Board of Directors Regular Meeting Agenda


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Meeting Date: 02/25/2015  

SUBJECT MATTER:
Receive, consider and act upon the recommendation of the Ad Hoc Transportation Committee to select a vendor for the manufacture and purchase of commuter park and ride coaches;
FISCAL IMPACT:
$2,825,000 (20 percent local share of the H-GAC / FTA Transit Fleet Expansion Grant)
BACKGROUND:
A Request for Proposals (RFP) for a Transit Vehicle Manufacturer (TVM) for Park & Ride Coaches (RFP No.: 14-0930-3) was advertised on October 10, 2014 with responses due December 17, 2014.
 
The Township received one proposal from Motor Coach Industries, Inc. (MCI). Per FTA requirements as outlined in the Best Practices Procurement Manual (BPPM), when a single bid is received from a prospective provider, the agency (Township) must complete a price analysis to determine the reasonableness of the bid price. Once it is determined that the price is reasonable, selection and formal notification can be made.
 
Only one other prospective offeror in the US (Prevost) would have been qualified to bid per FTA “Buy America” guidelines. However, Prevost notified the Township (after the proposal deadline) that they are unable to meet the vehicle delivery requirements outlined in the RFP based on their existing contractual obligations with New York City Transit.
 
HDR performed the price analysis for the procurement and reported their findings to the Ad Hoc Transportation Committee at their meeting on January 8, 2015.
 
The analysis found the proposed bid price to be reasonable.

A memorandum submitted to the Ad Hoc Transportation Committee regarding selection and pricing is attached to this item as reference.
RECOMMENDATION:
Approve the recommendation by the Ad Hoc Transportation Committee to select MCI as the Township's transit vehicle manufacturer for commuter park and ride coaches.
Attachments
TVM Selection Recommendation


    

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