AGENDA
BOARD OF CITY COMMISSIONERS 
August 15, 2016 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA 

 
CALL TO ORDER

DECLARATION OF A QUORUM

INVOCATION

FLAG SALUTE

All motions will be made in the affirmative. The fact that a commissioner makes or offers a second to a motion does not mean that the commissioner must vote in favor of passage.
             
1. Consider approval of Consent Agenda:
 
a.   Minutes from the August 1, 2016 regular meeting.
 
b.   Acknowledge the following reports and minutes:
  • License Payment Report for July 2016
  • Project Payment Report for July 2016
  • Planning Commission Minutes from the July 6, 2016 meeting
 
c.   Budget Amendment – 2016 Community Development Building Grant (CDBG) Entitlement Grant Fund
Allocate Fiscal Year 2016-2017 CDBG award
 
d.   Acknowledge Oklahoma Municipal Retirement Fund Early Retirement for Pamela Billus.
 
e.   Accept water line improvements for Sac & Fox Wikiyapi Addition and placing the maintenance bond into effect.
 
f.   Accept water line improvements for Golden Acres Cottages II and placing the maintenance bond into effect.
 
2.
Citizens Participation
(A three minute limit per person)
(A twelve minute limit per topic)
 
3.   Presentation by City Manager to Employee of the Month, James (Nick) Auld, Fire Department.
 
4.   Public hearing and consideration of an ordinance to rezone property located at 4706 N. Harrison Street from A-1; Rural Agricultural District to C-3; Highway Commercial District.   Case No. P06-16; Applicant: Nelmon Brauning
 
5.   Consideration of a Final Plat for Shawnee Park Addition located on the southeast corner of Transportation Drive and North Harrison Street. Case No. S14-16.  Applicant: Zimmerman Properties Development, LLC
 
6.   Consideration of a Final Plat for Wyndemere Section 2 located south of MacArthur Street and west of Bryan Street. Case No. S15-16. Applicant: Greg Brown Homes, LLC
 
7.   Consideration of a Final Plat for Belmont Park Phase 2 located on the northeast corner of MacArthur Street and Acme Road.  Case No. S16-16.  Applicant:Belmont Park LLC (Deferred by City Commission at July 18, 2016 meeting.) (Deferred by Planning Commission to September 7, 2016 meeting.)
 
8.   Discussion, consideration and possible action to authorize staff to purchase two 2016 Ford Interceptor K9 Utility Vehicles (fully equipped) in the amount of $50,313.51 each and one 2016 Chevrolet Silverado 4WD pickup (fully equipped) in the amount of $38,154.67.
 
9.   Discussion, consideration and possible action to approve a Budget Amendment for the money seized in case no. CF-2015-300.
 
10.   Acknowledge Sales Tax Report received August 2016.
 
11. Consider Bids:
 
a.   Remote Control Slope Mower (Award)
 
12. Administrative Reports
 
a.   Justin DeBruin – ODOT TAP Grant Update
 
13.
New Business
(Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)
 
14. Commissioners Comments
 
15.   Consider an Executive Session to discuss annual evaluations of the City Manager and City Treasurer pursuant to 25 O.S. §307(B)(1) "Discussing the employment, hiring, appointment, demotion, disciplining or resignation of any individual salaried public officer or employee.”
 
16.   Consider matters discussed in Executive Session regarding discussion of annual evaluations of City Manager and City Treasurer pursuant to 25 O.S. §307(B)(1) "Discussing the employment, hiring, appointment, demotion, disciplining or resignation of any individual salaried public officer or employee."
 
17. Adjournment


 
 
Respectfully submitted 



Phyllis Loftis, CMC, City Clerk
The City of Shawnee encourages participation from its citizens in public meetings.  If participation is not possible due to a disability, notify the City Clerk, in writing, at least forty-eight hours prior to the scheduled meeting and necessary accommodations will be made. (ADA 28 CFR/36)