Board of Directors Regular Meeting Agenda


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Meeting Date: 01/22/2015  

Receive, consider and act upon a Special Event Permit for Cleft Smiles 5K Family Fun Run/Walk;
The facility reservation fee related to this event will be $500.
In July of 2013, the Board of Directors adopted the Special Event Policy and Procedures which stipulates Board approval is required for special event permits for certain types of events that may have an impact to the community and surrounding neighborhoods.

A Special Event Permit Application has been received: Cleft Smiles 5K Family Fun Run/Walk (attached)
Date: March 7, 2015.
Description: A walk/run starting along the pathway system at Rob Fleming Park, encompassing the pathway along Creekside Forest Elementary School, New Haven House of Prayer and Rob Fleming Aquatics Center.
Location: Creekside Park- Rob Fleming Park Area
Number of years: 1st year.
Area Impacted: Creekside Park- Rob Fleming Park Area
Known events at Park / Community: No other events occurring in the community on this date.
Time: 6:00 a.m. to 1:00 p.m.
Anticipated Attendance: 250
Traffic Control Plan: Not required – event is limited to pathways only. See application for communication with Harris County.

Please see Attachment B with includes all events that are classified as Special Events per the Special Event Policy & Procedures for the months of February – April 2015, some of which do not require Board approval per the Policy. Attachment C includes all events at Rob Fleming Park during the months of February through April 2015.
As the Cleft Smiles 5K Family Fun Run/Walk event does not anticipate having a negative impact to the community or immediate neighborhoods, it is recommended to approve the Special Event Application as presented.
Attachment A - Cleft Smiles 5k SEP Application
Attachment B - Special Event Schedule Cleft Smiles 5k
Attachment C - Special Event Calendar Rob Fleming Cleft Smiles 5k


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