AGENDA
BOARD OF CITY COMMISSIONERS 
April 4, 2016 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA 

 
CALL TO ORDER

DECLARATION OF A QUORUM

INVOCATION

FLAG SALUTE

All motions will be made in the affirmative. The fact that a commissioner makes or offers a second to a motion does not mean that the commissioner must vote in favor of passage.
             
1. Consider approval of Consent Agenda:
 
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 9.
 
b.   Minutes from the March 21, 2016 regular meeting and March 25, 2016 special call meeting.
 
c.   Mayor’s Appointments
 
Shawnee Civic and Cultural Development Authority
Lance Wortham             1st Full Term         Expires 12/31/2020
Replaces Casey Bell – Termed Out
(Originally appointed March 7, 2016. Reconsidered to correct term expiration date)
 
d.   Acceptance of Roadway Easement(s) along North Union Street.
 
 
2.
Citizens Participation
(A three minute limit per person)
(A twelve minute limit per topic)
 
3.   Mayor’s Proclamation:
 
“Fair Housing Month”
April 2016
 
“National Public Safety Telecommunications Week”
April 10-16, 2016
 
4.   Discussion, consideration and possible action to authorize staff the enter into an agreement with Fritz Baily architects of Tulsa, Oklahoma to provide design, engineering and biddable construction documents for the repair and renovation of Fire Station #2 located at 1401 North Bryan.
 
5.   Discussion, consideration and possible action to approve a Budget Amendment for design, engineering and biddable construction documents for the repair and renovation of Fire Station #2 located at 1401 N. Bryan. Transfer from General Fund to Capital Fund. (Tabled from February 16, 2016.)
 
6.   Discussion, consideration and possible action to declare an emergency and authorize staff to replace stadium lighting fixtures in the Grandstands at Shawnee Heart of Exposition Center.
 
7.   Discussion, consideration and possible action to approve a Budget Amendment to replace stadium lighting fixtures in the Grandstands at Shawnee Heart of Exposition Center.
 
8.   Consider Oklahoma Municipal Retirement Fund lump sum payment from Defined Benefit Plan for Charles Huff.
 
9. Consider Bids:
 
a.   Procurement and Installation of Antennas, Feed Line and Hardware for North Radio Tower Site (Open)
 
10. Administrative Reports
 
a.   Don Lynch, Emergency Management Director – Presentation Regarding Tornado Preparedness
 
11.   City Manager Report
 
a.   Wayfinding
 
12.
New Business
(Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)
 
13. Commissioners Comments
 
14.   Discussion, consideration and possible action to go into Executive Session for discussion in accordance with 25 O.S. §307B(3), purchase or appraisal of real property.
 
15.   Discussion, consideration and possible action to go into Executive Session to discuss potential claims, litigation or other options regarding emergency (911) wireless telephone fees that were collected and not remitted to the City; as authorized by 25 O.S. §307(B)(4).
 
16.   Consider matters discussed in Executive Session in accordance with 25 O.S. §307B(3), purchase or appraisal of real property.
 
17.   Consider matters discussed in Executive Session regarding potential claims, litigation or other options regarding emergency (911) wireless telephone fees that were collected and not remitted to the City; as authorized by 25 O.S. §307(B)(4).
 
18. Adjournment


 
 
Respectfully submitted 



Phyllis Loftis, CMC, City Clerk
The City of Shawnee encourages participation from its citizens in public meetings.  If participation is not possible due to a disability, notify the City Clerk, in writing, at least forty-eight hours prior to the scheduled meeting and necessary accommodations will be made. (ADA 28 CFR/36)