AGENDA
BOARD OF CITY COMMISSIONERS 
May 2, 2016 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA 

 
CALL TO ORDER

DECLARATION OF A QUORUM

INVOCATION

FLAG SALUTE

All motions will be made in the affirmative. The fact that a commissioner makes or offers a second to a motion does not mean that the commissioner must vote in favor of passage.
             
1. Consider approval of Consent Agenda:
 
a.   Minutes from the April 18, 2016 regular meeting.
 
b.   Acknowledge the following minutes:
  • Community Service Contracts Review Minutes from November 23, 2015 and April 12, 2016 meetings.
 
c.   Request Authorization to advertise for bids the Rehab Asphalt Streets Maintenance Project FY15-16.
 
d.   Request Authorization to purchase the Centracs – Advanced Transportation Management System.
 
e.   Request Authorization to Purchase from the State Bid a Ford Explorer for the Engineering Department.
 
f.   Confirm and approve City Manager’s hiring of Mason Wilson as Police Chief.
 
g.   Lake Lease Renewal:
 
RENEWAL
  • Lot 16 Eckel Tract, 15001 Colson Lane
    Lessees:  Conrad Thompson
 
h.   Approve renewal of the following contracts with no changes from prior year for FY 2016-2017:
  1. Pottawatomie County Public Safety Center Jail Services Agreement.
  2. Visit Shawnee, Inc.
 
2.
Citizens Participation
(A three minute limit per person)
(A twelve minute limit per topic)
 
3.   Mayor’s Proclamations:
 
“National Travel and Tourism Week”
May 1-7, 2016
 
“Better Hearing Month”
May 2016
 
4.   Consider a resolution authorizing Wes Mainord, Mayor, to cast a ballot for the Oklahoma Municipal Assurance Group (OMAG) election of Mary Rupp, City Manager of Perry, Oklahoma as trustee.
 
5.   Overview of preliminary budget for FY 2016-2017.
 
6. Consider Bids:
 
a.   Union Street Sidewalk Projects, Contract No. COS-PW-15-01 (Award)
 
b.   Auditorium HVAC Project (Award)
 
7.   City Manager Report
 
8.
New Business
(Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)
 
9. Commissioners Comments
 
10.   Discussion , consideration and possible action to go into Executive Session to discuss potential claims, litigation or other options regarding emergency (911) wireless telephone fees that were collected and not remitted to the City; as authorized by 25 O.S. §307(B)(4).
 
11.   Consider matters discussed in Executive Session regarding potential claims, litigation or other options regarding emergency (911) wireless telephone fees that were collected and not remitted to the City; as authorized by 25 O.S. §307(B)(4).
 
12. Adjournment


 
 
Respectfully submitted 



Phyllis Loftis, CMC, City Clerk
The City of Shawnee encourages participation from its citizens in public meetings.  If participation is not possible due to a disability, notify the City Clerk, in writing, at least forty-eight hours prior to the scheduled meeting and necessary accommodations will be made. (ADA 28 CFR/36)