Board of Directors Regular Meeting Agenda


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Meeting Date: 01/22/2015  

SUBJECT MATTER:
Receive, consider and act upon a Special Event Permit for the PPMD (Parent Project Muscular Dystrophy) 5K;
FISCAL IMPACT:
The facility reservation fee related to this event will be $500.
BACKGROUND:
In July of 2013, the Board of Directors adopted the Special Event Policy and Procedures which stipulates Board approval is required for special event permits for certain types of events that may have an impact to the community and surrounding neighborhoods.

A Special Event Permit Application has been received: PPMD Parent Project Muscular Dystrophy (attached)
Date: February 21, 2015.
Description: A walk/run starting along the pathway at Rob Fleming Park, following Creekside Forest Drive to Lake Paloma Trail, to Creekside Green Drive, then Great Heron Drive, and back to the Rob Fleming Park
Location: Rob Fleming Park and within the Village of Creekside Park
Number of years: 1st year.
Area Impacted: Village of Creekside Park.
Known events at Park / Community: The annual Touch a Truck also occurs on this date at Rob Fleming Aquatics Center Parking lot.
Time: 7:00 a.m. to 1:00 p.m.
Anticipated Attendance: 200
Traffic Control Plan: Not required – event is limited to pathways only. See application for communication with Harris County.

Please see Attachment B with includes all events that are classified as Special Events per the Special Event Policy & Procedures for the months of January – March 2015, some of which do not require Board approval per the Policy. Attachment C includes all events at Rob Fleming Park during the months of January through March 2015.
RECOMMENDATION:
As the Parent Project Muscular Dystrophy 5K event does not anticipate having a negative impact to the community or immediate neighborhoods and is limited to the pathway system, it is recommended to approve the Special Event Application as presented.
Attachments
Attachment A - Special Event Application PPMD
Attachment B - Special Event Schedule PPMD
Attachment C - Rob Fleming Calendar PPMD


    

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