Board of Directors Regular Meeting Agenda


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Meeting Date: 02/25/2015  

SUBJECT MATTER:
Receive, consider and act upon a special event permit application for Le Tour de Woodlands;
FISCAL IMPACT:
There is no budget impact or facility reservation fee related to this event as the event start/finish is proposed to take place at The Woodlands Township Town Hall Parking Lot which does not have an established rental fee.
BACKGROUND:
In July of 2013, the Board of Directors adopted the Special Event Policy and Procedures which stipulates Board approval is required for special event permits for certain types of events that may have an impact to the community and surrounding neighborhoods.

A Special Event Permit Application has been received from Interfaith of The Woodlands for Le Tour de Woodlands (Attachment A) which includes the following information:
 
Proposed  Date: October 17, 2015
Description: Non competitive cycling event to raise funds for Interfaith of The Woodlands (Long Course: 15 Mile or 30 Mile Options; Short Course: 2.5 Mile or 5 Mile Options)
Location: The Woodlands Township Town Hall and various county roads in Precinct 3
Number of Years: 4th year
Area Impacted: Lake Woodlands Drive from Northshore Park to Sterling Ridge Drive, Branch Crossing Drive to Alden   Bridge Drive, Bay Branch Drive to Cochran’s Crossing Drive
Time: 5:00 a.m. to 11:00 a.m.
Anticipated Attendance: 550
Traffic Control Plan: Tentatively approved by Montgomery County Precinct 3, pending final review of traffic control plan
 
Please see Attachment B with includes events that are classified as Special Events per the Special Event Policy & Procedures for the months of September – November 2015, some of which do not require Board approval per the Policy.
 
RECOMMENDATION:
As Le Tour de Woodlands is not known to have a negative impact to the community or immediate neighborhoods, and it has occurred in the past with no known issues, it is recommended to approve the Special Event Application as presented.
Attachments
Attachment A - Le Tour De Woodlands Special Event Permit Application
Attachment B - Special Event Calendar


    

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