Board of Directors Regular Meeting Agenda


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Meeting Date: 11/18/2015  

SUBJECT MATTER:
Receive, consider and act on adoption of a 2016 Board of Directors meeting schedule;
FISCAL IMPACT:
Not applicable.
BACKGROUND:
The proposed Board meeting calendar for 2016 is based on the 2015 schedule and the Board Policy on meeting time, date and format. The Board meeting dates are typically the fourth Wednesday of each month at 6 p.m., and the Thursday prior to the fourth Wednesday at 9 a.m. (with the exception of the November and December meetings), as reflected on the attached calendar. This meeting and retreat schedule has essentially stayed the same since 2012. The calendar is not a recommendation from staff, however, it merely represents a continuation of the current schedule.The Board sets policy related to meeting time and format, and annually establishes its meeting schedule.

The proposed calendar also includes one Town Hall meeting in January (fourth Wednesday, following the Board meeting) and three half-day Board Planning Retreats (following the Thursday meetings in the months of February, May and September) to allow the Board to discuss broader topics. As in the past, the planning retreats are anticipated to address approximately two to three topics per session.

In November, the Board must canvass election results within the 8th to 11th following the election. Because the 11th day is a Saturday, the deadline is moved to Monday, making the canvass period November 16 - 21, 2016. Historically, the Counties have been unable to guarantee delivery of final results until the last day to canvass; therefore, a special meeting for this purpose is scheduled for Monday, November 21 at 4 p.m. The Wednesday following the election, which is also the fourth Wednesday of the month (November 23), is the night before Thanksgiving. While the Board may choose to hold its regular meeting that evening, the attached calendar proposes the consolidated November meeting to seat the new Board and elect officers be held on Wednesday, November 30 at 6 p.m.

The regular date for the Thursday meeting in March falls on Thursday, March 17, which is during the week of spring break for Conroe ISD. In 2015, the Board canceled the Thursday meeting in March due to this conflict and opted to hold only the Wednesday evening meeting that month.

A proposed schedule for budget meetings will not be available until after the first of the year, pending information from the Montgomery County Tax Assessor's Office on deadlines.
RECOMMENDATION:
Adopt  schedule of meeting dates for The Woodlands Township Board of Directors for the 2016 calendar year.
Attachments
Board policy regarding meeting time and format, etc.
Draft 2016 Board Meeting Schedule


    

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