 2016 to be paid in monthly increments, COCAA to provide monthly financial statements, the review of the contract to be put back on the normal cycle of the Contract Review Committee for FY2016-2017 and with the first payment including the back pay from July 1, 2015.
 
9.   Budget Amendment – General Fund
To adjust the City Manager Budget for COTS
 
10.   Consideration of approval of a Final Plat for The Garage Restaurant located at 190 Shawnee Mall Drive. Case No. S13-15 Applicant: Muhammad Khan, P.E.
 
11.   Consideration of approval of a Final Plat for Shawnee Auto Mall located on Shawnee Mall Drive, east of Union Street. Case No. S14-15 Applicant: Huitt-Zollars, Inc. (Planning Commission deferred item.)
 
12.   Consideration of approval of a Preliminary Plat for Avonlea Cottages of Shawnee located at 789 Country Grove Drive. Case No. S15-15 Applicant: John Julian, United Senior Properties
 
13.   Consideration of approval of a Final Plat for Sac & Fox Housing Wikiyapi Apartments located on Highland and Kimberly. Case No. S16-15 Applicant: Sac & Fox Nation Housing Authority
 
14.
New Business
(Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)
 
15. Commissioners Comments
 
16.   Consider an Executive Session to discuss potential claims, litigation or other options regarding emergency (911) wireless telephone fees that were collected and not remitted to the City; as authorized by 25 O.S. §307(B)(4).
 
17.   Consider matters discussed in Executive Session regarding potential claims, litigation or other options regarding emergency (911) wireless telephone fees that were collected and not remitted to the City; as authorized by 25 O.S. §307(B)(4).
 
18. Adjournment


 
 
Respectfully submitted 



Phyllis Loftis, CMC, City Clerk
The City of Shawnee encourages participation from its citizens in public meetings.  If participation is not possible due to a disability, notify the City Clerk, in writing, at least forty-eight hours prior to the scheduled meeting and necessary accommodations will be made. (ADA 28 CFR/36)